Can You Fax Over Internet From Your Home Office?

The COVID-19 pandemic accelerated the work-from-home movement, and now many of us have a home office. Whether your home office is just a corner of a room or you’ve built on a whole addition to accommodate it, one thing that’s largely true of all home offices is that space is at a premium. A traditional fax machine is a bulky, space-stealing appliance that you probably don’t need to use more than a few times a month at the most. Can you fax over internet instead?

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Can You Fax Over Internet From Your Home Office?

To send a fax over the internet, all you need these days is to know how to send an ordinary email. If you can do that, you can fax over the internet! It’s as simple as the five steps below.

Choose a Service Provider

Your email can’t automatically send a fax, and email providers like Gmail don’t provide a service for sending faxes. That means you’ll need to use a third-party service. Why is this?

Faxes are more secure than emails, which is why sometimes you’re required to send a fax. This is often the case with medical or legal documents, for example. Faxes go through wired phone lines, which are harder to access from the outside than an internet connection. Your third-party fax provider takes your fax and transmits it over phone lines so it can be received by any fax machine in the world.

Wait: Is That Secure? 

The short answer is: yes. Of course, at the initial state, you are sending your fax documents via the internet and not a phone line, but you’re not sending them to the end recipient. Bad actors are looking at direct communication between clients and lawyers, for example, or between hospitals and patients. Second, when it’s sent, your document should be broken up into pieces for transmission.

This kind of high-level security is standard for quality online fax providers, which is why you should stick with those with a good reputation. There are some companies that will fax for “free,” but that free really means no security and even ads stuck on your fax! Good third-party fax providers will allow you a free trial period so you can decide if you’re happy with their service. And if you don’t want anything actually interacting with your own email, you can simply go online to the fax provider’s site and fax directly from there.

Open Your Email

Once you’ve chosen your third-party fax service, you’ll link it following the simple instructions provided by the service, and then you’ll open your email and choose “Compose” to start a new email.

Attach Documents

Just as you would attach documents to any email, you’ll attach the documents you want to fax to this new email. It’s important there be nothing whatever in the body of your email itself.

Add a Cover Letter (Optional)

If you want to add a cover letter, compose it in the email body or in a word processing document, and then cut and paste it into the subject line of your email. Remember: nothing in the email body itself. Whatever you put in the subject line will send as a cover letter.

Add an Address in the “To” Field

Remove all special characters from your recipient’s normal fax number and add that to the “To” field (so it should be 2832566707, not (283) 256-6707), and then follow that number with the @ sign and the suffix your online fax service gives you. Then you hit send, and you’re off!

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Can You Use Email to Fax Images?

These days, fewer and fewer people and businesses have fax machines. But faxing may be the best way to send an image or document in many cases. Luckily, there’s an easy way to send and receive images via fax when you use email-to-fax services.

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Can You Use Email to Fax Images?

There’s an easy way to send and receive documents via fax—and yes, that includes images! Faxing with your email is cheap, fast, and when you use the right services, you can get started and send your images right away.

There are a few options available to you if you’re looking to fax images, but if you’re looking for the best, you’ll want to consider using RingCentral.

Why Fax Instead of Email?

There are a few reasons why someone may need to send an image or message via fax instead of over email. Most of these reasons come down to the fact that faxing is much more secure than other types of communication like emailing or phone calls.

Faxing is also much better for providing a paper trail. If you run into a situation where someone is claiming you did not send something, it will be easy to confirm if that’s the case when you fax it.

What Is Gmail Fax?

This is a method of sending documents to a fax machine with the use of your email. It allows you to safely and conveniently get your documents to where they need to go, providing you with all the benefits of both emailing and faxing.

You can set up a fax number with your email using any email service provider. However, we recommend using Gmail for a few reasons. First, you probably already have an account, making this the most convenient provider to use. And, if you don’t already have one, it’s free to sign up.

How Do You Send Images Via Gmail Fax?

To fax an image to someone using Gmail, you’ll need to get set up with a Gmail fax number. This is easy. All you need to do is sign up with a third-party provider like RingCentral, get your fax number, and then start faxing.

When you use RingCentral’s fax-by-email features, you’ll start composing a new email, but in the address bar, type the number of the fax machine you’re sending it to with the address of the third-party service you’re using after the @ sign. Then attach the imagines you’re sending, hit send, and the fax transmission will begin.

