How to Fax From Gmail (No Machine Needed, No Fax Line Either)

This post was last updated on November 4th, 2021 at 03:35 pm

Learning how to fax from Gmail is easy and useful, especially as some organizations don’t accept documents via email. Unfortunately, your smartphone or email alone doesn’t provide you with the tools necessary to send a fax, and you will need to utilize a third party service. The good news is: that’s not tough!

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Reasons to Learn How to Fax From Gmail

  • No need to go out of the house to fax from a business
  • Don’t need to invest in an expensive fax machine for rare use
  • Enjoy faster, more secure communication
  • Keep track of documents sent and received more conveniently 
  • Save time and money
  • Send faxes on the go
  • Enjoy peace of mind about the security of your personal information and documents

To enjoy all these benefits, you need to find a reliable third party with the servers needed to interface with a telephone network and complete the fax. 

How to Fax From Gmail

1. Find and Select a Web-Based Fax Company

You’ll want to find a dependable fax company with the server power needed to handle your outgoing and incoming faxes. Make sure that the company you use protects your information and has a reliable server.

Companies like RingCentral keep your information security at the forefront and are able to support users with multiple fax lines. If you are interested in faxing on the go, they also have a mobile app for you to download. This makes faxing for personal or business use slick and easy.

2. Get Set-Up

Once you select the reliable online fax company that you prefer, you can proceed to link your Gmail account with the software. However, unless you pay a small fee, you will only be able to send a limited amount of faxes for free, and you won’t be able to receive any faxes. There are free services out there, but they severely limit the number of faxes you can send (or the number of pages) and often add advertisements to your recipients’ faxes. 

For that reason, we recommend choosing a paid service. Some, like RingCentral, offer a free 30-day trial, so you can send a few faxes free and then cancel. If your faxing needs go beyond the next 30 days, there are plenty of affordable plans to choose from. Once you select your payment plan from the fax software company, you are ready to send and receive as many faxes as you’d like! Additionally, you can have peace of mind that the software you have chosen is protecting your information and providing reliable service to fit your needs.

3. Create the Fax

Click “compose” in your Gmail account and create a new email that you would like to have sent via fax. Add the fax number in the “to” tab that was provided to you by the web-based fax company. The address you are sending your email fax to will likely consist of the fax number before the “@” sign followed by the domain name of the web-based fax company you have chosen to use.

Your subject line will serve as the cover page of your fax document. The body of the email serves as part of the fax after the cover page as well, in addition to any attached documents you’d like to send. 

4. Send the Email Fax

Once you hit “send”, the email will send as a fax to the desired location that was selected in the web-based fax company. You can have peace of mind knowing that your fax will be delivered promptly to its location in the form of a fax. It really is that simple and secure!

Learning how to fax from Gmail is simple when you utilize a fax provider that integrates with your current email address seamlessly. Protect your information and use software that you can trust.

Test Drive Our #1 Recommended Choice and Fax Free for 30 Days!