This post was last updated on November 4th, 2021 at 04:42 pm
We are willing to bet that you don’t have a fax machine in your home office. Maybe you don’t have an easily accessible office store nearby where you can purchase the right to use a fax, either. In our age of quick, digital messaging systems, sending a fax can seem a little outdated. However, faxing remains the gold standard of financial documents, healthcare records, and government documents because it is far more difficult to intercept a fax document than an email. Fortunately, it is possible to use your email to send a fax. Read on to learn how to fax from Gmail.
Choosing an Email-to-Fax Service
There are many ways to translate phone signals into digital signals and back again so you can easily communicate between email and fax technology. To do it, all you need is a dedicated service, and we recommend using RingCentral because it is the leading email to fax service available. What do we like about it? Things like:
- Dedicated fax numbers or toll-free options
- Seamless integration across iOS, Android, Windows or any mobile device
- PC/iOS applications
- Access to detailed fax reports
- The ability to schedule faxes
- 24/7 support
How to Fax From Gmail
1. Go to RingCentral.com
Once you get to the website, click on “free trial” at the toolbar on the bottom of the page. This will take you to the pricing page. All you need to do is scroll down to see the benefits of the plans which are offered. Choose one that suits your needs and try the free version for 30 days. You can always cancel if you’ve only got one fax to send.
2. Select Your Fax Number
You can choose from a toll-free phone number, local number, or vanity number, which enables you to customize your experience to your needs.
3. Download the App or Login Online
Do you want to fax a document already on your computer? Did you want to use your phone or another device? They offer multiple ways you can utilize whatever device you want to send your fax.
There you go! You can now send and receive your secure and encrypted documents from any device for personal or business needs.
Can I Transfer an Existing Number to My RingCentral Account?
Absolutely! First, you establish an account with a temporary toll-free or local number. After your account is created, you can go to your phone system settings and transfer your number.
Can I Forward an Existing Number to RingCentral?
Yes, fortunately, RingCentral already has working relationships with many major phone companies. All of these settings are available after you set up your account.
Can I Have Multiple Phone and Fax Numbers for My Account?
Yes, you can have multiple phone numbers associated with your account. You can even set whether you want each number to be a voice-only number, a fax only number, or an auto-detect number.
How Long Are My Faxes Stored?
You can keep up to 200 faxes for an unlimited time with RingCentral in your online account. If you want to view faxes older than those, you can view them in your Softphone inbox.
If you are looking to send and receive faxes from the convenience of your Gmail account, get rid of a bulky fax machine, cut down on costs, and eliminate a dedicated fax-line, try an email to fax service. RingCentral is our favorite, but there are plenty of other choices. The point is that you’ll never need that bulky machine again.