What Faxing Service Is the Best?

If you’re looking for a way to fax some images, there are a few options available. Some websites will allow you to send one-time faxes, but if you’re going to be faxing regularly, it’s best to look into a third-party service. This is also true if you’re sending large documents, as these websites will usually have caps on the size of the documents you can send.

RingCentral is probably the best out there, offering you secure and fast faxing services. There are lots of other benefits you can expect from this particular service, including detailed reports and a scheduling feature so you can ensure your documents are sent when you need them to be.

If you’re looking for an easy way to send faxes without having to invest in a full fax machine, faxing by email is easy and convenient, especially when you use RingCentral. Test Drive Our #1 Recommended Choice and Fax Free for 30 Days!

Can You Fax From Your Computer Without a Dedicated Fax Line?

Who has a dedicated fax line these days? They’re an unnecessary expense unless you’re literally sending faxes several times a day, and even then, you can do it so much easier from a computer. And for those of us who only need to send a fax once in a while, there’s just no reason to pay for a dedicated line and the upkeep of a bulky fax machine. You CAN fax from a computer, and we’re going to tell you how.

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Can You Fax From Your Computer Without a Dedicated Fax Line? Yes!

It’s simple to fax a computer when you sign up with a third-party service like RingCentral. Once you do, your email account is turned into a fax account, and as long as you address things right, you can send faxes that print off on someone else’s machine just as if you’d used a machine yourself.

Why Do I Need a Third-Party Service at All?

Email services don’t offer fax service, and that’s because email is transmitted over the internet. Faxes, meanwhile, have to be transmitted over phone lines. This makes them more secure than emails, and that’s why there are certain situations where you must send a fax. The IRS, lawyers and courts, hospitals and doctor’s offices, international businesses and schools, and similar entities may all require you to send faxes if you’re dealing with official documents.

Sure, the local office supply store offers faxing services, and technically, that’s a third-party service, too. But you have to travel to and from the location, wait in line, and then pay a couple of dollars a page to get your fax sent. A third-party service that works with your email, meanwhile, operates in bulk with many customers and can offer you discounted services. If you’re only sending a one-time fax, you’ll be able to do it for free. If you need to send more, you’ll be paying just pennies a page, not dollars.

How Does It Work? 

Once you’re signed up, you’ll just link your email account and then open a new email to compose your fax. In the “To” field, you’ll put your recipient’s fax number followed by the suffix given to you by RingCentral. That ensures your fax goes to them for proper transmission according to faxing protocols. In the end, your address field will have something like this in it:
2348764532@rcfax.com

Then, you’ll attach your documents, just like you would if you sent an email. You can attach various document types, but the best by far is usually .pdf. If you want to attach a cover letter, then type that into the Subject field of your email. You want to leave the main body of the email blank: nothing you put in there will get sent. Then, hit “Send,” and you’re done!

What If I Don’t Want to Use Email?

No problem. You can also go straight to the RingCentral website and do everything there. You can also download the convenient RingCentral app to your phone or computer and use that.

What If I Have a Lot of Faxes to Send? 

So far, our discussion here sounds perfect for the occasional faxer, but actually, RingCentral is also optimized for bulk faxing needs. Even if you’re sending 1,500 faxes or more a month, this service will save you money by saving you time.

Get rid of the dedicated line and the old, faulty machine, and end all that time spent standing around the fax machine. Did it go through? When will I hear from them? Did I put it in upside down? Did it blur on the way? You’ll never have those questions again.

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Can I Use My Gmail as a Fax Machine?

If you need to send a fax but don’t have a fax machine, you may be wondering what you can do. Gmail fax is the best way to send and receive your documents.
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How to Use Gmail Fax: Can I Use My Gmail as a Fax Machine?

In today’s world, faxing may seem like an outdated mode of communication. But the fact of the matter is that there are lots of businesses that still communicate and send important documents and correspondence via fax. But what if you don’t have a fax machine?

The good news is that if you need to send a fax, whether it’s for personal or professional reasons, you aren’t out of luck.

Using Gmail

One of the best and easiest ways to send your fax is by Gmail. Gmail doesn’t have a dedicated fax function, however, so you may be wondering how it’s even possible to send your fax. The best way to do this is by using the services of a third party.

