Anybody familiar with faxing knows it’s done using fax machines, and the material is transmitted via a landline. This is why many people have doubts when they hear that an iPhone fax is not only possible but easy. It’s still very new in the world of faxing, but once you learn how to do it, you can rest assured that it’s just as reliable as sending documents the old-fashioned way.
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How Does an iPhone Fax Work?
Faxing via your iPhone works much the same way as emailing does. However, instead of transmitting your files via landline, you’re doing it over the Internet. You know how reliable emailing and instant messaging is, so you can think of online faxing as pretty much the same thing. All your documents are encrypted, and nobody can read them. International faxing protocols will send your fax itself.
You send these phone-based faxes via Gmail, and you store documents you wish to fax on Google Drive or in your phone’s files.
How Do You Send a Fax from an iPhone?
1. Ensure the Documents Are on Your Phone
You’ll most likely be sending a PDF or a similar document file, so you need easy access to your files of choice from your mobile device. Keeping all your files in Google Drive is a good idea because you’ll be able to access them from any device you can go online on.
Working with Google Drive is also a good idea because you’ll be sending this fax from Gmail. You know the two apps work well together already, so you’ll never have to worry about your upload failing.
2. Create a Gmail Account
Gmail is one of the most popular email service providers, but not everybody uses it, and that’s fine. However, you’ll need it if you want to send somebody a fax from your iPhone. You don’t have to use it as your primary email account, but making sure you check it regularly for people sending you digital faxes is a must.
3. Register with an Online Fax Service Provider
You’ll need to use a free or paid service provider if you want to send faxes through your email account. Most service providers let you send a certain number of pages per month for free before you have to sign up for their premium plan. If you fax through email regularly, then a premium plan is definitely worth the investment.
Your service provider will give you an extension and domain. An “extension” is the .com at the end of websites and regular email addresses. in this context, a domain is the chosen email domain name of the service provider you’re using. So, instead of using “@gmail.com,” you might use something like “@rcfax.com” instead.
4. Compose Your Fax
When you send a fax on your phone, you put the content of your cover page in the subject line. It’s a good idea to compose it in the body of the email, paste it into the subject line, then delete it from the body. Leave the body empty and attach the files you wish to fax.
5. Enter a Fax Number
Your recipient will have a fax number you must enter. Add this to the recipient box, then add your domain and extension such as “@rcfax.com” after it. Now you’re ready to hit send!
Sending a fax from your iPhone is just as easy and reliable as sending a regular email. The format is a little different, but you’ll get used to it pretty fast. Test Drive Our #1 Recommended Choice and Fax Free for 30 Days!