Google Fax Lets You Send and Receive Faxes In Gmail

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This post was last updated on July 13th, 2017 at 08:23 pm

Test Drive RingCentral and Fax Free for 30 Days!

Matt Gerchow

by Matt Gerchow

Hi I’m Matt Gerchow, a small business owner and Internet Marketer.

I remember when I would have those last minute faxes that just had to get there, but I didn’t own a fax machine.

I was always bugging the ladies in my apartment office.  I hated being dependent on others for the occasional fax.

That all changed when I discovered how to send faxes from my gmail account.

Now when I have to send that occasional fax, I just do it directly inside of Gmail…

Here is quick tutorial I made for you so you can do it too…

First, you’ll need a few things.  A Gmail Account and an Online Fax Number.

Step 1 – Grab yourself a gmail account. (you probably already have one)

Step 2 – Choose a Web-Based Fax Company for your account. This company will handle your outgoing and incoming faxes for you online.
RingCentral lets you fax free for 30 days in their current promotion. gmail fax

Step 3 – Compose Email.  Log into your Gmail just as you normally would and click on the Compose Email tab.

Step 4 – Enter the Fax Number.  Where you would normally enter an email address, instead type the destination fax number.  No spaces or dashes, just numbers, and behind that, the fax company extension, like this…

2024336755@rcfax.com

Step 5 – Add Your Message.  Your subject line functions as the message for the cover sheet of your fax.  Type whatever cover page message you want in there.

Then in the body of the email, type your fax and then attach any document(s) (scan, photo, pdf, word doc and more) that you want to fax.

Step 6 – Click Send. Yes, that’s really it.

You just sent your first Gmail fax!

You might have heard there are free fax services out there.  But you really do get what you pay for.

Don’t let people put ads on your faxes.

Don’t risk your reputation or your data by permitting anything less than the very best in your business.

When a truly free service appears, you will hear about it here.

What is Google Fax Number?

google fax number

Google Fax number is an online fax number that will forward all your incoming faxes to your mailing service of choice (much like anyone else out there, we recommend you using Gmail).

Allowing you to send and receive faxes using your PC or mobile device like we said before.

Now that we know what it is, let’s get to what really matters.

What are the requirements?

Simple, all you need is a Gmail Account and an Online Fax Service.

How To Get a Gmail Fax Number

get google fax numberBack in the day, in order to send a fax, you had to own a fax machine, installations, and a dedicated line service.

That translates into investing money and time just to get your document across your clients or your offices.

Luckily for us nowaday, getting a fax number will take you about 3 minutes.

Digital fax technology has advanced a lot, allowing us to use our Gmail accounts to send a receive faxes online within minutes and on the go!

The best part is, you won’t be spending money on a dedicated land line since you will be using Google Fax number.

As you are reading this, there is one and only one method to get a Google fax number. Wich is using an online fax service provider.

There are several websites that allow you to send a fax for free, but there are limitations.

You won’t be able to send as many as you want.

They will most likely let you send just one fax each day, and per IP

Plus, you won’t be able to receive any incoming faxes, since you won’t have your own number.

And this is clearly not what we want you to achieve.

Services, on the other hand, might charge you something around $5 per month, wich is really accessible for any business owner, and they will include your number for free.

When it comes to Online Fax Services, there are quite a bunch of them around, the one we recommend is RingCentral.

Why?, simple…they will provide you a Google Fax number totally free when you sing up for the 30 days trial with no limitations, that means you will have the same service as a premium user would for a 30 days period of time.

How to get a Virtual Fax Number step by step

  • Step 1: Pick one of many Online Fax Services, find the one that fits your needs. (we
    will make a couple recommendations bellow)
  • Step 2: Sing up, fill up the form and choose either local or toll-free fax number (that could change depending on your location)
  • Step 3: Link the number you just acquired to your Gmail account.
  • Step 4: (Optional) Log into your account and add as many addresses as you want, for where are you going to be receiving your faxes.

Best Google Fax Services

RingCentral: Is the leading, if not the best service out there.GOOGLE FAX RING CENTRAL

Among the many features they have, we can highlight a couple

  • Dedicated fax numbers or Toll-free local number.
  • Integration with any mobile device, android, windows or iPhones.
  • PC/iOS applications.
  • Detailed reports.
  • Massive fax broadcasting with scheduling feature.
  • 24/7 Support

Besides offering a 30 days trial, RingCentral offers flexible plans for you to choose wich one fits your needs, depending on how many faxes you will be sending.

