How Can I Send a Fax From My Email for Free?

This post was last updated on February 9th, 2021 at 08:27 pm

Although advances in technology have made certain forms of communication obsolete, the fax remains popular. Thanks to services like Ring Central, a user can easily convert email to fax right from a google email address, making faxing messages and documents convenient and simple with no need for a dedicated fax line.

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Why the Fax Is Still Relevant

One reason people continue using the fax machine in the growing development of the fax industry itself. Services like Ring Central allow people to send and receive faxes in the form of PDF documents, making faxing more convenient and efficient.

In certain countries, such as Japan, the fax machine is still a common method of communication, where it is used both for business purposes and to provide warning advisories to surrounding governments. Each February in the United States, the fax machine gains a sizeable amount of attention during college football’s National Signing Day. High school recruits are required to send their scholarship commitments and agreements via fax. The fax also continues to be a popular form of communication for sending tax documents for business purposes or for sending written approval from doctors for medical procedures.

An Evolving Industry

As long as businesses, academic institutions, and medical facilities require faxes, this method of communication is will not disappear. There will always be consumers and customers who rely upon this medium for some form of communication.

This holds especially true as the internet fax industry continues to evolve in efficiency and convenience. Although faxing in its original form continues to change, circumstances will still exist that ensure the industry will survive. This is especially true with the innovation of services such as Ring Central, which allow users to send or receive faxes directly from a Gmail account, bypassing the need for a fax machine or dedicated fax line.

How Can I Send a Fax From My Email for Free?

With only a few simple steps, you can easily email to fax from your computer, smartphone, or laptop. To begin, log in to your existing Gmail account or sign up for a free account at Gmail.com. Next, choose RingCentral as your online fax service. We will provide you with a dedicated fax number to link to your Gmail account.

Once you are in your Gmail account and ready to send a fax, follow these simple steps:

  1. Open your Gmail account and click on the “Compose” button to begin an email
  2. Enter the recipient’s fax number followed by @rcfax.com in the “To” field
  3. Attach the document you wish to fax from Gmail
  4. Send your email, and the fax transmission will begin.

You may use the body of your email to write an optional cover sheet and use the subject line of the email as a brief summary note.

Ring Central Makes Email to Fax Simple

Besides providing a dedicated fax number or toll-free local number, Ring Central allows you to fax from a variety of files using your computer, tablet, or smartphone and your internet connection with no need to print. Faxes transmit securely over an encrypted internet connection. The advance functions available also allow you to fax to groups, block faxes without caller ID, and receive notifications of all fax activity. Also, phone service is never interrupted when using Ring Central from your smartphone.

Using a service like Ring Central allows your business communications to remain flexible without requiring a fax machine or a dedicated fax line.

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How Can I Receive a Fax to My Email?

This post was last updated on November 4th, 2021 at 03:31 pm

You successfully cut the cord. With Netflix and YouTube, you don’t need cable. Your smartphone handles all your communications, so you nixed the landline. That’s a couple of hundred dollars saved per month. But the pandemic chaos has you on extended work from home schedule. No problem: until you realize your job requires receiving faxes. Now you’re exploring options and wondering if you can email to fax with Gmail or get faxes to your inbox.

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Can I Email to Fax With Gmail?

Gmail does not have a built-in ability to send or receive faxes. This is weird, considering it has seemingly every other online technology built in. However, there are a number of fax services that can add this functionality to Gmail.

To explain how an email to Gmail fax service works, we’re going to use our favorite provider as an example. We like RingCentral because they make the Gmail faxing process so easy that you’ll quietly laugh to yourself whenever you hear about someone actually using a fax machine. When you sign up with RingCentral, fax numbers become email addresses.

Fax Numbers Become Email Addresses?

You read that right: fax numbers become email addresses. Suppose you need to fax the White House at 1-202-456-2461. In this case, you would just address your Gmail to 12024562461@rcfax.com. You put the full fax number (including country code and area code, but without any dashes) to the @rcfax.com suffix (RC = RingCentral). When you email your fax, RingCentral’s system instantly converts it to a traditional fax and sends it to the recipient at their fax number.

What About Receiving a Fax?

