Google Fax Lets You Send and Receive Faxes In Gmail

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This post was last updated on May 18th, 2021 at 07:38 pm

Test Drive RingCentral and Fax Free for 30 Days!

Matt Gerchow

by Matt Gerchow

Hi I’m Matt Gerchow, a small business owner and Internet Marketer.

I remember when I would have those last minute faxes that just had to get there, but I didn’t own a fax machine.

I was always bugging the ladies in my apartment office.  I hated being dependent on others for the occasional fax.

That all changed when I discovered how to send faxes from my gmail account.

Now when I have to send that occasional fax, I just do it directly inside of Gmail…

Here is quick tutorial I made for you so you can do it too…

First, you’ll need a few things.  A Gmail Account and an Online Fax Number.

Step 1 – Grab yourself a gmail account. (you probably already have one)

Step 2 – Choose a Web-Based Fax Company for your account. This company will handle your outgoing and incoming faxes for you online.
RingCentral lets you fax free for 30 days in their current promotion. gmail fax

Step 3 – Compose Email.  Log into your Gmail just as you normally would and click on the Compose Email tab.

Step 4 – Enter the Fax Number.  Where you would normally enter an email address, instead type the destination fax number.  No spaces or dashes, just numbers, and behind that, the fax company extension, like this…

2024336755@rcfax.com

Step 5 – Add Your Message.  Your subject line functions as the message for the cover sheet of your fax.  Type whatever cover page message you want in there.

Then in the body of the email, type your fax and then attach any document(s) (scan, photo, pdf, word doc and more) that you want to fax.

step by step guide to send a fax from gmail

Step 6 – Click Send. Yes, that’s really it.

You just sent your first Gmail fax!

You might have heard there are free fax services out there.  But you really do get what you pay for.

Don’t let people put ads on your faxes.

Don’t risk your reputation or your data by permitting anything less than the very best in your business.

When a truly free service appears, you will hear about it here.

What is Google Fax Number?

google fax number

Google Fax number is an online fax number that will forward all your incoming faxes to your mailing service of choice (much like anyone else out there, we recommend you using Gmail).

Allowing you to send and receive faxes using your PC or mobile device like we said before.

Now that we know what it is, let’s get to what really matters.

What are the requirements?

Simple, all you need is a Gmail Account and an Online Fax Service.

How To Get a Gmail Fax Number

get google fax numberBack in the day, in order to send a fax, you had to own a fax machine, installations, and a dedicated line service.

That translates into investing money and time just to get your document across your clients or your offices.

Luckily for us nowaday, getting a fax number will take you about 3 minutes.

Digital fax technology has advanced a lot, allowing us to use our Gmail accounts to send a receive faxes online within minutes and on the go!

The best part is, you won’t be spending money on a dedicated land line since you will be using Google Fax number.

As you are reading this, there is one and only one method to get a Google fax number. Wich is using an online fax service provider.

There are several websites that allow you to send a fax for free, but there are limitations.

You won’t be able to send as many as you want.

They will most likely let you send just one fax each day, and per IP

Plus, you won’t be able to receive any incoming faxes, since you won’t have your own number.

And this is clearly not what we want you to achieve.

Services, on the other hand, might charge you something around $5 per month, wich is really accessible for any business owner, and they will include your number for free.

When it comes to Online Fax Services, there are quite a bunch of them around, the one we recommend is RingCentral.

Why?, simple…they will provide you a Google Fax number totally free when you sing up for the 30 days trial with no limitations, that means you will have the same service as a premium user would for a 30 days period of time.

How to get a Virtual Fax Number step by step

  • Step 1: Pick one of many Online Fax Services, find the one that fits your needs. (we
    will make a couple recommendations bellow)
  • Step 2: Sing up, fill up the form and choose either local or toll-free fax number (that could change depending on your location)
  • Step 3: Link the number you just acquired to your Gmail account.
  • Step 4: (Optional) Log into your account and add as many addresses as you want, for where are you going to be receiving your faxes.

Best Google Fax Services

RingCentral: Is the leading, if not the best service out there.GOOGLE FAX RING CENTRAL

Among the many features they have, we can highlight a couple

    • Dedicated fax numbers or Toll-free local number.
    • Integration with any mobile device, android, windows or iPhones.
    • PC/iOS applications.
    • Detailed reports.
    • Massive fax broadcasting with scheduling feature.
  • 24/7 Support

Besides offering a 30 days trial, RingCentral offers flexible plans for you to choose wich one fits your needs, depending on how many faxes you will be sending.

That means you will be paying accordingly to your faxing needs.

google fax efaxeFax: This is one of the older players on the Digital Fax service field.

They only offer one single plan, which is a great opportunity for both, small and medium businesses.

eFax  offers a full month test drive, no limits storage and local numbers in many countries around the world

Best Features

  • The Capability of being able to receive faxes into multiple accounts at the same time.
  • Share large files (most services limit is 10Mb)
  • 24/7 customer support if you have any problem.

google fax myfaxMyFax: Despite being one of the “younger” companies, they have managed to put themselves on the top tier fax service providers.

