This post was last updated on November 4th, 2021 at 04:05 pm
Since there’s still a need for fax now and again, you still need your old machine, right? Definitely NOT! If you’re still dusting off that clunky machine and enduring that ear-splitting dial-up connection once in a while, put it out of its misery. It’s incredibly easy and inexpensive to upgrade your tool from the stone-age of stand-alone fax machines into the tech-age of Google fax services.
If you’ve been wondering what’s new in fax–is there a better way; do I really need to keep this machine–there is a simple answer for you. Connecting to an online fax service provider will keep you engaging customers who prefer the familiarity of fax but help you send and receive with all the ease of Google.
What Is Google Fax Service?
Google fax service is sending faxes through Google. While there are a few options, one of the easiest methods is to simply use your Gmail. Using the simple steps of writing and sending an email, you can now send faxes. You can also reassure clients and customers that choose the security of fax that you can receive and send sensitive information, for their peace of mind.
An online service provider gives you an online fax number, and you use this on Gmail to transmit faxes. Once you pick a provider and fill in their one-time forms, you’ll have your number linked to your Gmail. Then it’s as easy as 1, 2, 3:
- Type (the recipient fax number goes the ’email address’ slot, and any text you write is the cover letter)
- Attach (docs like pdfs, scans, pics, etc.)
Are There Free Services?
Some providers offer free options with a limited number of pages per IP address, while others offer “free” options that plaster your recipient’s fax with ads. Free trials with a service provider who offers paying plans are often a great way to start. The trial (often 30 days free) makes it pain-free to start and just upgrade if you want added features or to maintain the same number for consistency.
There are plenty of choices. A few top mentions are RingCentral, MyFax, and eFax. Each one offers unique options that might fit better with you, depending on the needs of your business. Look for a well-known option to handle those sensitive private documents with secure transmissions.
Advantages of Online Faxing
Obviously, freeing up desk space and tangled lines is one wonderful advantage to recycling the traditional machine. However, the ease of online faxing takes this medium to a whole new level, making your communication smoother than ever. Most providers like RingCentral offer extras to sweeten the deal, too. Here are some of the best advantages online faxing offers:
These services work with cloud options like iCloud, Google, and DropBox. This compatibility with familiar options means you connect with what you already know and use to make the process seamless.
New apps for mobile use are designed to make the process of sending, receiving, and retrieving stored faxes easier than ever. The mobile-friendly approach means that no matter which device you pick up, you’re ready to do business.
Many providers give you some slick extras that just empower you to do more. Electronic signature storage lets you approve and sign for quick responses. There is often also the option to add notes for clarity in your back and forth collaboration.
It’s helpful to keep reliable mediums like fax ready for the occasional use, but it really is a no-brainer to take the leap away from the traditional fax machine to online faxing.