How Do I Fax Without a Fax Machine?

This post was last updated on November 4th, 2021 at 04:39 pm

Faxing has been around for over a century and is still used every day in most businesses and workplaces. Many people use machines to send documents and other important information to different people. However, fax machines can be expensive and take up a lot of space. There’s a better way! Read on to learn how to fax without a fax machine.

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Benefits of Online Faxing

Saving Resources

Faxing hundreds of documents a week uses up tons of paper. Sending anything online saves a lot of trees and also saves people from having to buy more paper and ink to refill machines. One of the best reasons to learn how to fax without a fax machine is to save both paper and money.


With all the paper being eliminated through internet use, it is much easier to organize documents that are sent and received. Instead of having piles of papers lying around, files of documents can be stored in the cloud for access to them later. An added benefit is that they can be accessed from anywhere through a created account.

Being able to send faxes online also allows people to use their mobile devices for faxing. Not being limited to using just a desktop computer is very convenient for everyone. Anyone that goes on a trip out of town can now send faxes from their phones from wherever they are, which brings us to the next point.

Eliminating Landlines

Setting up a phone line with a fax machine can be a lot of work. On top of that, paying for a phone line costs a lot of money aside from paying for the fax machine. Doing all faxing online eliminates the need for a machine or a landline and accompanying costs.


Sending faxes online is always a secure process that allows documents to be sent and received only to a specific account. With a machine, any random person in an office can see the documents that come out. Especially in places such as medical offices, it is very inconvenient for sensitive documents to be sent and possibly be seen by someone who is not the recipient. In general, these are all reasons to learn how to fax without a fax machine.

How to Fax Without a Fax Machine

There are only two things you need to accomplish this: a Gmail account and an online fax number. To get a number, simply choose a company such as RingCentral to help you get the job done. After that, all you have to do is compose an email like you normally could and type in the recipient’s fax number and company extension. Then you can add the message you would like to fax and send it. Easy!

Which Fax Service to Use

The best fax service right now is RingCentral, because of the inexpensive price and convenient features. You get a toll-free local number or a dedicated fax number to use, and you can use your fax service on any iOS, Android, or PC device. RingCentral also offers detailed reports on all of your faxes along with 24/7 customer support in case you have any trouble.

Start Doing Online Faxing Today

If you are tired of always having to use inconvenient machines and paying a lot of money for sending faxes, it’s time to switch to online. Just go to RingCentral to get started with your online fax number today!

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