They did so by allowing you to send documents in more than 170 different documents formats.

What is their best feature?

They have a fixed rate for international faxing to more than 40 countries.

What is their downside?

Limited fax storage, if you are planning to receive a massive amount of faxes, you should know that MyFax only allows you to storage 200 of them in your inbox.

google fax rapid faxRapidFax: This virtual fax service, allows you to send and receive 300 documents on fax each month for about $10 a month.

Every fax you receive will be sent straight to your emailing account in no time, so you can take care of business. You will also be able to see them on your RapidFax.com account.

In addition, RapidFax does not charge you for setting up your account, and if you surpass the 300 documents limit, it will only cost you $0.08 for each page!

RapidFax doesn’t charge you a cent for setting up your account, and if you want to send additional pages, it will cost you $0.08 per page.

What is Fax To Email?

The term virtual fax or fax to emailgmail fax on a mac applies to a service that consists of sending and receiving your own faxes using different means, such as email, a website, or from some Microsoft Office tools such as OutLook.

The main difference with traditional faxing lies in the way you send and receive faces.

Now you do not need a physical connection line or a physical fax machine to send or receive your faxes.

The result is so that you can send faxes from anywhere, simply by having an internet connection and a device capable of opening documents such as pdf, word, etc.

How Do I Receive a Fax To My Email?

The process is pretty much the same as sending a fax from email.

fax to email

Once someone sends you a fax to your email account, your internet fax provider receives it, digitalizing it by transforming the content of the fax into a PDF and forwards it to your email account, just like any other email you ever received.

Simple enough right!?

How to send an email to a fax machine?

email to fax machine

Nowadays most people prefer sending emails than faxes, you might even feel like connecting a fax machine to send an occasional fax document it’s too much work.

Regardless, technology allows people to send and receive fax documents without the need of a faxing machine.

The best way to do so is by getting one of many online fax services. Those can convert your emails into fax documents, so they can be sent from your computer directly to someone’s fax machine.

There are many options out there when it comes to online fax services, our recommended choice is RingCentral, you should give it a try and get your FREE TRIAL to get an account with them.

Once you have your account up and running, you can just start composing emails as if they were fax documents.

Upon finishing your email, you won’t be sending it to an email account like you usually do. Instead, you will be sending it to a fax number.

Input the receiver’s fax number followed by @special-address from his service.

And it’s done! You just successfully sent an email to a fax machine.

Gmail Fax Number Advantages

This are some of many more advantages that having a Gmail Fax Number provide.gmail fax number features

  • Allows you to send and receive fax from Gmail.
  • Faster communications
  • Makes communications much more secure
  • Fax from smartphones and any mobile device (iOS, Windows, Android)
  • Works with Google Drive, Dropbox, and iCloud
  • Can hold signatures, making documents legally binding.
  • Keep track of your documents with easy storage access.
  • Save money, does not rely on a physical line or installations.
  • Free to use, with one of many fax services for a limited period of time.

Gmail Fax Additional Features.

When you fax via Gmail, you make use of all of the features to make online faxing easier and faster.

That’s the main reason Gmail Fax sets apart from other fax delivery methods, making digital the fastest and cheaper faxing method.

  • Mobile Faxing: Allows you to send or receive fax on the go! It is compatible with iOS devices (iPad, iPhone), Windows Phones / Tablets and of course, Android devices.
  • Cloud Storage: This is one of the game-changing Google Fax services features, enabling you to send a fax using cloud-based services such as Dropbox and Google Drive.
  • Electronic Signatures: You can add your digital signature to any document you want on any platform (PC/iOS/Mobile devices) to send, making it legally binding, this is especially good for big companies.
  • Multiple Recipients: Make big fax broadcasts instead of doing them one by one, you are able to send the same fax to multiple recipients at the same time.
  • Fax Scheduling: Set up a time and a date so you can automatically have your fax delivered.Once is received, you will receive a confirmation message, and if that’s not the case, you will receive an error message, with the detailed information (Very rare occasions).
  • Detailed Reports: Access your log fax from your Gmail account or Google Fax service provider dashboard and browse trough any fax you ever sent or received in no time.

Test Drive RingCentral and Fax Free for 30 Days!

by Matt Gerchow

RingCentral Services Provided by RingCentral, Inc.
1400 Fashion Island Blvd, 7th Floor
San Mateo, CA 94404 – USA

Fax Services Near Me | What are my Best Options?

This post was last updated on October 6th, 2021 at 08:25 pm

Odds are you probably haven’t used a fax machine in decades, perhaps not ever in your entire life! So you’re right to be completely perplexed when you’re told you need to send a fax in this day and age. Fortunately, if you’re scrambling for “fax services near me,” you’ve got plenty of options. You might be surprised just how many places near you allow you to send a fax at a reasonable price.

