This post was last updated on November 4th, 2021 at 04:28 pm
Need to fax documents but don’t have a fax machine? Online faxing services give you a way to send Gmail faxes, so it’s now possible to send and receive without a machine. Best of all, you can do it anywhere and from any device!
To Fax or Not to Fax?
Faxing documents offers more security than emailing them. While email may be vulnerable to hacking or viruses, faxing has more security measures to protect important information. However, most people do not own a fax machine.
Luckily, several online services offer Gmail fax capabilities, so you get all the convenience of email with the security of faxing. With this programming, there is no need for the clunky hardware of a fax machine. All you need is a Gmail account and a web-based fax service!
How Gmail Fax Services Work
To fax from your computer, you will need a Gmail account and an online fax number. There are several web-based fax services to choose from. Our personal recommendation is RingCentral because their current promotion allows you to fax free for an entire month! With this service, you will be able to send and receive faxes quickly and easily.
Receiving a Fax
Once you’ve signed up for service, any faxes anyone sends to you will appear in your inbox just as any email does. When you receive a fax, you can simply open it on your computer without having to print it out. Online faxing services are super easy to use and don’t require any printing or additional hardware. They’re a perfect addition to the modern business.
Sending a Fax
Once you’ve chosen your service, you can compose your fax in your Gmail the same way you would compose an email. The only difference is that instead of sending the document to an email address, you will send it to the recipient’s fax number with your fax company’s extension. When entering the recipient fax number, be sure to only include the numbers and then the company extension with no spaces or dashes. Example: firstname.lastname@example.org.
Choosing a Web-Based Fax Service
When faxing began, the cost of hardware, extensions, and maintenance was a burden on users. Now, with the advancements of modern technology, the costs of online faxing services are much lower. No expensive machinery or upkeep weighs down modern users. There are a lot of services out there, but be cautious of the so-called free fax numbers.
They often have less security and run ads on the documents you’re trying to fax. While there are other services that may be suitable for your needs, RingCentral is our personal favorite. They have a wide range of plans to suit each user’s needs, and their current promotion allows you to fax for free for an entire month. Best of all, for anyone in business, they are top-rated in security and consumer satisfaction.
They also have 24/7 help-line so you can contact them at any time, from anywhere. With their most popular plan coming in at an affordable ten dollars per fax line, they are a great investment for all of your faxing needs.
Online faxing is a great alternative to both email and traditional faxing. Web-based fax services are more secure than email and much more affordable than setting up a traditional fax machine. While there are many web-based fax services, some of the ones that advertise free services could be scams, insecure, or run ads over your important documents. Be sure to choose a company that you can trust with your important fax documents.
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