That means you will be paying accordingly to your faxing needs.

google fax efaxeFax: This is one of the older players on the Digital Fax service field.

They only offer one single plan, which is a great opportunity for both, small and medium businesses.

eFax  offers a full month test drive, no limits storage and local numbers in many countries around the world

Best Features

  • The Capability of being able to receive faxes into multiple accounts at the same time.
  • Share large files (most services limit is 10Mb)
  • 24/7 customer support if you have any problem.

google fax myfaxMyFax: Despite being one of the “younger” companies, they have managed to put themselves on the top tier fax service providers.

They did so by allowing you to send documents in more than 170 different documents formats.

What is their best feature?

They have a fixed rate for international faxing to more than 40 countries.

What is their downside?

Limited fax storage, if you are planning to receive a massive amount of faxes, you should know that MyFax only allows you to storage 200 of them in your inbox.

google fax rapid faxRapidFax: This virtual fax service, allows you to send and receive 300 documents on fax each month for about $10 a month.

Every fax you receive will be sent straight to your emailing account in no time, so you can take care of business. You will also be able to see them on your RapidFax.com account.

In addition, RapidFax does not charge you for setting up your account, and if you surpass the 300 documents limit, it will only cost you $0.08 for each page!

RapidFax doesn’t charge you a cent for setting up your account, and if you want to send additional pages, it will cost you $0.08 per page.

What is Fax To Email?

The term virtual fax or fax to email applies to a service that consists of sending and receiving your own faxes using different means, such as email, a website, or from some Microsoft Office tools such as OutLook.

The main difference with traditional faxing lies in the way you send and receive faces.

Now you do not need a physical connection line or a physical fax machine to send or receive your faxes.

The result is so that you can send faxes from anywhere, simply by having an internet connection and a device capable of opening documents such as pdf, word, etc.

How Do I Receive a Fax To My Email?

The process is pretty much the same as sending a fax from email.

fax to email

Once someone sends you a fax to your email account, your internet fax provider receives it, digitalizing it by transforming the content of the fax into a PDF and forwards it to your email account, just like any other email you ever received.

Simple enough right!?

How to send an email to a fax machine?

email to fax machine

Nowadays most people prefer sending emails than faxes, you might even feel like connecting a fax machine to send an occasional fax document it’s too much work.

Regardless, technology allows people to send and receive fax documents without the need of a faxing machine.

The best way to do so is by getting one of many online fax services. Those can convert your emails into fax documents, so they can be sent from your computer directly to someone’s fax machine.

There are many options out there when it comes to online fax services, our recommended choice is RingCentral, you should give it a try and get your FREE TRIAL to get an account with them.

Once you have your account up and running, you can just start composing emails as if they were fax documents.

Upon finishing your email, you won’t be sending it to an email account like you usually do. Instead, you will be sending it to a fax number.

Input the receiver’s fax number followed by @special-address from his service.

And it’s done! You just successfully sent an email to a fax machine.

Gmail Fax Number Advantages

This are some of many more advantages that having a Gmail Fax Number provide.gmail fax number features

  • Allows you to send and receive fax from Gmail.
  • Faster communications
  • Makes communications much more secure
  • Fax from smartphones and any mobile device (iOS, Windows, Android)
  • Works with Google Drive, Dropbox, and iCloud
  • Can hold signatures, making documents legally binding.
  • Keep track of your documents with easy storage access.
  • Save money, does not rely on a physical line or installations.
  • Free to use, with one of many fax services for a limited period of time.

Gmail Fax Additional Features.

When you fax via Gmail, you make use of all of the features to make online faxing easier and faster.

That’s the main reason Gmail Fax sets apart from other fax delivery methods, making digital the fastest and cheaper faxing method.

  • Mobile Faxing: Allows you to send or receive fax on the go! It is compatible with iOS devices (iPad, iPhone), Windows Phones / Tablets and of course, Android devices.
  • Cloud Storage: This is one of the game-changing Google Fax services features, enabling you to send a fax using cloud-based services such as Dropbox and Google Drive.
  • Electronic Signatures: You can add your digital signature to any document you want on any platform (PC/iOS/Mobile devices) to send, making it legally binding, this is especially good for big companies.
  • Multiple Recipients: Make big fax broadcasts instead of doing them one by one, you are able to send the same fax to multiple recipients at the same time.
  • Fax Scheduling: Set up a time and a date so you can automatically have your fax delivered.Once is received, you will receive a confirmation message, and if that’s not the case, you will receive an error message, with the detailed information (Very rare occasions).
  • Detailed Reports: Access your log fax from your Gmail account or Google Fax service provider dashboard and browse trough any fax you ever sent or received in no time.