Technology has made it a lot easier to send a fax without a fax machine. There are services that provide virtual fax numbers, which let you receive a fax from a machine. The file will be sent to your email or even directly to a printer. It works the other way, too: You can upload a file, and it’ll be sent to a fax machine somewhere else. Test Drive Our #1 Recommended Choice and Fax Free for 30 Days!.

 

Fax Services Near Me | What Are my Best Options?

1. Fax at Office Supply Stores

Office supply stores are often one of the best places to go if you need to send a fax in a hurry. Most office supply stores have a self-service station where you can make copies and send faxes quickly. It might not be the most conspicuous station out there, so ask a worker there if they can point you in the right direction. Don’t be afraid to ask for help if you’re not sure how to work the machine.

Office supply stores might not seem like the most obvious place to send a fax, but it makes sense. After all, they do sell fax machines. However, it’s always a good idea to make a quick call before you drive out to a location. Faxes are so rarely sent these days that a machine might not even be operational at the location you visit.

 

Office Max and Office Depot

Fax From Office Depot

Office Depot and OfficeMax merged back in 2013. While some stores still carry the OfficeMax name, most have been converted to Office Depot locations. If you search “Office Depot fax services near me,” you’ll find your nearest Office Depot location on Google Maps. You can then click the redirect link to that store’s specific website and scroll down to see if they offer faxing services.

The cover sheet is included in the cost. A single page starts at $1.50 when sent to the same area code. Sending a fax anywhere in the US will run you $2. International faxes will set you back a whopping $8 for a single page. Additional pages cost nearly the same as the first, so try to keep your page count light.

 

Staples

Fax From Staples

Staples is Office Depot’s biggest competitor and also provides faxing service through its business center. They have self-service machines that also allow you to pay at the machine instead of having to speak to an attendant. The prices for sending a fax are similar to Office Depot’s, coming in at $1.79 for a single-page document sent within the United States.

Interestingly, Staples also advertises fax receiving services. So, if you’ve absolutely got to receive a fax and have no machine at home, you can send it to Staples’ fax number and pay $1 per page received.

 

2. Shipping Centers

Another great place to go if you’re in need of faxing services is a shipping center. Unfortunately, the United States Postal Service does not provide faxing service, so you’ll have to head over to one of the private shipping providers to get what you need. Ever since FedEx bought out Kinko’s, they’ve become the most widely recognized name in shipping services. But they’re not the only option.

 

FedEx Office

Fax From FexEx Shipping Center

FedEx Kinkos has since been branded FedEx Office and provides all of its printing services and fax services through that brand. If you search “FedEx fax services near me”, you’ll be sent to a link to search for a FedEx location that has fax services. There’s a big “Find a Fax Machine” button that you can click. From there, just provide your location or zip code, and you’ll see all the locations with fax services near you.

FedEx prices their fax services similarly to their competitors. At $1.89, it’s not the cheapest option, but we’re splitting hairs over cents here. Ultimately, what matters is that you find the most convenient fax service, so the closest location is probably the best one. They also support international faxing and give you a free cover sheet. There’s no extra charge for asking an attendant to help you out, so feel free to ask.

 

The UPS Store

Fax From The UPS Store

The UPS Store proudly boasts that their fax machines are “always ready to go.” That’s the first company we’ve come across with that level of confidence. The UPS Store claims to have fax machines at every location, so you can just use their search tool or search in Google Maps to find your nearest UPS Store.

Prices at the UPS Store are actually quite good! At only $1 per page for local faxes within the same area code, they’re one of the best deals around. Sending one anywhere in the US, however, runs $2 per page, which is higher than most competitors. International faxes start out at just $3, so they could be a great option if you’re trying to send a fax overseas.

 

Postal Annex

Fax From PostalAnnex

If you haven’t heard of Postal Annex before, you’re not alone. They started out as just a small business in California but have since expanded out through franchising across much of the southern United States. You can find Postal Annex locations now all the way over in Florida and even as far north as New Jersey. They offer a lot of other extra services, including private P.O. Boxes and duplicate key cutting. They even have notaries on-site!

Since notaries are one of the few businesses that still rely on faxing, it makes sense that the two would share a single roof. Their prices vary by location, but range between $1 and $2 per page. See if there’s a Postal Annex near you and give them a call.

 

3. Supermarkets

Fax From Supermarket's Customer Service

You might be surprised to find that some of your local supermarkets still offer faxing services. Many supermarket chains have a small customer service center that handles things like money orders and check cashing. They might still have fax services available. This is especially common in smaller towns that might not have office supply stores or a shipping center.

Chains like Kroger, Winn-Dixie, HyVee, and Albertson’s sometimes have fax services available. Give them a call and find out if they still offer this. If they do, it can be a really convenient place to send your faxes since you likely visit there all the time to buy your groceries. This service has been getting phased out, though. Larger locations may not have it anymore.