There are several third-party services out there that will set you up with a fax number that you can then use via your email to both send and receive faxes. Some of these companies include eFax, MyFax, and of course our favorite, RingCentral. Once you make your account and get your fax number, you’ll easily be able to send and receive faxes with your Gmail account.

Why Use Gmail?

It’s easy to use a third party to start sending and receiving faxes easily via your email account. But there are lots of different email service providers out there, so why do we recommend using Gmail?

The most obvious reason is that, because Gmail is one of the most popular providers out there, almost everyone has one. You’ve probably got an account already set up, which will make getting your fax number super easy. You can also use your own domain name with Gmail, making it the perfect option for professionals.

What Other Services Can I Use?

When you sign up with a third-party service, they will provide you with a fax number that you can then connect to your email account. However, these third-party services are not usually free.

If you’re only looking to send a one-time fax, then there are lots of websites that will allow you to quickly and easily send your faxes for free. But you should know that these websites won’t be conducive to regular communication via fax, as most of these sites will have severe limitations on what you can send and receive. This is why it’s best to use a service like Ring Central.

I Have RingCentral—Now What?

Congratulations—now that you’ve gotten your fax number from RingCentral, it will be easier than ever to send and receive the documents you need.

To get started, all you need to do is use the fax-by-email feature and start composing a new email. Simply type in the number of the fax machine you’re trying to reach followed by the special address the service gives you, then attach any documents that you need to send. After that, all you need to do is hit “send,” and RingCentral was transmit the document as if it were a fax. Easy!

One of the biggest benefits of using a service like RingCentral is that not only is it safe and easy to use, but you’ll also get a free trial where you can test it out with no risk. Test Drive Our #1 Recommended Choice and Fax Free for 30 Days!

How Can I Create a Fax Online?

Have you been hunting for “Google fax” or something similar, trying to find a way to create a fax online? You found your answer: it’s easy to create and send a fax online with a trusted fax service like RingCentral. We’ll explain how it all works below.

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How Can I Create a Fax Online?

Sign Up With a Third-Party Fax Service

All of us use email these days, but sometimes, you just have to send a fax because the other party requires it. Your email server will not offer a fax option directly, which means you need to sign up for a fax service. Once you have, you can link your email so that sending a fax is as easy as opening an email and sending it along. Or, you can go online to the services portal and send your fax from there. We’ll explain how to do both.

Sending a Fax

The Google Fax Email Option

If you are sending your fax by email, you will simply compose a new email as normal, ideally in Gmail. In the address bar, you will put the number of the fax machine you want to reach, followed by the suffix provided by your fax service. You want to remove all special characters from the phone number, so there will be no dashes or parentheses in it. If you’re sending a fax to a machine at (403) 344-8777, for example, what’s in your email address bar will look like this: 4033448777@rcfax.com.

Then, you will attach whatever documents you want to send. In the subject line, you will type in anything you want to appear as a cover letter to your fax. You put nothing whatsoever in the actual body of the email. Then, you just hit “send.” Your documents are sent to your service, and they will send them on using standard faxing protocols to your recipient’s machine. It’s as simple as that.

Other Online Options

If you prefer not to fax by email, that’s fine. You can go straight to the online portal of your fax service or use their app to send a fax. First, you will log in and then look for the icon that says “FaxOut.” Click that, and then enter your recipient’s number in the To field.

If you frequently fax to a few numbers, you can save them as contacts. Then, attach your files from your computer, Google Drive, Dropbox, or wherever else you have them. Then, simply click the “send now” button, and you are done.

Establish an Account

While you can send a one-time fax with these services, it’s even better if you get a full account and your own dedicated fax number. Once you have a number, you cannot only send a fax whenever you need, but you can also receive faxes as if you had a machine. They will come through to your email, or you can check them at your fax service’s online portal.

The especially good news is that it’s very cheap to do bulk faxing in this way. You don’t have to maintain your own telephone line dedicated to a fax machine (which can itself be expensive to maintain) or waste time sending faxes on a machine. You don’t have to pay several dollars a page at your local office supply store to send a fax, either. You can send thousands of faxes a month for just pennies a page.

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Is It Easy to Send a Fax Through Gmail?

You may have heard that the days of relying on fax machines are in the past. Now you can fax your important documents right through Gmail. However, people worry this is a difficult feat to achieve, as dealing with new ways to use technology can be intimidating. Don’t worry. We’ll talk you through how to send fax through Gmail and quell any concerns you might have.

