In the modern world, some people would consider fax obsolete, but this isn’t the case for many businesses. If you need to securely send something like a filled-in form or a confidential piece of information such as a prescription, faxing is still one of the best options. Fortunately, you no longer have to use a physical fax machine. Instead, you can convert your Gmail to fax by using a reputable provider.
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Gmail to Fax: What’s the Easiest Way?
The easiest way to get started is to sign up to an email-to-fax provider. There are several options, but our preferred one is RingCentral Fax because there are two great plans, it’s secure, it’s easy to use, and you don’t have to pay for the first 30 days. Faxing online isn’t complicated, and you should be able to set up your account and learn how to send and receive faxes within an hour or two.
Setting Up Your Account
The signup process will only take a few minutes, especially if you have all your company’s details at hand and you already have a Gmail account for your business.
At RingCentral Fax, you have two account options. The cheaper one allows you to send 1500 pages every month, and it is compatible with physical devices and your mobile phone. The more comprehensive package includes unlimited faxing, phone, video, message, and SMS services.
Sending Fax
Sending a fax is similar to sending an email, but instead of using the email address, you’ll use the recipient’s fax number. Then, you can add a cover page, either by using one of the RingCentral templates or by uploading your own design. Finally, you add your files and send your message. You can fax PDFs, Word documents, images, and more.
Receiving Fax
When you signed up with RingCentral Fax, you’ll have received a free phone number, either local, vanity, or toll-free. Share this with the people you’d like to communicate with. You’ll then receive their faxes in your inbox in the form of an attachment. You can view, print out, fill in, sign, and forward your faxes.
RingCentral will securely store up to 200 faxes for you in your online account, so you can go back and view old ones at any time. An unlimited number of faxes will also be stored in your Softphone inbox. That way, you never have to ask someone to send you the same information again.
What Are the Main Benefits of Email-to-Fax?
If you’ve never used eFax before, you might wonder why it is superior to other modern methods of communication, like email. The answer is that faxes are end-to-end encrypted, so there are no security concerns, and only the intended recipient can open them. This isn’t the case with email, which can be intercepted and read by third parties. Therefore, you should always use fax to send confidential or sensitive documents.
Another major benefit of working with an email-to-fax provider is that you can send faxes from any device. Even when you’re out and about, you can use your tablet or mobile phone to check your account and compose a new message. Before eFax, you had to either buy a fax machine or drive to a store to use one.
The easiest and quickest way to send faxes is to use an email-to-fax company like RingCentral Fax. This method of sending documents is quick, secure, and cheap, so it’s ideal for small and medium-sized companies that need to send confidential messages to their customers or business partners. Test Drive Our #1 Recommended Choice and Fax Free for 30 Days!