Test Drive RingCentral and Fax Free for 30 Days!

by Matt Gerchow

RingCentral Services Provided by RingCentral, Inc.
1400 Fashion Island Blvd, 7th Floor
San Mateo, CA 94404 – USA

Google Seeking Patent for Electronic Tattoo

This post was last updated on March 27th, 2017 at 07:37 pm

googleGoogle is currently working on patenting a temporary electronic tattoo with Motorola that would be able to stick to the user’s throat. The patent, which was published last week, states that the tattoo would be able to communicate with smartphones, tablets, gaming devices, and various types of wearable technology such as Google Glass. It would work similar to a Bluetooth-style connection and would include a power source and microphone. Users would be able to communicate with their devices via voice commands without having to wear an earpiece or use the Google Glass headset.

Another possibility mentioned in the ten page patent document states that the temporary electronic tattoo could also be used as a lie detector. This would be done by including a galvanic skin response detector, which would able to detect the reactions of users. “Galvanic” is a term that is in reference to the way that some surfaces and skin are able to conduct electricity. Outside of these options, the document even mentions that possible uses could include making incoming and outgoing audio clearer, such as for use with a smartphone. Clearly, while there are many options available for the use of the technology, Google hasn’t chosen any option specifically prior to the patent filing.

Images attached to the patent filing depict the tattoo with a size similar to a postage stamp or a small band-aid. The documents also mention that in addition to being able to stick to the throat with the use of an adhesive, the tattoo could also be used on a collar or a band around the user’s neck. Although it remains unclear about how this upcoming temporary electronic tattoo will be used, there are already an array of possibilities that are being presented. As wearable technology such as Google Glass continue to evolve, there will be countless additional opportunities to make use of options such as the upcoming temporary electronic tattoo.

Gmail Adds More Quick Actions Buttons

This post was last updated on June 2nd, 2017 at 02:32 pm

gmailbuttonsEarlier in the year, Gmail introduced some quick-action buttons to help users improve their email interactions within their inbox. These features allowed for users to interact with various attachments without having to open their messages first. More recently, Google has focused on broadening the amount of support and functionality for the feature itself. Gmail now includes quick action buttons for YouTube, Seamless, OpenTable, and Dropbox. These new quick action buttons are incorporated into Gmail’s design to ensure that users can experience a more efficient email process, recognizing how much most people rely on their email in order to receive updates from these services.

If someone has ordered food from a restaurant on Seamless, Gmail allows them to rate and provide feedback for the business by clicking on a new ‘review’ button that is available. OpenTable works similarly, except it allows for users to edit their dinner reservations from their Gmail inbox. Individuals who make use of services such as Vimeo and YouTube can also benefit; their video clips can now be opened with a ‘view video’ quick action button. Shared Dropbox folders and Google Docs can also now be accessed through quick actions, which will end the need to search through folders in order to find links.

Since the initial release of the quick actions feature, Google has received a lot of positive feedback from users who have been taking full advantage of everything that it has to offer. Google has already stated that the company is planning on adding more quick action buttons in the future. This means that they may partner with more services to introduce them into the widening array of quick actions available. Ultimately, the continued improvements on quick actions will ensure that users have a more efficient and faster email experience every time they visit their Gmail inbox.

New Gmail Integration of Google Drive

9-things-you-need-to-know-about-the-new-gmail-19d3d45722Google has announced that it will be releasing another update to Gmail today, which will incorporate a deeper level of Google Drive integration into the platform. Users will no longer have to download attachments in their email; instead, they will be able to view and save any sent files to their Google Drive instead. This new update comes a day after Google also released “Quick Actions” buttons which allow for users to have easier interactions with email messages.

The new Google Drive integrations into the platform are designed to ensure that users can have quicker interactions with their email content, such as attached files. Gmail users will be able to see new thumbnail previews for files at the bottom of their messages; this will include office documents, videos, photos, spreadsheets, and PDFs. Clicking on the file previews will display the item in a full-screen image format. Users can then interact with the file in the inbox instead of having to download it in order to view it or achieve full usage.

If users need to save the file for use or viewing later, they can click on the Google Drive button that will appear when they have hovered over the preview. The window that will appear will allow them to save the file to Drive and even choose the folder where the file can be stored at. If users ever need to download their file, there is also an arrow button that will allow them to download their files in the traditional manner.