 

4. Your Bank’s Local Branch Office

Fax From Any Bank Branch

Like the local notary, your bank also sometimes has to fax things. Certified financial statements or legal documents related to your mortgage are just a few examples of the kinds of files banks fax regularly. So while you might think the fax is dead, it’s alive and well at your local branch office. So, can you send a fax at your bank? Searching “bank fax services near me” won’t likely yield anything. Typically, banks don’t advertise fax services.

But that doesn’t mean they don’t have them. Some banks will simply let you send a fax or two for free if you stop by the branch and ask nicely. Others may charge your account for the service. Local credit unions quietly offer this service a bit more often since they tend to provide extra services for their members.

 

5. Travel Service Providers

Travel service providers also tend to have faxing services. It’s one of the last places you’d expect, but it’s actually extremely smart on their end. When you’re on the road, and you get hit with an unexpected fax, you need somewhere to send it. And you’re not going to take a long detour off the highway if you can avoid it. Enter mobile rest stops and travel services as a perfect solution.

These fax services were designed for the road warriors: Truckers, Van-lifers, traveling businessmen, and families on those long road trips. But if you need to send a fax in a pinch and you’re in the middle of nowhere, these might just be your best bet.

 

Pilot Flying J

Fax From Pilot Flying J

Pilot and Flying J are two brands of rest stops operated by the same company. They provide your usual truck stop fare: cheap food, gas pumps, and amenities for truckers. But they also have a nifty trick up their sleeve. You can send faxes from over 350 Pilot or Flying J locations across America. The service is provided by a self-service kiosk called TRANSFLO OnDemand.

These kiosks let you scan documents and email them or print from email. You can also scan a document and fax it to anywhere in the US. They even have a mobile app called TRANSFLO Mobile+. The app allows you to quickly scan any document and fax it right away. While these services are meant for truck companies, individuals can walk up to a kiosk and use them in a pinch.

 

AAA Auto Club
Fax From AAA Auto Club

Here’s another one you probably never thought about. If you’re a AAA member, you can actually get free faxing services if you go to any AAA office. There are a lot of AAA offices all throughout America. This service is more of a courtesy than anything else, but it’s certainly appreciated.

Your AAA membership also gives you discounts at the UPS Store, so you could cut your fax cost down a little bit if you show your card when you stop by.

 

Local Travel Agents
Fax From Local Travel Agents

Local travel agents are an especially useful resource if you need to fax something internationally. Odds are they’ve done it before. Similar to your local bank, faxing isn’t typically a service that travel agents advertise, but they’re probably able to do it for you if you ask nicely.

 

American Express

Fax From American Express Concierge Service

American Express cardholders, especially those with premium concierge service, can request faxing services. Amex has a sort of unspoken rule about doing whatever the customer needs. Platinum cardholders can ask for just about anything, and the concierge will take care of it. So you could ask them to help you out.

It’s unclear how reliable this method is, though. Not every cardholder is eligible for full concierge service, and they could tack on a fee to your bill that might be higher than other options on our list.

 

Hotel Concierges

Fax from a Hotel Lobby

Speaking of concierge service, local hotels often have faxing services available. However, these are probably the most expensive places to send a fax. Hotels are notorious for overcharging for simple services like this, so it’s probably not the best route. But if you’re on a business trip and can expense your whole trip, it might be the fastest option.

Some hotels may have a business center with a pay-per-use fax machine that could be cheaper than going up to the front desk. Ask if there’s a self-service machine first. You may not be able to use the service as a walk-in customer either, so keep that in mind.

 

6. Online Faxing

Put down your phone and stop searching for “faxing services near me” because you don’t even need to get off the couch to send a fax anymore! That’s right; there’s a way to send a fax over the internet instead of heading out to your local fax machine. Now, there are two ways that this can work. One method is a “virtual fax” or “e-fax,” which goes directly to email and is not printed from a fax machine.

The other way is to get a virtual fax number that can send faxes to actual fax machines. These virtual numbers are connected to the telephone grid, so you can upload a document, specify the destination number, and your fax will arrive as if you’d sent it through a machine. Here are a couple of options to consider.

 

EFax

Fax with Efax Online Fax Service

EFax is probably one of the most popular online faxing services around. However, it’s not the most economical option. EFax mostly focuses on virtual faxes, but does include the option to send faxes to a machine. It costs $16.95 a month to use EFax with a maximum of 150 pages. While that’s certainly cheaper than heading down to FedEx if you’re sending a large document, it’s not a large page count for such a pricey monthly membership.

Efax has done a great job of marketing itself as the best solution for online faxing services, but in reality, it’s a service that you can find from several other providers for less. If you suspect you’ll send a lot of faxes or have a need for a higher page count, you might want to consider another service. For one-off fax jobs, just go somewhere local.

 

RingCentral Fax Number

RingCentral provides a variety of communication services for individuals and business customers alike. Their main product is a VoIP number, a virtual phone number that you can use to make and receive unlimited calls in the United States. If you only need a fax number, you can get a fax plan separate from everything else, but the option to use your VoIP phone number for faxing is also available for $8 more per month as part of their Standard plan.

