This post was last updated on November 1st, 2013 at 06:48 pm
What person wouldn’t want to use a good Google fax service?
Over the past five years, this major search engine has introduced a number of services that are aimed at enhancing online communications, but sadly, they do not have any intentions of adding any proprietary fax services. This, however, does not mean that it is impossible to fax through Google. Thanks to email faxing services, it is possible to use Google Drive and Gmail to receive and send faxes!
In order to get started you must first sign up with a fax service. Currently, these are the only way to secure a virtual fax number, which is vital if you want to have faxes sent to your Gmail inbox. If you prefer to send a few faxes first in order to see how these services work, you can choose to sign up for a free 30 day trial with one of the top Google fax services, this way, you can try the system out for a month before deciding if it is right for your needs.
You will also need to have a Gmail address. It is hard to fathom that there are still people who do not have Gmail addresses, but if you happen to be one of these individuals, you can create one in just a few minutes at Google. It is best to have a separate Gmail address for faxing so that all of these transmissions can be kept in one convenient place. Google has made it easy to tag your incoming faxes and to categorize them so that you can find them in the future with ease.
Sending Google Faxes
It is actually very easy to send out faxes from Gmail. It is very much like sending a regular email transmission, however, there are several small difference. Following is a quick rundown of this process
Create a new message in Gmail
– Add the fax number that the message will be sent to in the TO field, but makes sure to format it for email like this faxnumberprovider.com. So for instance, if you will be sending faxes using an eFax service, you would enter the number as 123456789efaxsend.com.
– You then need to attach the file that is going to be faxed to the message. Simply click the paperclip icon on the Gmail interface.
– Now compose you cover page in the Message field
– Click Send to transmit the fax. You will be notified that the fax has been sent successfully after a few minutes have passed.
This is how you send a fax via Gmail, but you will have a lot more flexibility with email fax services in terms of sending faxes. You will be able to send faxes directly from MS office applications, from the web dashboard of the service provider or through your smartphone. This is a major change from using conventional faxing equipment, which only gave you a single way to transmit documents.
Faxing From Google Drive
Now that millions of people across the world are using cloud storage, certain services can now be integrated with other services such as Dropbox and Google Drive. This allows you to send faxes from the cloud with the same ease that faxes are sent from an application. As a result, you can send and access faxes from any computer, anywhere and can also share these documents.