When you sign up for RingCentral, you get to choose your very own local fax number. You could even put it on your web site and business cards. Whenever someone faxes you at this number, it delivers the fax to RingCentral’s system, which converts it to an email for you. Suppose the White House liked what you said and faxed you back. You would receive their fax as an email from 12024562461@rcfax.com. It stays tidy and easy-to-find in your Gmail inbox.

How Do I Get the Document in Gmail?

Once you have your RingCentral fax subscription, you treat faxes just like emails. Any documents you want to fax, you just attach to your email. Any you’ve received arrive as email attachments. You can even use your email’s subject line as a cover page.

What If My Document Is Paper?

Just as with regular email, you will have to scan your document if all you have is a hard copy. However, if you don’t have a scanner, you can easily turn your smartphone into one. Both iCloud and Dropbox have excellent scanner functions built right in. You just take a picture of the document (one page at a time), and it gets converted to a PDF file. There are also standalone scanner apps available for both iPhone and Android.

Worth the Free Trial

Besides the sheer simplicity, one of the things we dig about RingCentral is you can try it free for 30 days without strings or limitations. Their basic plan lets you send or receive 1,500 pages worth of faxes per month. It also includes your own local fax number. Even if you just need to receive one fax, the signup is so easy that it’s worth just doing the free trial. But your email to fax Gmail account might just become one of the most valuable tools in your work-from-home arsenal.

No Fax Machine, No Landline, No Problem

Now that you’ve mastered how to send a fax via Gmail, your work-from-home life is complete. No new equipment to buy. No pesky landline to have re-installed. Your cord remains cut. Bonus: You’ve gained a valuable new tool that lets you share documents the way others want to send/receive them, but totally within your existing Gmail ecosystem.  

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Can I Send a Fax Using Gmail?

This post was last updated on November 4th, 2021 at 03:32 pm

Suddenly having to send a fax (and it’s always “suddenly”) is like traveling back in time. You went through every option under Isn’t there some other way to send this document? with that lovely bureaucrat on the phone. But, no, it has to be a fax, and you have no fax machine. Then you wonder, can I figure out how to send a fax from Gmail?

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How to Send a Fax From Gmail

It might surprise you to know that faxing via the Internet has existed since the 1990s. However, it was complicated, and only the true nerds knew how to get it done. These days, learning how to send a fax from Gmail is almost as simple as sending an email.

A Few Things You’ll Need

A Gmail Account

If you don’t already have a Gmail account, sign up at gmail.com. It’s free.

An Easy-to-Use Fax Service

Gmail itself does not have fax capabilities. However, there are several services that add fax functionality through your existing Gmail account. Due to its ease of use, our favorite service is RingCentral. You get a 30-day free trial that allows you to fax up to 1,500 pages through your Gmail account. You also get a personal, local (to you) fax number so that others can fax directly to your Gmail account. You get to fax/receive entirely through Gmail, but to those on the other end, it’s no different than using a fax machine.

RingCentral is a subscription service that provides a whole suite of virtual office tools for $17.99/month. This includes a dedicated fax number, 1,500 pages of fax/month, integration with major cloud services (including Dropbox, Google Drive, and Microsoft Outlook), and 24/7 live telephone support. If you’re not thrilled with RingCentral, there are other options, however. Consider eFax or Nextiva, to name just a few others. Just make sure you’re getting a secure service and one that won’t plaster ads all over your recipient’s end document. 

How to Do It

Scan Your Document

You are going to attach your document to a Gmail, so it must be in a digital format. If it’s not, you need to scan it. If you don’t have a scanner, there are scanning apps that turn your smartphone camera into a scanner. Dropbox has one built right in. You literally just take a picture of a document with your phone, and the app turns the document into a flawless PDF file. The original PDF giant, Adobe, offers an app, but there are other choices as well.

Assuming you signed up for your RingCentral 30-day free trial (with your email address, of course), you now simply compose a new email in Gmail, attach your scanned documents, and address your fax. 

Address the Email Fax

The “to” address on your Gmail is your recipient’s fax number (including country and area code) followed by @rcfax.com. So the address looks like ###########@rcfax.com, but with the recipient’s fax number instead of the # signs. Anything you write in the subject line of your email becomes the fax cover sheet. If you leave the subject line blank, no cover sheet is delivered.

