Google Fax Lets You Send and Receive Faxes In Gmail

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This post was last updated on July 13th, 2017 at 08:23 pm

Test Drive RingCentral and Fax Free for 30 Days!

Matt Gerchow

by Matt Gerchow

Hi I’m Matt Gerchow, a small business owner and Internet Marketer.

I remember when I would have those last minute faxes that just had to get there, but I didn’t own a fax machine.

I was always bugging the ladies in my apartment office.  I hated being dependent on others for the occasional fax.

That all changed when I discovered how to send faxes from my gmail account.

Now when I have to send that occasional fax, I just do it directly inside of Gmail…

Here is quick tutorial I made for you so you can do it too…

First, you’ll need a few things.  A Gmail Account and an Online Fax Number.

Step 1 – Grab yourself a gmail account. (you probably already have one)

Step 2 – Choose a Web-Based Fax Company for your account. This company will handle your outgoing and incoming faxes for you online.
RingCentral lets you fax free for 30 days in their current promotion. gmail fax

Step 3 – Compose Email.  Log into your Gmail just as you normally would and click on the Compose Email tab.

Step 4 – Enter the Fax Number.  Where you would normally enter an email address, instead type the destination fax number.  No spaces or dashes, just numbers, and behind that, the fax company extension, like this…

2024336755@rcfax.com

Step 5 – Add Your Message.  Your subject line functions as the message for the cover sheet of your fax.  Type whatever cover page message you want in there.

Then in the body of the email, type your fax and then attach any document(s) (scan, photo, pdf, word doc and more) that you want to fax.

Step 6 – Click Send. Yes, that’s really it.

You just sent your first Gmail fax!

You might have heard there are free fax services out there.  But you really do get what you pay for.

Don’t let people put ads on your faxes.

Don’t risk your reputation or your data by permitting anything less than the very best in your business.

When a truly free service appears, you will hear about it here.

What is Google Fax Number?

google fax number

Google Fax number is an online fax number that will forward all your incoming faxes to your mailing service of choice (much like anyone else out there, we recommend you using Gmail).

Allowing you to send and receive faxes using your PC or mobile device like we said before.

Now that we know what it is, let’s get to what really matters.

What are the requirements?

Simple, all you need is a Gmail Account and an Online Fax Service.

How To Get a Gmail Fax Number

get google fax numberBack in the day, in order to send a fax, you had to own a fax machine, installations, and a dedicated line service.

That translates into investing money and time just to get your document across your clients or your offices.

Luckily for us nowaday, getting a fax number will take you about 3 minutes.

Digital fax technology has advanced a lot, allowing us to use our Gmail accounts to send a receive faxes online within minutes and on the go!

The best part is, you won’t be spending money on a dedicated land line since you will be using Google Fax number.

As you are reading this, there is one and only one method to get a Google fax number. Wich is using an online fax service provider.

There are several websites that allow you to send a fax for free, but there are limitations.

You won’t be able to send as many as you want.

They will most likely let you send just one fax each day, and per IP

Plus, you won’t be able to receive any incoming faxes, since you won’t have your own number.

And this is clearly not what we want you to achieve.

Services, on the other hand, might charge you something around $5 per month, wich is really accessible for any business owner, and they will include your number for free.

When it comes to Online Fax Services, there are quite a bunch of them around, the one we recommend is RingCentral.

Why?, simple…they will provide you a Google Fax number totally free when you sing up for the 30 days trial with no limitations, that means you will have the same service as a premium user would for a 30 days period of time.

How to get a Virtual Fax Number step by step

  • Step 1: Pick one of many Online Fax Services, find the one that fits your needs. (we
    will make a couple recommendations bellow)
  • Step 2: Sing up, fill up the form and choose either local or toll-free fax number (that could change depending on your location)
  • Step 3: Link the number you just acquired to your Gmail account.
  • Step 4: (Optional) Log into your account and add as many addresses as you want, for where are you going to be receiving your faxes.