The fax-only option costs $10 per month and allows you to send up to 750 pages, making it an extremely affordable option for heavy faxxers. You can use RingCentral’s mobile or desktop apps to handle your faxing, and you can receive any fax to your email. Sent faxes can go to email or a machine; it’s up to you! RingCentral is our favorite for a reason.
Test Drive Our #1 Recommended Choice and Fax Free for 30 Days!

How Can I Send a Fax From My Email for Free?

This post was last updated on February 9th, 2021 at 08:27 pm

Although advances in technology have made certain forms of communication obsolete, the fax remains popular. Thanks to services like Ring Central, a user can easily convert email to fax right from a google email address, making faxing messages and documents convenient and simple with no need for a dedicated fax line.

Test Drive Our #1 Recommended Choice and Fax Free for 30 Days!

Why the Fax Is Still Relevant

One reason people continue using the fax machine in the growing development of the fax industry itself. Services like Ring Central allow people to send and receive faxes in the form of PDF documents, making faxing more convenient and efficient.

In certain countries, such as Japan, the fax machine is still a common method of communication, where it is used both for business purposes and to provide warning advisories to surrounding governments. Each February in the United States, the fax machine gains a sizeable amount of attention during college football’s National Signing Day. High school recruits are required to send their scholarship commitments and agreements via fax. The fax also continues to be a popular form of communication for sending tax documents for business purposes or for sending written approval from doctors for medical procedures.

An Evolving Industry

As long as businesses, academic institutions, and medical facilities require faxes, this method of communication is will not disappear. There will always be consumers and customers who rely upon this medium for some form of communication.

This holds especially true as the internet fax industry continues to evolve in efficiency and convenience. Although faxing in its original form continues to change, circumstances will still exist that ensure the industry will survive. This is especially true with the innovation of services such as Ring Central, which allow users to send or receive faxes directly from a Gmail account, bypassing the need for a fax machine or dedicated fax line.

How Can I Send a Fax From My Email for Free?

With only a few simple steps, you can easily email to fax from your computer, smartphone, or laptop. To begin, log in to your existing Gmail account or sign up for a free account at Gmail.com. Next, choose RingCentral as your online fax service. We will provide you with a dedicated fax number to link to your Gmail account.

Once you are in your Gmail account and ready to send a fax, follow these simple steps:

  1. Open your Gmail account and click on the “Compose” button to begin an email
  2. Enter the recipient’s fax number followed by @rcfax.com in the “To” field
  3. Attach the document you wish to fax from Gmail
  4. Send your email, and the fax transmission will begin.

You may use the body of your email to write an optional cover sheet and use the subject line of the email as a brief summary note.

Ring Central Makes Email to Fax Simple

Besides providing a dedicated fax number or toll-free local number, Ring Central allows you to fax from a variety of files using your computer, tablet, or smartphone and your internet connection with no need to print. Faxes transmit securely over an encrypted internet connection. The advance functions available also allow you to fax to groups, block faxes without caller ID, and receive notifications of all fax activity. Also, phone service is never interrupted when using Ring Central from your smartphone.

Using a service like Ring Central allows your business communications to remain flexible without requiring a fax machine or a dedicated fax line.

Test Drive Our #1 Recommended Choice and Fax Free for 30 Days!

Stuck at Home With No Fax Machine? Fax From a Computer Instead

This post was last updated on February 5th, 2021 at 08:05 pm

Not everybody relies on email for sending and receiving documents. They instead turn to fax, and to be ready, you need a way to efficiently communicate with these people/entities. No fax machine? No problem. RingCentral and other online service providers have you covered by allowing you to fax from a computer instead.

Test Drive Our #1 Recommended Choice and Fax Free for 30 Days!

How to Fax from a Computer

It’s easier than it may sound, especially when you realize such technology eliminates the need for an oversized, clunky fax machine that must also be connected to a phone line.

Start by selecting a web-based service provider that serves as the gateway between you and the fax recipient. Keep in mind that faxing from a computer requires Internet access. A service provider then facilitates the transmission of your digital document to an actual fax machine. In other words, they handle the annoying work.

Process Steps

After you’ve chosen a provider, you must then scan the document to be faxed so it’s in electronic format. If the file already exists on your computer, you can skip this step altogether.

Next, log in to your Gmail account. That’s right – with the right service provider, you can send a fax simply and effectively from your email. Your service provider handles the conversion of the document to simplify the process on your end.

From Gmail

Inside Gmail, compose a new email just as you normally would. For purposes of a fax, you might think of your email message as the “cover page.” Once that’s taken care of, attach the document(s) like an ordinary email attachment.

In the “to” field, where a recipient’s email address would typically go, enter the fax number followed by your service provider’s extension, which they will give to you. With that in place, type the subject – again, just like an email – and hit send. From your perspective, you are essentially sending an email. The difference is that rather than using a traditional email address, you use a fax number. It couldn’t be simpler.

Benefits of Google Fax

By sending a fax through Gmail, you’re using Google Fax. We recommend this for a few reasons – namely, because it’s an easy process, as outlined above. Additionally, you need nothing more than a Gmail account (which you probably already have) and a service provider.