Faxing From Gmail Is That Easy!

Not only did you learn how to send a fax from Gmail, but it’s so incredibly easy that you will be Gmailing (and receiving) all future faxes this way. The 1990s-throwback bureaucrat you’re dealing with will stand at their fax machine never knowing you essentially just emailed them. Nice job!

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How to Fax From Gmail (No Machine Needed, No Fax Line Either)

This post was last updated on November 4th, 2021 at 03:35 pm

Learning how to fax from Gmail is easy and useful, especially as some organizations don’t accept documents via email. Unfortunately, your smartphone or email alone doesn’t provide you with the tools necessary to send a fax, and you will need to utilize a third party service. The good news is: that’s not tough!

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Reasons to Learn How to Fax From Gmail

  • No need to go out of the house to fax from a business
  • Don’t need to invest in an expensive fax machine for rare use
  • Enjoy faster, more secure communication
  • Keep track of documents sent and received more conveniently 
  • Save time and money
  • Send faxes on the go
  • Enjoy peace of mind about the security of your personal information and documents

To enjoy all these benefits, you need to find a reliable third party with the servers needed to interface with a telephone network and complete the fax. 

How to Fax From Gmail

1. Find and Select a Web-Based Fax Company

You’ll want to find a dependable fax company with the server power needed to handle your outgoing and incoming faxes. Make sure that the company you use protects your information and has a reliable server.

Companies like RingCentral keep your information security at the forefront and are able to support users with multiple fax lines. If you are interested in faxing on the go, they also have a mobile app for you to download. This makes faxing for personal or business use slick and easy.

2. Get Set-Up

Once you select the reliable online fax company that you prefer, you can proceed to link your Gmail account with the software. However, unless you pay a small fee, you will only be able to send a limited amount of faxes for free, and you won’t be able to receive any faxes. There are free services out there, but they severely limit the number of faxes you can send (or the number of pages) and often add advertisements to your recipients’ faxes. 

For that reason, we recommend choosing a paid service. Some, like RingCentral, offer a free 30-day trial, so you can send a few faxes free and then cancel. If your faxing needs go beyond the next 30 days, there are plenty of affordable plans to choose from. Once you select your payment plan from the fax software company, you are ready to send and receive as many faxes as you’d like! Additionally, you can have peace of mind that the software you have chosen is protecting your information and providing reliable service to fit your needs.

3. Create the Fax

Click “compose” in your Gmail account and create a new email that you would like to have sent via fax. Add the fax number in the “to” tab that was provided to you by the web-based fax company. The address you are sending your email fax to will likely consist of the fax number before the “@” sign followed by the domain name of the web-based fax company you have chosen to use.

Your subject line will serve as the cover page of your fax document. The body of the email serves as part of the fax after the cover page as well, in addition to any attached documents you’d like to send. 

4. Send the Email Fax

Once you hit “send”, the email will send as a fax to the desired location that was selected in the web-based fax company. You can have peace of mind knowing that your fax will be delivered promptly to its location in the form of a fax. It really is that simple and secure!

Learning how to fax from Gmail is simple when you utilize a fax provider that integrates with your current email address seamlessly. Protect your information and use software that you can trust.

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How to Fax From Gmail Quickly and Cheaply: It’s Incredibly Easy

This post was last updated on November 4th, 2021 at 03:37 pm

Working electronically is the new way, and there are devices and apps of all kinds that make it possible to do nearly anything you can imagine. From social chats to schooling, everything is digital, but nowhere can this change be seen more easily than in the working world. Faxing continues to be something the prepared individual must be ready to do, and now, with online faxing, it’s incredibly quick, cheap, and easy to learn how to fax from Gmail.

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How to Fax From Gmail

In the past, we bought cumbersome machines and then connected them via special cables (or installed a dedicated line) so our dial-up modem could connect us. The world of digital technology has tackled this issue too, and new innovations allow online fax services to do the heavy lifting that used to require dedicated lines, numbers, and dial-up modems.

If you have Gmail, all you need is an online fax number and you can be sending and receiving that essential fax in minutes. You’ll need an online fax service to give you a number, but once you pick one, it’s only a few short steps to your first use.