Best Google Fax Services

RingCentral: Is the leading, if not the best service out there.GOOGLE FAX RING CENTRAL

Among the many features they have, we can highlight a couple

  • Dedicated fax numbers or Toll-free local number.
  • Integration with any mobile device, android, windows or iPhones.
  • PC/iOS applications.
  • Detailed reports.
  • Massive fax broadcasting with scheduling feature.
  • 24/7 Support

Besides offering a 30 days trial, RingCentral offers flexible plans for you to choose wich one fits your needs, depending on how many faxes you will be sending.

That means you will be paying accordingly to your faxing needs.

google fax efaxeFax: This is one of the older players on the Digital Fax service field.

They only offer one single plan, which is a great opportunity for both, small and medium businesses.

eFax  offers a full month test drive, no limits storage and local numbers in many countries around the world

Best Features

  • The Capability of being able to receive faxes into multiple accounts at the same time.
  • Share large files (most services limit is 10Mb)
  • 24/7 customer support if you have any problem.

google fax myfaxMyFax: Despite being one of the “younger” companies, they have managed to put themselves on the top tier fax service providers.

They did so by allowing you to send documents in more than 170 different documents formats.

What is their best feature?

They have a fixed rate for international faxing to more than 40 countries.

What is their downside?

Limited fax storage, if you are planning to receive a massive amount of faxes, you should know that MyFax only allows you to storage 200 of them in your inbox.

google fax rapid faxRapidFax: This virtual fax service, allows you to send and receive 300 documents on fax each month for about $10 a month.

Every fax you receive will be sent straight to your emailing account in no time, so you can take care of business. You will also be able to see them on your RapidFax.com account.

In addition, RapidFax does not charge you for setting up your account, and if you surpass the 300 documents limit, it will only cost you $0.08 for each page!

RapidFax doesn’t charge you a cent for setting up your account, and if you want to send additional pages, it will cost you $0.08 per page.

What is Fax To Email?

The term virtual fax or fax to email applies to a service that consists of sending and receiving your own faxes using different means, such as email, a website, or from some Microsoft Office tools such as OutLook.

The main difference with traditional faxing lies in the way you send and receive faces.

Now you do not need a physical connection line or a physical fax machine to send or receive your faxes.

The result is so that you can send faxes from anywhere, simply by having an internet connection and a device capable of opening documents such as pdf, word, etc.

How Do I Receive a Fax To My Email?

The process is pretty much the same as sending a fax from email.

fax to email

Once someone sends you a fax to your email account, your internet fax provider receives it, digitalizing it by transforming the content of the fax into a PDF and forwards it to your email account, just like any other email you ever received.

Simple enough right!?

How to send an email to a fax machine?

email to fax machine

Nowadays most people prefer sending emails than faxes, you might even feel like connecting a fax machine to send an occasional fax document it’s too much work.

Regardless, technology allows people to send and receive fax documents without the need of a faxing machine.

The best way to do so is by getting one of many online fax services. Those can convert your emails into fax documents, so they can be sent from your computer directly to someone’s fax machine.

There are many options out there when it comes to online fax services, our recommended choice is RingCentral, you should give it a try and get your FREE TRIAL to get an account with them.

Once you have your account up and running, you can just start composing emails as if they were fax documents.

Upon finishing your email, you won’t be sending it to an email account like you usually do. Instead, you will be sending it to a fax number.

Input the receiver’s fax number followed by @special-address from his service.

And it’s done! You just successfully sent an email to a fax machine.

Gmail Fax Number Advantages

This are some of many more advantages that having a Gmail Fax Number provide.gmail fax number features

  • Allows you to send and receive fax from Gmail.
  • Faster communications
  • Makes communications much more secure
  • Fax from smartphones and any mobile device (iOS, Windows, Android)
  • Works with Google Drive, Dropbox, and iCloud
  • Can hold signatures, making documents legally binding.
  • Keep track of your documents with easy storage access.
  • Save money, does not rely on a physical line or installations.
  • Free to use, with one of many fax services for a limited period of time.

Gmail Fax Additional Features.

When you fax via Gmail, you make use of all of the features to make online faxing easier and faster.

That’s the main reason Gmail Fax sets apart from other fax delivery methods, making digital the fastest and cheaper faxing method.

