This post was last updated on November 4th, 2021 at 04:37 pm
In the year 2020, it may appear as though faxing is a dated art, but there are many reasons you may still need to send and receive faxes. Fortunately, there are companies like RingCentral that allow you to fax from a computer.
Online Fax Sending and Receiving
When you first sign up for RingCentral, you can choose a toll-free or local number. Then, you can download the convenient app or log in to the website. After that, you’re able to send and receive faxes whenever you need.
Sending a Fax From a Computer
When you’re logged onto the website, click on the “FaxOut” icon in the top right, which looks like paper being printed. Here, you can put in the information of the person you want to send a fax to, including the country code, area code, and phone number. Alternatively, you could simply add the person from your contacts. Then, select the file you want to fax and press send.
It’s that easy!
Sending a Fax From Email
Though you can send faxes through the website, RingCentral also allows you to send faxes through your email. You just have to update your user details to include your email address on your account and you’re good to go.
In the “To” field, put in the recipient’s fax number with the suffix “@rcfax.com”. If they have an international number, add a plus sign at the beginning. If you’d like, you can use the subject line to add a fax cover message.
Then, just attach the file you want to send like you usually would. Press send, and then you’ve successfully faxed someone via email.
Why You Need the Freedom to Fax
While many people don’t use faxing every day, there are some real benefits to having the option.
Faxes are much more secure than emails, which are prone to data breaches on an uncomfortably regular basis. Companies that deal with legal situations or medical practices are more likely to use faxing for essential documents over email due to its security.
One of the reasons people and companies still use faxing is because it means automatic confirmation when a fax is received. With email, you have to send another followup email to find out if the first was read yet. With faxing, you receive the date and time the fax was received.
As technology evolves, important documents are constantly filled out online, meaning that signatures have become electronic too. This can lead to more forgery, but faxing allows you to send your actual signature instead of typing it. A fax can also be a legally binding document, while an email can be considered non-binding in some circumstances.
Why Should I Choose RingCentral?
RingCentral is easy to use and convenient, and you can even send faxes from business apps. And RingCentral uses an encrypted internet connection to ensure all of your information is kept safe.
You can also send the same fax to a group of people at the same time, which is faster and simpler than on a traditional fax machine. There’s no need for a fax line, which means that you can enjoy talking on your phone without being interrupted, and you’ll still seamlessly receive your faxes.
With RingCentral, it’s convenient to use your computer to fax, and you never have to waste paper printing things out. If you’d like to learn more about how to fax from your computer, give RingCentral a try free for 30 days!