Google Fax also allows you to truly communicate from home by simply using your computer. Never has this option been more important than now, when so many people work from a home-based office but don’t necessarily have the equipment a traditional office has. Meaning, you can still get your work done without buying a fax machine – and installing a phone line – or rushing to a commercial spot where you must pay to use a fax.

Less Time, Better Organization

Sending a fax from a computer also means you no longer need to stand beside a machine and wait for documents to slowly go through. Instead, you can continue with other tasks while your service provider does the work.

Equally important, you can organize your faxes in a file folder within Gmail, on your desktop, on a flash drive – whatever works most conveniently for you. Say good-bye to clunky hard copies stuffed in desk corners, wayward folders, and file drawers.

When You Need to Receive

Using your computer to fax isn’t limited just to sending – you can also receive them, thanks to behind-the-scenes work of your service provider. They’ll arrive in your Gmail inbox for fast, easy retrieval. And when you’re not at the computer, you can still send and receive faxes on your smartphone or tablet.

Faxing is easier than ever. Don’t get bogged down by thinking you need an actual fax machine to handle business. To learn more about how to use your Gmail account to send a fax, visit Gmailfax!

Test Drive Our #1 Recommended Choice and Fax Free for 30 Days!

How Can I Fax Without a Fax Machine?

This post was last updated on February 1st, 2021 at 06:47 pm

Even in a world of smartphones, certain documents can only be sent via fax. It can be a hassle to find a fax machine at times. But there’s a much easier option: faxing right from your Gmail account. With a service provider like RingCentral, you can send a fax from Gmail in just five minutes.

Test Drive Our #1 Recommended Choice and Fax Free for 30 Days!

 

How Do I Get Started?

To fax from Gmail, all you need is your Gmail account and an online fax number. If you don’t have a Gmail account yet, don’t worry — you can easily create one on the Gmail website.

To obtain an online fax number, you’ll need a web-based fax company for your account. It’s important to use a secure and reliable service like RingCentral, as your faxes may contain confidential or time-sensitive information. This company will manage your incoming and outgoing faxes for you through a secure server.

How Do I Send My Fax?

After getting squared away with a fax servicing company, the process is just like sending a typical email.

Addressing the Email

Where you would usually enter an email address, you’ll type in the address for the destination fax number with your fax company’s extension.

Your Subject Line

Your subject line contains the text that will be on the cover page of your fax. Make sure it’s on-topic and clear to your reader.

The Body of the Email

This is where you’ll type the text of your fax.

Attachments

Gmail gives you the ability to add files as attachments to be sent along with the message of your fax.

Once you press send, your fax will be sent immediately.

Why Should I Fax from Gmail?

Faxing from Gmail is the best way to send a fax without a fax machine. Having a home fax machine requires a dedicated fax line, the price of which can range from $3 to $25 per month. You’ll also save money on the paper and ink needed for a fax machine by faxing 100 percent online.

In addition, faxing online means that you can fax from anywhere and multitask in the process. You’ll save time by faxing right from where you are rather than standing by a fax machine and waiting for your papers to go through.

Why Should I Pay for an Online Fax Service Provider?

A brief internet search shows that there are many free fax service providers out there. These options are, by and large, inferior to options such as RingCentral. Free services have drawbacks such as putting advertisements on your faxes or even potentially leaking the contents of your fax.

Ring Central stands out because it’s both more flexible and less expensive than its competitors. There are desktop apps for both Mac and PC, as well as compatibility with any mobile device. It’s also more convenient: most people already have and are familiar with their Gmail accounts, and you can quickly get one if you don’t.

RingCentral currently offers a 30 day free trial of their services. After your trial is over, there are various plan options to choose from based on the number of faxes you’ll be sending.

The service also offers a phone number and chat line where you can contact an experienced professional for support, and they’ll always respond to your question or concern within 24 hours.

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Is There a Free Online Fax Service?

This post was last updated on February 9th, 2021 at 08:10 pm

Most professional businesses, ranging from construction companies to doctor’s offices, prefer to fax important documents. However, the everyday citizen does not often have personal access to a fax machine. RingCentral makes faxing easy by providing users with an affordable, fully online alternative to traditional faxing through Google mail. You can even send a fax online with Google free for 30 days with this service.

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What Is RingCentral Faxing?

With a RingCentral online fax plan, you can send and receive faxes on a personal computer via Gmail, or on a personal device via the RingCentral mobile app. Customers can also add extra fax numbers to the plan for a small fee.

Currently, RingCentral offers a free Fax 1,500 trial for new users, which allows customers to use the online fax service for 30 days before purchasing a plan. The free trial includes access to a local fax number, 1,500 free fax pages, and cloud integration with Google Drive, Microsoft Outlook, and Dropbox. It also includes phone and web support.

How Does It Work?

