This post was last updated on November 4th, 2021 at 04:05 pm
Even in today’s digital world, faxing still holds an important place in business. Fax machines and multipurpose printers require dedicated landlines, however, which are not as readily available as they once were. Fortunately, there are digital options for faxing that do not require a landline. Online fax services allow users to send and receive faxes through email accounts. Today we will take a look at why a landline is required for fax machines, and how to send a fax online using an online fax service.
We recommend RingCentral for your online faxing needs. They offer a number of convenient services for their clients, and they provide a 30-day free trial for all new users, so they are an excellent option, especially for people who have not used online fax services before.
Why Do Fax Machines Need Landlines?
If you have a fax machine, you are going to need a dedicated landline for that machine to work. A fax machine must be connected to a landline in order to send or receive faxes. This is due to the fact that faxes are digital signals designed to transmit via analog phone lines. Faxes will become scrambled if they are sent over internet phone lines and are not receiveable.
Can VoIP Lines Send Faxes?
VoIP lines, or Voice over Internet Protocol lines, and apps like Snapchat and Facebook Video enable people to make calls using the internet. However, they are not able to send or receive faxes. In order to send faxes online, an online fax service is needed.
How to Send a Fax Online Using An Online Fax Service
In order to fax without a landline, an online fax service is necessary. Online fax services allow you to send and receive faxes using a smartphone app, desktop software, or email. These fax services, like RingCentral, host the fax lines, the storage, and the software necessary for users to send faxes online without fax machines or landlines. When you sign up with an online fax service, you receive access to that service’s software, allowing you to send and receive faxes via the internet.
How Does an Online Fax Service Send Faxes Over the Internet?
Online fax services essentially convert faxes into PDF documents that can be sent and received via email. This allows you to view and send faxes using a desktop computer, a tablet, or a smartphone. It is important to note that while you can view and send faxes online with a cell phone utilizing an online fax service, the cell phone cannot carry a fax signal on its own.
Why Choose RingCentral?
We recommend RingCentral because of the features they offer. RingCentral is the #1 online fax service available because you can:
- Send faxes from your smartphone, tablet, or laptop
- Review faxes that you’ve sent or received via detailed fax logs in your online account
- Block faxes that don’t have caller ID
- Access an encrypted internet connection to ensure that the important information you are faxing is secure
- Access 24/7 support to answer any questions that you might have
Faxes are still an important part of business and life, even in today’s digital world, but fax machines with dedicated landlines are not as easy to come by as they previously were. If your home office or workspace does not already have a dedicated landline, and you have been wondering how to send a fax online, RingCentral is one of the best online fax services available to you today.