This post was last updated on November 4th, 2021 at 04:26 pm
Sometimes we need to send sensitive information: and fast. If you have sensitive information that you want to send over to someone quickly and securely, then you might be wondering whether it is safe to send a Gmail fax. You can rest assured that as long as you follow the most important security guidelines for using the program below, you can securely send a fax online free through Gmail.
Securely Send a Fax Online Free Through Gmail
Faxes can contain very sensitive information, and it is important that you take certain steps to keep things secure. Doing so prevents you from losing information, dealing with discrepancies in your records, dealing with fraud, and more.
These can be serious concerns if you are thinking about using a Gmail fax service, and they are issues that online fax services like RingCentral take very seriously.
RingCentral uses state-of-the-art encryption to make sure everything they send is perfectly secure. Unlike email, online faxes can’t be lost or revealed, so in the final analysis, the security of your fax will ultimately come down to your choice of password.
Set a Strong Password
A perfect password should contain a combination of alphanumeric and special characters. You can achieve this by getting an alphanumeric string generator and selecting one string as your password. Once you have your password, you will need to remember it, of course, and that’s where the next tip comes in.
Copy-Paste Your Password
We can’t stress this enough: sometimes certain programs tell you to type in your password. That makes you vulnerable to a certain type of hacker who has access to your keyboard inputs. This type of hacker can track your passwords as you enter them no matter how complicated they are. You don’t have to worry if you are using Gmail, however, as they allow you to copy-paste a password.
If you are going to copy-paste a password, you will want to make sure that you can store the passwords in a secure location. You can do this by making sure that you have secured folders to put them in. Once you know that your folder is protected, you want to put it in a place on your computer where it is easy to find but inconspicuous to someone looking on your computer. Consider giving the folder a name like “Party Recipes” or any similar that a nosy visitor wouldn’t be interested in looking at.
Write Your Passwords Down
You can protect a lot of your passwords by keeping them safe on your computer, but eventually, you may have to write down a few of your passwords. Hackers are always a threat to any information we have on our electronic devices, and you could lose the device itself and all your passwords with it. When you write down your passwords, it’s important to keep them in a safe place very far from your computer and not label them so clearly that someone could understand what the password is for.
Is Sending a Fax Through Gmail Safe?
As long as you have a safe password and send your faxes through a trusted fax service like RingCentral, you can send your faxes safely and securely. RingCentral goes to great lengths to ensure the security of your information, and as long as you have a safe password, you can rest assured that your information will be treated with care.