Not only does this expedite and improve the email interaction experience but it also ensures that the online platform for Gmail feels more like the mobile platform, which had already featured less steps involved. It provides additional functionality for mobile devices, which would previously required a download of files in order to view and use them.

Gmail Fax to Email

This post was last updated on November 1st, 2013 at 06:33 pm

Are you aware that companies within the United States lean toward sending digital faxes? Creating Gmail fax to email options has permitted small and large businesses to send out and receive faxes from other computers and smartphones, which not only simplifies faxing, but also makes the process quicker, and you can benefit from this technology! How do you use the technology? Read the following explanation

How to Send a Fax

It is as easy to send a fax via a Gmail account as it is to send an email. First, click on the Compose option in your email account.

Enter the recipient’s fax number in the TO field, but, because you are sending the fax with the help of an email fax service, you need to enter the number in the same way that you would enter an email address faxnumberfaxservice.com. You simply enter the recipient’s number and faxdomain.com, using the provided domain, as the fax number. For instance, if your domain service is RingCentralFax, you would enter the number as follows 429937455463rcfax.com.

Next, attach the file to the fax you want to send. In order to accomplish this task, click the icon that resembles a paper clip, and choose the file you wish to fax. Check out our guide to find find detailed instructions that include images.

How to Receive a Fax

It is easier to receive faxes via Gmail than to send them with a fax machine. For sending faxes, you receive a virtual fax number from Gmail. You do not need to install the virtual number or even use it via an actual fax line. The method uses FoIP technology, so you only need an online connection, and you can use the number right away.

Because you have a virtual Gmail fax number, you will now receive faxes in your email inbox. The process is simple, and you can even organize tabs and labels within your Gmail email account. When you sign up for a fax plan, you almost always receive a fax number.

A few companies offering fax plans now include the option to receive faxes via smartphones. In addition to receiving a fax via Gmail, you can choose to download the appropriate app that transforms your telephone into a virtual fax machine.

Making Sense out of the Faxing Process

Sending and receiving faxes with the Gmail fax to email method helps you save time whenever you have several documents to fax. Once you get use to how it works, the process is simple and fast. You will also receive other additional options with your email fax service that includes faxing to several recipients at once or arranging to send faxes at a designated time.

However, receiving faxes is automatic and requires no human intervention. Here is one important thing to remember Create a brand new Gmail address, and use this address exclusively whenever you send and receive faxes. If you use a separate Gmail address, you can manage your faxes more efficiently.

Google Eliminates Internet Explorer 9

This post was last updated on June 2nd, 2017 at 02:27 pm

vsGoogle has recently revealed its plans to make certain that Google Apps and Gmail will no longer work with Microsoft’s Internet Explorer 9. The company said that it has completely stopped any engineering and testing that would normally ensure that Gmail and Apps are able to work with IE9. In a few weeks, Microsoft customers will receive notifications that IE9 is now an unsupported browser, along with a recommendation to upgrade to a more ‘modern’ browser choice instead.

Although some may find this news to be a bit dramatic, the decision is actually in line with Google’s policy that was released a couple of years ago. It is not a reflection of Google trying to eliminate competition against Chrome, but rather a matter of Google keeping its word. Announced in June 2011, the policy stated that its apps and services would only work with current and prior releases of major browsers. That policy applies to Microsoft Internet Explorer, Mozilla Firefox, and Apple’s Safari browsers.

The only reason that Internet Explorer 9 is being eliminated is because Microsoft recently released Internet Explorer 11 last month. This means that Google only needs to ensure that its apps are able to work with IE11 and IE10. When Internet Explorer 10 was approaching release last year along with the release of Windows 8, Google prepared users as early as a month in advance to let them know that the support for IE8 would end. In comparison, Google is late in announcing the change for Internet Explorer 9. There hasn’t been any explanation of why Google delayed to inform users that it was ending IE9 support.

Recent reports online have mentioned that Internet Explorer 11 is not working properly with Gmail lately, leaving some concern for Microsoft customers. With the elimination of Internet Explorer 9, Google has narrowed their options to rely upon and left them with only with their remaining support for Internet Explorer 10.

Google Tests Gmail Page Prompts Users to Sign Into Chrome

This post was last updated on November 3rd, 2014 at 12:22 am

chrome_signinGoogle has recently started testing a “Sign in to Chrome” prompt that appears when users of Chrome sign into Gmail. Google has confirmed that this is a test for Gmail, but hasn’t provided any further details. A spokesperson for Google provided a statement claiming that the company is always experimenting with new features, but that they don’t have anything specific to share with the public currently.