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How to Send Fax Through Gmail

1. Use a Browser-Based Online Fax Service

The first thing you need to do is use an online fax service that provides you with a domain and extension to add to the end of your recipient’s fax number. That’s really all you need if you want to send your faxes through Gmail.

If the service tries to get you to download their app or another type of software, then steer clear. The simplest services can do everything right from your browser or the Gmail app on your phone without needing any extra software to complete your task.

2. Write a Cover Letter

It would be a good idea to compose your cover letter in a document before you put it into the email. The cover letter will end up going in the subject line of your email, and it’s very difficult to edit text when typing it directly into this part of the email composition box. You could draft your cover letter in the body of the email instead of in a document, but make sure to delete it and paste it only in the subject bar before sending the email.

3. Attach Files

Now comes the time to attach the files you wish to send as a fax. You can upload them directly from your computer or phone, drag and drop them from your computer, use files from Dropbox, or use something from Google Drive.

You can theoretically send any file format and have it work, but it would be much easier to send a PDF. Many fax services give you a certain number of free pages per month, and it’s easy to keep track of the number of pages you’re sending when using a PDF format.

4. Enter the Recipient

As you’re using an email service, you may automatically think you can just send your digital fax to the recipient’s email address. This is untrue. Send it to their fax number just as you would if you were using a fax machine, but add your fax service’s domain and extension to the end of it. A domain and extension are basically the “@gmail.com” part of sending an email. However, instead of adding this, you’ll add something like “@rcfax.com.”

How Will the Recipient Receive My Digital Fax?

Your recipient will receive your digital fax just like a regular email. However, instead of opening the email and reading the contents, all they need to do is click on the attachment. They can also receive your digital fax via their fax machine if they have one.

How Is Digital Faxing Different From Regular Emailing?

With regular emailing, things can look a little messy. Digital faxes provide more accurate and neater timestamps, which are easier to deal with in legal and business situations. Plus, as stated above, you have the benefit of sending a digital fax to a physical fax machine if the recipient has one, and you can’t do that with regular emails.

Hopefully we mitigated your worries about sending faxes through Gmail. It’s as easy as sending regular emails, but it’s better organized for business and legal purposes. Test Drive Our #1 Recommended Choice and Fax Free for 30 Days!

How to Send a Fax Without a Landline

As landlines have become increasingly rare, people find themselves in difficulty when needing to send a fax. It’s a lot of hassle to get a landline installed just to use a fax machine a couple of times a month. Luckily, there’s an alternative to faxing via the traditional method: Gmail fax. We’re going to teach you how to send a fax over the Internet.

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Can You Really Send a Fax Over the Internet?

You can do a lot of surprising things online, and one of them is sending an e-fax. An e-fax is a fax that isn’t sent from fax machine to fax machine with physical paper. Instead, all the documents remain online on the sender’s end so you can fax from anywhere. You can also receive faxes paperlessly via your email account.

Is It Really Safe to Send a Gmail Fax?

Faxes were sent via landlines traditionally because it was considered the safest way to keep your documents secure. However, sending a fax through Gmail may be even more secure than sending them from fax machine to fax machine. When you send documents to or from a fax machine, you run the risk of an unwanted party coming across the physical papers and sneaking a peak.

When you send faxes through Gmail, nobody but you has access to your device if it’s password protected, which is where the documents will be. Google can’t read the content of your email, subject line, or any file sent alongside your email. They’ve confirmed this multiple times to settle any worries people have about the company spying on their personal information. So, yes, it’s safe to send a fax through Gmail, and it’s entirely secure.

How to Send a Fax through Gmail

1. Sign Up For an Online Fax Service

If you want to send faxes through your email account, then you need to be registered with an online fax service. The service is what will convert what you send from a regular email into a digital fax. However, be careful when choosing a service, because there are many that require you to download apps or programs, and these are often restrictive. They’re also typically far more expensive than easy, browser-based services.

Choose a service that doesn’t make you download anything. There are many well-respected companies offering online fax services, so pick one of the most recommended ones if you wish to be safe and have an easy time.