Pick a Service Provider

First, consider the options of online fax service providers and pick one that best matches your needs. Top provider RingCentral has all the bells and whistles in offerings (particularly noting their innovative mobile app). However, their biggest draw is a diversity of pricing packages, giving you plenty of flexibility in choice. Their 30-day free trial is a great way to start. Then upgrade to a package if needed.

MyFax, eFax, and RapidFax are just a few other providers. You’ll have to give it a look to choose the best option for you. However, an easy starting trial is one of the best ways to jump in.

We do recommend a reputable provider, as faxes are still used by many companies and legal firms that want to ensure the security and safety of private information. You don’t want to just give your information to anyone, so partner with a provider you can trust.

Register, Connect and Send

Once you pick an online service provider, register to get your number (pick local or toll-free, etc.). Link it to your Gmail, then compose your first fax. The fax number goes in the space where an email address usually would. You write whatever text you’d like, as that will be the cover page. Then you simply attach documents of your choice and send it. Your document will be transmitted like a fax to your receiver.

Features of Gmail Faxing

The steps to getting started are straightforward. The service providers also offer free limited or trial options, with pretty inexpensive monthly packages full of extras for added value (storing electronic signatures, cloud compatibility, on the go storage and access, etc.)

With technology stepping in to turn the traditionally cumbersome process of faxing into a breeze, it simple to keep this avenue open for when you might need it. All the downsides of cost and hassle eliminated, you can keep ready to communicate openly with global businesses, historical institutions, and government organizations that still prefer this secure method of data transmission.

Online innovations mean you can be sending and receiving faxes quickly, easily, and cheaply before you finish reading another blog on the subject. It really is that stress-free of a process. If you need to be ready to fax, why not start today?

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Stuck at Home With No Fax Machine? Fax From a Computer Instead

This post was last updated on February 5th, 2021 at 08:05 pm

Not everybody relies on email for sending and receiving documents. They instead turn to fax, and to be ready, you need a way to efficiently communicate with these people/entities. No fax machine? No problem. RingCentral and other online service providers have you covered by allowing you to fax from a computer instead.

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How to Fax from a Computer

It’s easier than it may sound, especially when you realize such technology eliminates the need for an oversized, clunky fax machine that must also be connected to a phone line.

Start by selecting a web-based service provider that serves as the gateway between you and the fax recipient. Keep in mind that faxing from a computer requires Internet access. A service provider then facilitates the transmission of your digital document to an actual fax machine. In other words, they handle the annoying work.

Process Steps

After you’ve chosen a provider, you must then scan the document to be faxed so it’s in electronic format. If the file already exists on your computer, you can skip this step altogether.

Next, log in to your Gmail account. That’s right – with the right service provider, you can send a fax simply and effectively from your email. Your service provider handles the conversion of the document to simplify the process on your end.

From Gmail

Inside Gmail, compose a new email just as you normally would. For purposes of a fax, you might think of your email message as the “cover page.” Once that’s taken care of, attach the document(s) like an ordinary email attachment.

In the “to” field, where a recipient’s email address would typically go, enter the fax number followed by your service provider’s extension, which they will give to you. With that in place, type the subject – again, just like an email – and hit send. From your perspective, you are essentially sending an email. The difference is that rather than using a traditional email address, you use a fax number. It couldn’t be simpler.

Benefits of Google Fax

By sending a fax through Gmail, you’re using Google Fax. We recommend this for a few reasons – namely, because it’s an easy process, as outlined above. Additionally, you need nothing more than a Gmail account (which you probably already have) and a service provider.

Google Fax also allows you to truly communicate from home by simply using your computer. Never has this option been more important than now, when so many people work from a home-based office but don’t necessarily have the equipment a traditional office has. Meaning, you can still get your work done without buying a fax machine – and installing a phone line – or rushing to a commercial spot where you must pay to use a fax.

Less Time, Better Organization

Sending a fax from a computer also means you no longer need to stand beside a machine and wait for documents to slowly go through. Instead, you can continue with other tasks while your service provider does the work.

Equally important, you can organize your faxes in a file folder within Gmail, on your desktop, on a flash drive – whatever works most conveniently for you. Say good-bye to clunky hard copies stuffed in desk corners, wayward folders, and file drawers.