RingCentral makes online faxing easy. In order to receive your free personal fax number, you must first navigate to their website. Select your desired fax number and complete the contact information to finalize your registration. Once you have checked out, download the app or log in to your account online. You can send and receive faxes through the RingCentral application, or you can do so through your own Gmail account.

How to Send Your First Fax Online With Google

First, get a Google email account. If you already have one, great! If not, create an email account with Google.

Log into your Gmail account and begin writing an email as you usually would. Rather than imputing an actual email as the recipient of your fax, type in the receiver’s fax number, followed by the extension of the fax company the recipient uses. Attach the documents you wish to fax and send the email. Yes, it really is that easy.

How to Receive Faxes Through RingCentral

When you register for a personal fax number with RingCentral, you create an account on the website. You can access a complete log of all sent and received faxes through your online account or via the RingCentral mobile app. Your RingCentral account also connects with your email, allowing you to access faxes through your Gmail account.

Why RingCentral?

RingCentral is a recognized industry leader in online faxing. The company has been acknowledged by the 2020 Editor’s Choice at PC Magazine and was listed in the 100 Most Trustworthy Companies in America of 2016 and 2017 by Forbes. According to the Synergy Research Group, it is the #1 Cloud Communications Provider worldwide.

RingCentral uses an encrypted internet connection to transmit faxes through a variety of devices and methods securely. With RingCentral, the client can fax online using a smartphone, computer, tablet, or another internet-connected device to individuals or groups.

RingCentral offers advanced functionality and user-specific settings you can customize according to your individual needs. Additionally, RingCentral stores all faxed data to the user’s account, allowing you to access all sent and received faxes at all times.

The Best Alternative to Traditional Faxing

Many individuals and businesses do not have easy access to a traditional fax machine, despite having need of one. Free online Gmail faxing services solve this common problem. RingCentral offers a superior, well-rounded online faxing plan for individuals and groups in need of a practical, paperless solution.

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How Can I Send a Fax From My Email for Free?

This post was last updated on February 5th, 2021 at 08:02 pm

Doing business from your home has become essential. Don’t let sending faxes stop you in your tracks. You can send and receive faxes right from your Gmail account for free from any mobile device in just minutes when you know how to fax from email.

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How to Fax From Email

The need for faxing documents is here to stay. However, how we fax has changed and is only getting more convenient for the sender and receiver. There are many businesses and industries that may still require documents that need faxing and delivery of faxed signatures, and now it’s possible to do it right from your email account.

The online fax servicing industry is here to help professionals reach their goals. Learning how to fax from email is just one step in keeping up with the growing demands of the business world today. You can send and receive a fax from your Gmail account in mere minutes by following these quick steps:

  • Create a Gmail account
  • Select a RingCentral fax number
  • Type in your recipient’s fax number, followed by the RingCentral suffix
  • Type your cover letter information in the subject line
  • Add your fax itself to the message area
  • Attach any files you want to send
  • Hit send

Detailed Steps

The very first step is to create a Gmail account if you do not already have one. After downloading the app and signing up for RingCentral as your fax servicing company, you can choose an 800 number or even a local number: whatever suits your business needs. You can give this number out so you can receive faxes in your Gmail account. RingCentral securely transmits your fax through an encrypted internet service.

To send your first fax, go to your Gmail account and compose a message. In the recipient box, enter the fax number that you are sending the fax to. In the subject line, type what you want the body of the cover sheet to read. RingCentral’s professional formatting puts the subject line’s text in the cover sheet.

Now you can attach the file or files you want to send. You may attach as many pages as you want. The fax is now ready to send. The recipient will get a very professional-looking, neat cover sheet which includes a pdf attached. Your RingCentral account keeps a very detailed log of your digital records.

RingCentral

RingCentral gives you the freedom you need to stay focused on the task at hand and complete your home office essential needs. You can send and receive faxes from your phone, tablet, or laptop anywhere and straight from your Gmail. How convenient to have the ability to send a fax from the palm of your hand!

Fax machines have been around for many years, yet they continue to serve a purpose, even in this digital age. Have you ever needed something approved with a signature and faxed back? Were you ever out of the office and needed a document ASAP? Were you ever pushing a deadline and stuck waiting at the doctor’s office, wondering if you had faxes piling up on your desk? These are situations where knowing how to fax from email comes in handy.

Fax servicing is a convenient, modern way of doing business and completely eliminates wires, paper, ink, and all the delays that come with them.

Freedom

RingCentral gives you freedom from wires and brick and mortar, and it gives you the gift of time. Time is essential to you and your business. The ability to fax from email and on any device allows you the flexibility to concentrate on more important matters.

See for yourself how easy it can be to send and receive faxes, anywhere!

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The Office Secrets Everyone Should Know (Did You Know You Can Send an Email as a Fax?)

This post was last updated on February 9th, 2021 at 08:30 pm

The fast pace of business means that you always have to look for new, innovative, and efficient methods of doing things. There are several office secrets you should know to keep operating at an optimal level. This includes knowing how to send an email as a fax.

