The fast pace of business means that you always have to look for new, innovative, and efficient methods of doing things. There are several office secrets you should know to keep operating at an optimal level. This includes knowing how to send an email as a fax.
Gmail is one of the most versatile and widespread platforms in the business world, and its free email service places it as a leader in the industry. Many businesses also depend on Google to host their email addresses. Therefore, it should be no surprise that this internet giant has made a way for you to send an email as a fax.
Office Secrets You Should Know: How to Send an Email as a Fax
In today’s business world, you not only have to have the right tools at your disposal, but you have to remain flexible, using any and all communications platforms at your disposal, and there are plenty of options to choose from.
If you want to send a fax from your Google email account, there are several third-party services that make it easy and quick. This has several advantages—the main one being that there is no need for a fax machine or even for a physical document. This streamlines your communication and also is more environmentally friendly. It’s one of many reasons you should consider learning how to send an email as a fax.
Utilize the Services of a Faxing Provider
You will need to have a faxing provider because Gmail doesn’t have one of its own automatically built-in. However, some businesses’ services—such as Nextiva Fax or RingCentral—also provide you access to virtual fax services.
Don’t have a provider? No worries. There are plenty out there, and many have a free 30-day trial. So before you sign up for a service, give it a “test drive” to see if it will meet your needs. eFax is one of these useful services and helps you discover how to send an email as a fax. Some services, such as HelloFax, have a Google Docs add-on. This makes it much easier to send documents uploaded to your G Drive as a fax.
How to Send an Email as a Fax from Gmail
We’ll take you step-by-step through the process of how to send an email as a fax.
Before you begin, you’ll have to sign up for an online service that supports the capability of faxing by email. While some services will allow you to send faxes for free, there’s typically a limit on the number of free faxes that can be sent. Sometimes, a subscription is needed. You’ll have to examine the details of the provider.
Remember, when you send an email as a fax, the Gmail address you’re faxing from must match the one you’ve given your fax provider. This is necessary for your transaction to go through. If not, it may be rejected.
First, create a new email in Gmail. Then, in the To field, enter the recipient’s fax number. Be sure to include the area code. Then follow the number by the fax provider’s domain. It will look something like this: FAX NUMBER@Faxprovider.com.
Then, take the contents of the fax and incorporate them into your message. These should be in an attached file. You’ll have to double-check with your fax service about which formats are supported. You have the option of including a cover letter. If you’d like, just place the cover letter in the body of the message.
After you’ve attached the required documents and completed the cover letter, just hit the send button. There! Now you’ve just learned how to send an email as a fax.