When You Need to Receive

Using your computer to fax isn’t limited just to sending – you can also receive them, thanks to behind-the-scenes work of your service provider. They’ll arrive in your Gmail inbox for fast, easy retrieval. And when you’re not at the computer, you can still send and receive faxes on your smartphone or tablet.

Faxing is easier than ever. Don’t get bogged down by thinking you need an actual fax machine to handle business. To learn more about how to use your Gmail account to send a fax, visit Gmailfax!

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Making the Leap From Fax Machine to Google Fax Service (It’s a No-Brainer)

This post was last updated on November 4th, 2021 at 04:05 pm

Since there’s still a need for fax now and again, you still need your old machine, right? Definitely NOT! If you’re still dusting off that clunky machine and enduring that ear-splitting dial-up connection once in a while, put it out of its misery. It’s incredibly easy and inexpensive to upgrade your tool from the stone-age of stand-alone fax machines into the tech-age of Google fax services.

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If you’ve been wondering what’s new in fax–is there a better way; do I really need to keep this machine–there is a simple answer for you. Connecting to an online fax service provider will keep you engaging customers who prefer the familiarity of fax but help you send and receive with all the ease of Google.

What Is Google Fax Service?

Google fax service is sending faxes through Google. While there are a few options, one of the easiest methods is to simply use your Gmail. Using the simple steps of writing and sending an email, you can now send faxes. You can also reassure clients and customers that choose the security of fax that you can receive and send sensitive information, for their peace of mind.

An online service provider gives you an online fax number, and you use this on Gmail to transmit faxes. Once you pick a provider and fill in their one-time forms, you’ll have your number linked to your Gmail. Then it’s as easy as 1, 2, 3:

  1. Type (the recipient fax number goes the ’email address’ slot, and any text you write is the cover letter) 
  2. Attach (docs like pdfs, scans, pics, etc.)
  3. Send 

Are There Free Services?

Some providers offer free options with a limited number of pages per IP address, while others offer “free” options that plaster your recipient’s fax with ads. Free trials with a service provider who offers paying plans are often a great way to start. The trial (often 30 days free) makes it pain-free to start and just upgrade if you want added features or to maintain the same number for consistency.

There are plenty of choices. A few top mentions are RingCentral, MyFax, and eFax. Each one offers unique options that might fit better with you, depending on the needs of your business. Look for a well-known option to handle those sensitive private documents with secure transmissions.

Advantages of Online Faxing

Obviously, freeing up desk space and tangled lines is one wonderful advantage to recycling the traditional machine. However, the ease of online faxing takes this medium to a whole new level, making your communication smoother than ever. Most providers like RingCentral offer extras to sweeten the deal, too. Here are some of the best advantages online faxing offers:

Compatibility 

These services work with cloud options like iCloud, Google, and DropBox. This compatibility with familiar options means you connect with what you already know and use to make the process seamless.

Innovation

New apps for mobile use are designed to make the process of sending, receiving, and retrieving stored faxes easier than ever. The mobile-friendly approach means that no matter which device you pick up, you’re ready to do business.

Flexibility

Many providers give you some slick extras that just empower you to do more. Electronic signature storage lets you approve and sign for quick responses. There is often also the option to add notes for clarity in your back and forth collaboration.

It’s helpful to keep reliable mediums like fax ready for the occasional use, but it really is a no-brainer to take the leap away from the traditional fax machine to online faxing.

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Does Google Have a Fax App?

This post was last updated on November 4th, 2021 at 03:39 pm

Apple’s decade-old “There’s an app for that” campaign assured us that there’s an app for pretty much everything. If you can think of it, there’s an app. Can I have a full-featured office productivity suite? Yes. Can I film and edit a movie in my pocket? Yes. Can I send a fax from my Gmail? Yes. Does Google have a fax app? Well… sort of.

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Google Fax App vs Can I Send a Fax From My Gmail?

To answer this requires some clarification and wading through lots of apps that read like variations on a fax theme. Our goal is to find the simplest possible answer to your question.

Does Google Have a Fax App?