Gmail is one of the most versatile and widespread platforms in the business world, and its free email service places it as a leader in the industry. Many businesses also depend on Google to host their email addresses. Therefore, it should be no surprise that this internet giant has made a way for you to send an email as a fax.

Office Secrets You Should Know: How to Send an Email as a Fax

In today’s business world, you not only have to have the right tools at your disposal, but you have to remain flexible, using any and all communications platforms at your disposal, and there are plenty of options to choose from.

If you want to send a fax from your Google email account, there are several third-party services that make it easy and quick. This has several advantages—the main one being that there is no need for a fax machine or even for a physical document. This streamlines your communication and also is more environmentally friendly. It’s one of many reasons you should consider learning how to send an email as a fax.

Utilize the Services of a Faxing Provider

You will need to have a faxing provider because Gmail doesn’t have one of its own automatically built-in. However, some businesses’ services—such as Nextiva Fax or RingCentral—also provide you access to virtual fax services.

Don’t have a provider? No worries. There are plenty out there, and many have a free 30-day trial. So before you sign up for a service, give it a “test drive” to see if it will meet your needs. eFax is one of these useful services and helps you discover how to send an email as a fax. Some services, such as HelloFax, have a Google Docs add-on. This makes it much easier to send documents uploaded to your G Drive as a fax.

How to Send an Email as a Fax from Gmail

We’ll take you step-by-step through the process of how to send an email as a fax.

Before you begin, you’ll have to sign up for an online service that supports the capability of faxing by email. While some services will allow you to send faxes for free, there’s typically a limit on the number of free faxes that can be sent. Sometimes, a subscription is needed. You’ll have to examine the details of the provider.

Remember, when you send an email as a fax, the Gmail address you’re faxing from must match the one you’ve given your fax provider. This is necessary for your transaction to go through. If not, it may be rejected.

First, create a new email in Gmail. Then, in the To field, enter the recipient’s fax number. Be sure to include the area code. Then follow the number by the fax provider’s domain. It will look something like this: FAX NUMBER@Faxprovider.com.

Then, take the contents of the fax and incorporate them into your message. These should be in an attached file. You’ll have to double-check with your fax service about which formats are supported. You have the option of including a cover letter. If you’d like, just place the cover letter in the body of the message.

After you’ve attached the required documents and completed the cover letter, just hit the send button. There! Now you’ve just learned how to send an email as a fax.

Get It Done: 4 Advantages of a Great Email Faxing Service

This post was last updated on February 5th, 2021 at 08:45 pm

For many large organizations that have been using faxes for decades, faxes are both the preferred and trusted way to exchange information. If you are doing business, personal banking, or dealing with any kind of government agency, at some point you are going to have to send a fax. And life is just going to be a lot easier if you have a great, reliable, email faxing service to do this straight from your home.

How It Works

But how do you send and receive faxes online? Gmail now has a fast, affordable solution; you can now send and receive faxes directly from your home computer! It’s different from the traditional way of faxing in that Gmail allows you to send fax messages or receive them over the internet. All you need to get going is your Gmail account and an online fax provider. And once you have subscribed to both, your email address will be automatically synched for faxing – it’s as simple as that!

The Advantages

Fast, Affordable, Convenient

Sending and receiving faxes through your computer is easier and cheaper than traditional fax machines. There’s no more buying paper, ink or toner, or the machine itself! It also eliminates the cost of having to have a fax line run into your home or business. All you need to send or receive your fax is to sign up for a Gmail account and then subscribe with an online fax provider. Some of these online services even allow you to try your first month for free! And you can still send and receive all the fax messages you like.

Highest Quality Documents

Sending and receiving a fax directly from your Gmail account is not only more convenient than going out to an external location, but the quality of the document is always perfectly clear. Because you are eliminating the scanning, images sent from your computer will always be of a higher quality for both sending and receiving. And this improved quality is compatible with all standard fax machines.

Automatic File Conversion

Another one of the big advantages of using your Gmail account to send your faxes is that they are automatically converted across various types of file formats to that of a standard fax image, usually a PDF. This makes your documents completely compatible with all different types of fax machines. This also allows for easier printing or reading via a desktop or laptop computer or even a smartphone or tablet. And the conversion is automatic – there is nothing else for you to do!

Portable Faxing

Another amazing benefit of using Gmail for faxing is that it is completely portable! Using your Gmail account and with an app on your smartphone from the linked email faxing service, you can send faxes directly from your phone. The faxing process through your phone is both a convenient and easy-to-use, free service that will save you both time and money. You also get an instant notification of any fax received. This portability is probably the biggest benefit of using Gmail to send and receive faxes.

Email Faxing Service

Fax technology has been around for years, and today it is still a widely used and extremely popular way to transmit documents from one party to another. One of the main reasons for this is that is a relatively secure and safe way to exchange information, and as long as there are hard copy and paper documents, there will still be faxes. An affordable, reliable email faxing service will save you time and money for years to come, so test Drive RingCentral and try it free for 30 days to see what it can do for you!