  • Mobile Faxing: Allows you to send or receive fax on the go! It is compatible with iOS devices (iPad, iPhone), Windows Phones / Tablets and of course, Android devices.
  • Cloud Storage: This is one of the game-changing Google Fax services features, enabling you to send a fax using cloud-based services such as Dropbox and Google Drive.
  • Electronic Signatures: You can add your digital signature to any document you want on any platform (PC/iOS/Mobile devices) to send, making it legally binding, this is especially good for big companies.
  • Multiple Recipients: Make big fax broadcasts instead of doing them one by one, you are able to send the same fax to multiple recipients at the same time.
  • Fax Scheduling: Set up a time and a date so you can automatically have your fax delivered.Once is received, you will receive a confirmation message, and if that’s not the case, you will receive an error message, with the detailed information (Very rare occasions).
  • Detailed Reports: Access your log fax from your Gmail account or Google Fax service provider dashboard and browse trough any fax you ever sent or received in no time.

Test Drive RingCentral and Fax Free for 30 Days!

by Matt Gerchow

RingCentral Services Provided by RingCentral, Inc.
1400 Fashion Island Blvd, 7th Floor
San Mateo, CA 94404 – USA

Google Seeking Patent for Electronic Tattoo

This post was last updated on March 27th, 2017 at 07:37 pm

googleGoogle is currently working on patenting a temporary electronic tattoo with Motorola that would be able to stick to the user’s throat. The patent, which was published last week, states that the tattoo would be able to communicate with smartphones, tablets, gaming devices, and various types of wearable technology such as Google Glass. It would work similar to a Bluetooth-style connection and would include a power source and microphone. Users would be able to communicate with their devices via voice commands without having to wear an earpiece or use the Google Glass headset.

Another possibility mentioned in the ten page patent document states that the temporary electronic tattoo could also be used as a lie detector. This would be done by including a galvanic skin response detector, which would able to detect the reactions of users. “Galvanic” is a term that is in reference to the way that some surfaces and skin are able to conduct electricity. Outside of these options, the document even mentions that possible uses could include making incoming and outgoing audio clearer, such as for use with a smartphone. Clearly, while there are many options available for the use of the technology, Google hasn’t chosen any option specifically prior to the patent filing.

Images attached to the patent filing depict the tattoo with a size similar to a postage stamp or a small band-aid. The documents also mention that in addition to being able to stick to the throat with the use of an adhesive, the tattoo could also be used on a collar or a band around the user’s neck. Although it remains unclear about how this upcoming temporary electronic tattoo will be used, there are already an array of possibilities that are being presented. As wearable technology such as Google Glass continue to evolve, there will be countless additional opportunities to make use of options such as the upcoming temporary electronic tattoo.

Google Tests Gmail Page Prompts Users to Sign Into Chrome

This post was last updated on November 3rd, 2014 at 12:22 am

chrome_signinGoogle has recently started testing a “Sign in to Chrome” prompt that appears when users of Chrome sign into Gmail. Google has confirmed that this is a test for Gmail, but hasn’t provided any further details. A spokesperson for Google provided a statement claiming that the company is always experimenting with new features, but that they don’t have anything specific to share with the public currently.

It’s important to note that not everyone is seeing the new test prompt. In order for it to appear, users need to be using Chrome and must not be signed into the browser already. Even under these circumstances, the test prompt page for Gmail appears only once or twice per account since it is just an experiment.

Although Google isn’t doing anything wrong, people who are concerned about privacy may become concerned. Most internet users do not realize that they are providing Google with their local data when they click the option to “Sign in to Chrome.” Most people wouldn’t care, but there’s still the concern that they should be informed about what information they are providing to Google and how that information is being used. There are a lot of people who are now suggesting that Google should include an opt-in page to ensure that people are aware, even though this is just a test process.

While it is just a test page, it should be kept in mind that many of the options that Google has tested over the years have eventually been released and eventually gained the acceptance of its group of users. Even if people are mildly concerned about the current test page, it’s very likely that Google will release a final version ready for the public that may also acknowledge some of their fears about internet privacy.