Google does not offer its own fax app. If you search for “fax” on the Google Play app store or the G-Suite marketplace, you will find pages of third-party apps offering all kinds of variations on faxing. The same is true for both Chrome browser plugins and android apps. Some stand alone, some integrate with specific productivity tools (including Google Docs, Microsoft Office, and Apple’s iWork tools). Strangely, while Google offers, by far, the most widely-used office tools and a free phone app (Google Voice), they don’t offer their own fax app.

How Online Faxing Works

Read the details on a few of the third-party fax apps and you notice a pattern: Regardless of how it is integrated with any sort of office product, the app is connected with an “online fax service”. This is because online faxing has to go through an actual phone line at some point. An online fax service is where the fax you send or receive gets transferred between the internet and the phone line. Lots of companies are vying to do this for you. That’s why there are so many apps.

Doing a Narrow Apps Search

Actually, it makes sense to sort these apps before you look at the comments. You have some key questions to ask yourself: do I want to fax from my computer or my phone? Do I need the app to integrate with a specific tool (like Microsoft Word or Google Sheets)? Do I want the app to do more than fax, such as organize and archive faxes I’ve sent/received? These apps (and the fax services behind them) offer everything from bare-bones faxing to full virtual offices complete with voice phone lines and productivity suite integration.

Yikes! The Comments!

Once you know the features you’re seeking, do a narrowed search for just the apps that fit. Now read the comments. Overwhelming, isn’t it? Even after the routine of ignoring the one-star reviews (people with grudges) and the five-stars (the vendor glowingly reviewing itself), there are a lot to wade through. We find that the frustrations center around three themes:

  1. Installation/app integration frustrations
  2. App updates breaking integration/features
  3. Being locked into one device (i.e. your laptop or phone)

What If You Kept Things Simple?

This isn’t to say that there isn’t a solid app out there for you. The best ones seem to keep it simple by specializing in integration with just one office tool (i.e. Word or Excel or Powerpoint) or being completely standalone without app integrations. But what if you went even simpler? Can I send a fax from my Gmail?

Faxing Entirely With Gmail

A number of online fax services will let you fax directly with Gmail rather than requiring a separate app. This means you are completely platform-independent and don’t have to install an app. Anywhere you have Gmail, you basically have a fax machine. We favor RingCentral because it keeps things incredibly simple. You get your own dedicated local fax number, and you fax just like you were emailing, by simply attaching the document you’re faxing. There’s also a full-featured 30-day trial to test-drive it. The fax process goes like this:

  1. Start an email
  2. Attach the document you’re faxing
  3. Address the email with the recipient’s number @rcfax.com
  4. Send
  5. Receive a confirmation email

Conclusion: No Fax App Needed

Bottom line is, there are lots of fax apps on the Google Play store, but none of them are by Google. Almost all of them are connected to an online fax service. But there’s also a simpler way: fax directly from Gmail, the tool you’ve already mastered. It’s the app for that.

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Can I Get a Free Fax Number Without a Landline?

This post was last updated on November 4th, 2021 at 03:40 pm

That lonely wall jack where the landline once connected is an eyesore on the wall. Maybe you’ve had to explain it to the kids and have even thought about getting rid of it. But now you’re working from home and need to fax. Is a landline required? No! We’re going to show you how to send a fax via Gmail.

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No Landline: How to Send a Fax Via Gmail

Yes, you can get a fax number without a landline, though a landline has to be used somewhere along the process. Cellphones are terrible at fax transmission when they can do it at all, and many carriers can’t. “Voice over Internet Protocol” (VoIP) phone numbers like those provided by Google Voice are simply incapable of it.

Fortunately, if you need a dedicated fax number, there are inexpensive online fax services that can fill this gap.

What’s an Online Faxing Service?

An online fax service handles the process of converting your document into a faxable version, then transmits it over the service’s own phone lines to the recipient’s fax machine. It also works in reverse: if someone faxes you from their machine, the online fax service will receive the transmission, then convert it to whatever format you prefer to receive.

It sounds complicated, but the user experience can be blissfully simple. Many services will provide you with your own dedicated fax number with your local area code. You can even put it on your web site and business cards.

Getting Your Dedicated Fax Number

We’ll use RingCentral as our example online faxing service. You sign up for your 30-day free trial with your Gmail address, which associates that address with your account. The second step in the signup process is selecting your dedicated fax number from a list of available numbers in your area code.