2. Head Into Gmail

As soon as you’ve gotten set up with the online fax service, you’re ready. Head over to Gmail and start drafting an email the way you normally would, but don’t type anything into the body of the email. The body of the email is where you’ll place the documents you wish to send as a fax.

It’s best for readability if you send a PDF document containing everything you wish the other party to receive. This includes if you’re sending images only. Give each image its own page within the PDF document the way each one would have its own page if printed when sending a physical fax. Finally, type your cover letter into the subject box of your email.

3. Enter the Fax Number

This is where a digital fax differs the most from a regular email. Instead of entering an email address, you type the fax number followed by the domain and extension of your fax service. For example, it’ll look something like 2024336755@rcfax.com.

Test Drive Our #1 Recommended Choice and Fax Free for 30 Days! Gone are the days of needing a landline to send faxes. It’s easier and a little more secure to do it through Gmail, and it can be done in three simple steps.

Gmail to Fax: What’s the Easiest Way?

In the modern world, some people would consider fax obsolete, but this isn’t the case for many businesses. If you need to securely send something like a filled-in form or a confidential piece of information such as a prescription, faxing is still one of the best options. Fortunately, you no longer have to use a physical fax machine. Instead, you can convert your Gmail to fax by using a reputable provider.

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Gmail to Fax: What’s the Easiest Way?

The easiest way to get started is to sign up to an email-to-fax provider. There are several options, but our preferred one is RingCentral Fax because there are two great plans, it’s secure, it’s easy to use, and you don’t have to pay for the first 30 days. Faxing online isn’t complicated, and you should be able to set up your account and learn how to send and receive faxes within an hour or two.

Setting Up Your Account 

The signup process will only take a few minutes, especially if you have all your company’s details at hand and you already have a Gmail account for your business.

At RingCentral Fax, you have two account options. The cheaper one allows you to send 1500 pages every month, and it is compatible with physical devices and your mobile phone. The more comprehensive package includes unlimited faxing, phone, video, message, and SMS services.

Sending Fax 

Sending a fax is similar to sending an email, but instead of using the email address, you’ll use the recipient’s fax number. Then, you can add a cover page, either by using one of the RingCentral templates or by uploading your own design. Finally, you add your files and send your message. You can fax PDFs, Word documents, images, and more.

Receiving Fax 

When you signed up with RingCentral Fax, you’ll have received a free phone number, either local, vanity, or toll-free. Share this with the people you’d like to communicate with. You’ll then receive their faxes in your inbox in the form of an attachment. You can view, print out, fill in, sign, and forward your faxes.

RingCentral will securely store up to 200 faxes for you in your online account, so you can go back and view old ones at any time. An unlimited number of faxes will also be stored in your Softphone inbox. That way, you never have to ask someone to send you the same information again.

What Are the Main Benefits of Email-to-Fax? 

If you’ve never used eFax before, you might wonder why it is superior to other modern methods of communication, like email. The answer is that faxes are end-to-end encrypted, so there are no security concerns, and only the intended recipient can open them. This isn’t the case with email, which can be intercepted and read by third parties. Therefore, you should always use fax to send confidential or sensitive documents.

Another major benefit of working with an email-to-fax provider is that you can send faxes from any device. Even when you’re out and about, you can use your tablet or mobile phone to check your account and compose a new message. Before eFax, you had to either buy a fax machine or drive to a store to use one.

The easiest and quickest way to send faxes is to use an email-to-fax company like RingCentral Fax. This method of sending documents is quick, secure, and cheap, so it’s ideal for small and medium-sized companies that need to send confidential messages to their customers or business partners. Test Drive Our #1 Recommended Choice and Fax Free for 30 Days!

Can You Send a Fax From a Phone?

Whether you’re traveling or you simply don’t own a fax machine, there may come a time when you need to learn how to fax from a phone. Several applications can be installed on your smartphone that will let you use your Gmail account to send a fax. Learn how this process works and what tools you need to fax from anywhere today.

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Can You Send a Fax From a Phone?

With the proper application, you can send a fax from your phone or any other smart device, such as a tablet or laptop. Sending a fax from your phone is as easy as registering with an online fax service, downloading the appropriate application, and attaching your desired documents to the online fax form.

Online fax services work by assigning you a digital fax number that will be associated with your email account, which will then enable you to send a fax directly to another online fax account or a fax machine. The process of sending a fax from your smartphone can be completed in less than 10 minutes.

