Even in a world of smartphones, certain documents can only be sent via fax. It can be a hassle to find a fax machine at times. But there’s a much easier option: faxing right from your Gmail account. With a service provider like RingCentral, you can send a fax from Gmail in just five minutes.
How Do I Get Started?
To fax from Gmail, all you need is your Gmail account and an online fax number. If you don’t have a Gmail account yet, don’t worry — you can easily create one on the Gmail website.
To obtain an online fax number, you’ll need a web-based fax company for your account. It’s important to use a secure and reliable service like RingCentral, as your faxes may contain confidential or time-sensitive information. This company will manage your incoming and outgoing faxes for you through a secure server.
How Do I Send My Fax?
After getting squared away with a fax servicing company, the process is just like sending a typical email.
Addressing the Email
Where you would usually enter an email address, you’ll type in the address for the destination fax number with your fax company’s extension.
Your Subject Line
Your subject line contains the text that will be on the cover page of your fax. Make sure it’s on-topic and clear to your reader.
The Body of the Email
This is where you’ll type the text of your fax.
Gmail gives you the ability to add files as attachments to be sent along with the message of your fax.
Once you press send, your fax will be sent immediately.
Why Should I Fax from Gmail?
Faxing from Gmail is the best way to send a fax without a fax machine. Having a home fax machine requires a dedicated fax line, the price of which can range from $3 to $25 per month. You’ll also save money on the paper and ink needed for a fax machine by faxing 100 percent online.
In addition, faxing online means that you can fax from anywhere and multitask in the process. You’ll save time by faxing right from where you are rather than standing by a fax machine and waiting for your papers to go through.
Why Should I Pay for an Online Fax Service Provider?
A brief internet search shows that there are many free fax service providers out there. These options are, by and large, inferior to options such as RingCentral. Free services have drawbacks such as putting advertisements on your faxes or even potentially leaking the contents of your fax.
Ring Central stands out because it’s both more flexible and less expensive than its competitors. There are desktop apps for both Mac and PC, as well as compatibility with any mobile device. It’s also more convenient: most people already have and are familiar with their Gmail accounts, and you can quickly get one if you don’t.
RingCentral currently offers a 30 day free trial of their services. After your trial is over, there are various plan options to choose from based on the number of faxes you’ll be sending.
The service also offers a phone number and chat line where you can contact an experienced professional for support, and they’ll always respond to your question or concern within 24 hours.