What Is the Faxing Process Like?

Many fax services can be integrated with office productivity tools, like Microsoft Office and Google Docs. There are browser plugins, as well as apps. But we love the simplicity of being able to use our dedicated fax number through Gmail. Once you know how to send a fax with Gmail, you have the advantage of faxing and managing your faxes entirely through your Gmail dashboard on nearly any device. Here’s how it’s done:

  1. Start a new Gmail
  2. Attach your document to your email
  3. Use the “Subject” line as a cover sheet
  4. Address your email to 15558675309@rcfax.com
  5. Press “send”

When your fax arrives, it will display as “From” your dedicated fax number. If the recipient faxes you back, whether by machine or online fax service, they send to your dedicated number as usual. Your fax service will receive the fax and convert it.

Is There More to Online Fax Services?

Most fax services use the monthly “subscription” model and auto-bill your card. Many also bundle fax with tiers of additional services, including separate voice (VoIP) phone numbers and integration with Dropbox and Google Docs. Almost all offer limited-time free trails. Read carefully, as some give you full access to their system while others restrict the “free trial” to a limited number of pages you can send/receive or only allow you to send, but not receive faxes.

No Landline Reunion Required

Since you now know how to send a fax via Gmail, you’re safe from that dreaded landline reunion. You may even want to get out the spackle and fill that old socket. Rest assured: you’ll get your faxes in Gmail and nobody will know that you don’t have a machine.

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Can I Fax Without a Landline?

This post was last updated on November 4th, 2021 at 04:05 pm

Even in today’s digital world, faxing still holds an important place in business. Fax machines and multipurpose printers require dedicated landlines, however, which are not as readily available as they once were. Fortunately, there are digital options for faxing that do not require a landline. Online fax services allow users to send and receive faxes through email accounts. Today we will take a look at why a landline is required for fax machines, and how to send a fax online using an online fax service.

We recommend RingCentral for your online faxing needs. They offer a number of convenient services for their clients, and they provide a 30-day free trial for all new users, so they are an excellent option, especially for people who have not used online fax services before.

Test Drive Our #1 Recommended Choice and Fax Free for 30 Days!

Why Do Fax Machines Need Landlines?

If you have a fax machine, you are going to need a dedicated landline for that machine to work. A fax machine must be connected to a landline in order to send or receive faxes. This is due to the fact that faxes are digital signals designed to transmit via analog phone lines. Faxes will become scrambled if they are sent over internet phone lines and are not receiveable.

Can VoIP Lines Send Faxes?

VoIP lines, or Voice over Internet Protocol lines, and apps like Snapchat and Facebook Video enable people to make calls using the internet. However, they are not able to send or receive faxes. In order to send faxes online, an online fax service is needed.

How to Send a Fax Online Using An Online Fax Service

In order to fax without a landline, an online fax service is necessary. Online fax services allow you to send and receive faxes using a smartphone app, desktop software, or email. These fax services, like RingCentral, host the fax lines, the storage, and the software necessary for users to send faxes online without fax machines or landlines. When you sign up with an online fax service, you receive access to that service’s software, allowing you to send and receive faxes via the internet.

How Does an Online Fax Service Send Faxes Over the Internet?

Online fax services essentially convert faxes into PDF documents that can be sent and received via email. This allows you to view and send faxes using a desktop computer, a tablet, or a smartphone. It is important to note that while you can view and send faxes online with a cell phone utilizing an online fax service, the cell phone cannot carry a fax signal on its own.

Why Choose RingCentral?

We recommend RingCentral because of the features they offer. RingCentral is the #1 online fax service available because you can:

  • Send faxes from your smartphone, tablet, or laptop
  • Review faxes that you’ve sent or received via detailed fax logs in your online account
  • Block faxes that don’t have caller ID
  • Access an encrypted internet connection to ensure that the important information you are faxing is secure
  • Access 24/7 support to answer any questions that you might have

Faxes are still an important part of business and life, even in today’s digital world, but fax machines with dedicated landlines are not as easy to come by as they previously were. If your home office or workspace does not already have a dedicated landline, and you have been wondering how to send a fax online, RingCentral is one of the best online fax services available to you today.

Test Drive Our #1 Recommended Choice and Fax Free for 30 Days!