Does It Matter If You Have Apple or Android?

When you need to download an app on your smartphone, sometimes it makes a difference which operating system you have. Fortunately, for most online fax services, it doesn’t matter if you have an iOS or Android device. The online digital fax service will be formatted specifically for your device, which will make it easy to use whether you have an Apple, Samsung, LG, or another brand of smartphone.

Furthermore, if you prefer, you can always access your online fax service via the internet. Internet applications such as Google Chrome, Firefox, Microsoft Edge, and even DuckDuckGo can all access the online portal for your digital fax service, although using the online portal may have certain limitations for the features of your digital fax service.

What Do You Need to Send Your Fax?

To send your fax, you must have documents that can be sent via a digital fax service. Just like an ordinary fax machine, your online fax software will only be able to process text-based documents, such as Google Documents or Microsoft Word documents. These documents will usually be converted into a PDF file, which is easier for the online fax service to transmit to a waiting fax machine.

You will also need to have an active email account. You can use a new email account to sign up for your online fax service, your work email, or your personal email. Most online fax services prefer to partner with Gmail accounts.

Can You Use a Hotspot to Send a Fax?

To send a fax, you must have a stable internet connection so that your data can be transmitted without delay. Usually, the most stable form of internet connection is through an ethernet cable connected directly to a modem. However, if you are using a smartphone to send a fax, Wi-Fi from your modem at home or your office will usually provide an ideal internet connection for you to use.

If you are out and about, you may also be able to use a hotspot to send a fax. For example, you may have a hotspot connected to your car, your phone, or a building such as a library that can support your online fax transmission.

Sending a fax from your phone ultimately depends on accessing the right software. Fortunately, software for online fax services can be compatible with multiple devices, including iOS and Android devices. As long as you have reliable internet, you can send a fax from anywhere with your smartphone.

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The Cheaper Alternative: How to Send a Fax Online

Learning how to send a fax online can actually save you a lot of time and money. If you think about it, a monthly subscription for an online fax service not only offers you more savings opportunities, but it can allow your small to medium-sized business to be more flexible, too. Learn why an online fax service is cheaper than a traditional fax machine today.

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The Cheaper Alternative: How to Send a Fax Online

If you have to send a fax these days, you may be scrambling to find a fax machine. But fax machines can be expensive, and if you don’t plan to fax frequently, buying a fax machine can be a waste of money. Another option you may have is paying to fax documents by the page, which can quickly become expensive if you have to fax multiple pages.

Fortunately, an online fax service can be much more inexpensive and flexible. To send a fax online, all you will need is an active email account, a subscription to an online fax service, and documents that are ready to be attached to your digital fax form.

Why Is a Regular Fax Machine More Expensive?

Aside from the initial investment in the fax machine, a traditional fax machine can be more expensive because you will have to regularly pay for paper, ink, toner, and a landline so the fax machine will work.

Over time, these costs can build up and place additional stress on your budget. Whether you are an employee working from home or a small business owner, buying a traditional fax machine may not be a sensible investment.

How Much Is an Online Fax Service?

A subscription to an online fax service, on the other hand, costs around $20 a month. Not only is this a less expensive option, but you will also save money since you won’t have to pay costs for paper and ink.

What Are Other Benefits of Online Fax Services?

One of the biggest benefits of using an online fax service is the ability to fax a large number of pages in a single fax transmission. For example, some services allow you to fax up to 200 pages or up to 20MB per fax. Additionally, you can fax to multiple recipients at one time, which can save you a lot of time when compared to a traditional fax machine.

Another advantage of using an online fax service is access to other communication tools. Some vendors that provide Gmail fax services also provide private messaging, email reminders, and many other tools that will streamline communication for your small to medium-sized business. This means a subscription to an online fax service can also be an investment in your company-wide communication.

Why Is Faxing Still Necessary?

Sending a fax is still important in the business world. For example, you may need to fax legally binding business contracts, or fax documents to your legal team. For small business owners, it may also be important to keep documents protected, which is why a secure digital fax may be preferred over an ordinary email.

Signing up with a digital fax service is much more cost-effective than buying a fax machine or paying to send a fax by the page at your local library. You can easily turn any of your devices into a fax machine and you can send a massive amount of pages to unlimited recipients in one step, while also being secure in the privacy of your faxed documents.

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