It’s important to note that not everyone is seeing the new test prompt. In order for it to appear, users need to be using Chrome and must not be signed into the browser already. Even under these circumstances, the test prompt page for Gmail appears only once or twice per account since it is just an experiment.

Although Google isn’t doing anything wrong, people who are concerned about privacy may become concerned. Most internet users do not realize that they are providing Google with their local data when they click the option to “Sign in to Chrome.” Most people wouldn’t care, but there’s still the concern that they should be informed about what information they are providing to Google and how that information is being used. There are a lot of people who are now suggesting that Google should include an opt-in page to ensure that people are aware, even though this is just a test process.

While it is just a test page, it should be kept in mind that many of the options that Google has tested over the years have eventually been released and eventually gained the acceptance of its group of users. Even if people are mildly concerned about the current test page, it’s very likely that Google will release a final version ready for the public that may also acknowledge some of their fears about internet privacy.

How to Receive Gmail Fax

This post was last updated on April 10th, 2017 at 03:56 pm

Gmail fax offers a convenient way to eliminate paper documents and receive faxes with no need to purchase special equipment. Read on to discover how you can open an account to receive Gmail fax.

The first step is to obtain a virtual fax number. This number links to your personal Gmail address as well as additional email addresses if you want to forward the documents. Email fax services provide fax numbers at no cost to individuals with an account.

Read our homepage reviews on available fax services compatible with Gmail for more information about how to sign up for a complimentary trial account offering all the features available.

Regardless of size, any business can take advantage of the various fax service packages and plans offered.

To receive a free 30-day trial with Ringcentral, click here.

Individuals may wonder what makes this service different from the many different free fax services currently available. You can certainly benefit from using those sites to send faxes at no charge, but with no fax number, you will not be able to receive any faxes directly to your computer.

You can quickly and easily set up your virtual fax number to receive faxes. To create your account, simply fill out the information on the online form and choose between a local number or a toll-free number. Some of these services offer number porting, which allows you to keep your existing number. You can decide what you need based on how you intend to use the fax line.

You will be able to receive faxes automatically to your Gmail address as soon as you complete the process for signing up for an account.

The system is completely automatic. You will never have to answer an incoming fax call. The number automatically sorts out incoming faxes and transfers them to a high-speed fax server where they are converted to Adode PDF files making them easy to read on any mobile device or computer. Unlike using a traditional fax machine, you decide which pages you print out in hard copy form.

One convenient feature of this fax service offers the option of downloading an application that sends a notification to your smartphone the instant an incoming fax shows up in your inbox. The application is free for download and there is no charge for use to clients using the service. Upon receiving a notification, you can read the document on your mobile device using the app. AirPrint technology allows you to send the document to a wireless printer.

Gmail fax uses modern digital technology to offer an effective and affordable way to receive faxed documents. Get started by signing up for your account today.

How the Fax Machine Maintains Its Popularity

This post was last updated on April 5th, 2016 at 11:13 pm

faxmachinepopularityAlthough a variety of technological innovations and tools continue to make the fax machine seem almost obsolete, there are a number of different elements working together which manage to keep the use of the fax machine alive and well. Undoubtedly, one of the largest factors that drives people to continue using the fax machine is found in the use of the internet fax industry. Options such as Google fax and eFax are essentially cloud products which allow people to be able to send and receive faxes in the form of PDF documents. This makes the fax process more convenient and efficient.

The fax machine is used frequently in other countries which rely on it as a method of communication, such as in Japan where it is still greatly used for business purposes and even to provide warning advisories to surrounding governments. In the United States, every February the fax machine gains a large amount of attention during college football’s National Signing Day. This is due to the countless high school recruits which are required to send their scholarship commitments and agreements via fax. There are also many other situations where the fax continues to be used on a daily basis, such as sending tax documents for business purposes or even getting written approval from doctors for medical procedures.

While there are some that belief that the fax machine has a very short-term relevance in the modern world, it’s undeniable that faxing continues to maintain function. As long as businesses, academic institutions and other facilities require faxes, the method of communication is never going to completely disappear. There are always going to be consumers and customers who are going to rely upon it for some form of communication. This is especially true as the internet fax industry continues to evolve and make faxing documents more convenient. Although faxing as we recognize it may eventually change, there’s still many circumstances where faxing itself will continue to survive.