No Negative Impact from Gmail Promotions Tab Update

This post was last updated on June 2nd, 2017 at 02:30 pm

gmail-promotionsEarlier in the year, Google decided to run an overhaul on its Gmail service and create structure for how various types of emails are handled, such as promotional pitches, social media responses, and discussion group updates. The main inbox that Gmail users encounter during usage is reserved for their actual conversations with their contacts. There are also some ads that may look similar to emails, which are placed above the tabbed folders section. As the structure stands currently, any sort of email correspondence from companies that are promoting new services or deals will get sent straight to the “Promotions” tab.

However, there are some companies that are still trying to determine how the presence of the Promotions tab affects their marketing strategy. For companies that rely on email promotions, such as daily deal sites, it can be damaging because it means that users aren’t instantly seeing their promotional emails when they log into Gmail; they have to actually navigate to the Promotions tab in order have access to these deals. For other companies, it seems that the Promotions tab hasn’t negatively impacted their marketing strategies at all.

Companies such as Shutterfly, Expedia, and Constant Contact have said that they haven’t seen any noticeable changes in how Gmail’s Promotions tab affects the outcome of their marketing. Although Constant Contact did report that there were slight changes with the new Gmail update, the changes weren’t significant enough to drive them towards needing to change their marketing approach. It would seem that for most companies outside of the realm of ‘daily deals’ have not been negatively impacted by the new tabs, leaving many to wonder why experts had projected such poor results initially.

Cornell Conductor Using Google Glass Technology for Orchestra

This post was last updated on November 3rd, 2014 at 12:22 am

googleglassAssociate professor of music at Cornell University, Cynthia Turner, is now trying out Google Glass in the classroom during rehearsals and concerts. She won a contest to test out the new Google technology. She is now trying to figure out interesting ways that she can incorporate the technology into her daily life and the educational experience that she provides at the university. Her ideas so far have included streaming video from the Glass to give a view from the perspective of the conductor or musician during a concert and also using the Glass app to embed a condensed score.

Turner has already started keeping a blog of her explorations with the new technology. In one blog, she mentions that she believes that if Mozart was alive today, he would have been a classical rock star and probably the first in line to try out the new technology. She also mentions that computer assisted devices might have been able to make Beethoven a little happier and allowed him to accomplish even more. Being able to consider the use of Google Glass from a musician’s perspective certainly provides a little more insight into just how broad of an experience it can provide for anyone who uses the new technology.

According to the Cornell Chronicle, Turner is exploring the use of Google Glass with the help of Tyler Ehrlich. He’s from the upcoming graduating class of 2014 and is known to be a technology addict. Although Turner originally opted to try to use Glass to determine whether or not the technology would even be relevant in daily life, her blog seems to reflect that she is now deciding that Google Glass and its amazing technology could provide a vast array of experiences that were not previously possible.

HelloFax Wants $10 a Month to Gmail Fax… NOT free

This post was last updated on October 23rd, 2014 at 05:44 pm

Recently I’ve been seeing a lot about a company called HelloFax.
They are claiming that you can send a fax from Gmail for free.

So I went on to their service and checked it out and it looks like it’s actually $10 per month at a minimum if you want to send a fax from email.

Sending a fax for free involves using their online interface.  Otherwise it’s $10/mo.  For that price, you’re much better off using RingCentral who let’s you try it free for 30 days and if you use this link, it’s only $6.59 per month… way cheaper.

by Matt Gerchow

 

HelloFax Services provided by HelloFax, Inc.
428 Waller St
San Francisco, CA 94117

Gmail Fax Each and Every Step

This post was last updated on October 23rd, 2014 at 05:38 pm

Have you ever wanted to send a fax through Gmail and avoid the inconvenience of finding a working fax machine? This website can make your life a lot easier and save you from the expense of paying for faxing services ever again.

Being successful in today’s business environment requires the ability to move information efficiently. Information has become a sort of currency and you need to excel in handling it. That is why people like you come to this website every day in order to find help setting up their Gmail fax. They need to get this done quickly and effectively.

Fortunately, I have plenty of experience and can help you set up your Gmail fax quick. Sit back, relax, and just follow the simple steps that I list here to get this done in a few minutes.

To get it going as quickly as possible…

Test Drive RingCentral and Fax Free for 30 Days!

by Matt Gerchow