Fax Services Near Me | What are my Best Options?

This post was last updated on October 26th, 2021 at 05:21 pm

Odds are you probably haven’t used a fax machine in decades, perhaps not ever in your entire life! So you’re right to be completely perplexed when you’re told you need to send a fax in this day and age. Fortunately, if you’re scrambling for “fax services near me,” you’ve got plenty of options. You might be surprised just how many places near you allow you to send a fax at a reasonable price.

Technology has made it a lot easier to send a fax without a fax machine. There are services that provide virtual fax numbers, which let you receive a fax from a machine. The file will be sent to your email or even directly to a printer. It works the other way, too: You can upload a file, and it’ll be sent to a fax machine somewhere else.

If you need to fax right now without leaving your home, CLICK HERE to take a test drive of our #1 recommended online fax and fax free for 30 days!

 

Fax Services Near Me | What Are my Best Options?

1. Fax at Office Supply Stores

Office supply stores are often one of the best places to go if you need to send a fax in a hurry. Most office supply stores have a self-service station where you can make copies and send faxes quickly. It might not be the most conspicuous station out there, so ask a worker there if they can point you in the right direction. Don’t be afraid to ask for help if you’re not sure how to work the machine.

Office supply stores might not seem like the most obvious place to send a fax, but it makes sense. After all, they do sell fax machines. However, it’s always a good idea to make a quick call before you drive out to a location. Faxes are so rarely sent these days that a machine might not even be operational at the location you visit.

 

Office Max and Office Depot

Office Depot and OfficeMax merged back in 2013. While some stores still carry the OfficeMax name, most have been converted to Office Depot locations. If you search “Office Depot fax services near me,” you’ll find your nearest Office Depot location on Google Maps. You can then click the redirect link to that store’s specific website and scroll down to see if they offer faxing services.

The cover sheet is included in the cost. A single page starts at $1.50 when sent to the same area code. Sending a fax anywhere in the US will run you $2. International faxes will set you back a whopping $8 for a single page. Additional pages cost nearly the same as the first, so try to keep your page count light.

 

Staples

Fax From Staples

Staples is Office Depot’s biggest competitor and also provides faxing service through its business center. They have self-service machines that also allow you to pay at the machine instead of having to speak to an attendant. The prices for sending a fax are similar to Office Depot’s, coming in at $1.79 for a single-page document sent within the United States.

Interestingly, Staples also advertises fax receiving services. So, if you’ve absolutely got to receive a fax and have no machine at home, you can send it to Staples’ fax number and pay $1 per page received.

 

2. Shipping Centers

Another great place to go if you’re in need of faxing services is a shipping center. Unfortunately, the United States Postal Service does not provide faxing service, so you’ll have to head over to one of the private shipping providers to get what you need. Ever since FedEx bought out Kinko’s, they’ve become the most widely recognized name in shipping services. But they’re not the only option.

 

FedEx Office

Fax From FexEx Shipping Center

FedEx Kinkos has since been branded FedEx Office and provides all of its printing services and fax services through that brand. If you search “FedEx fax services near me”, you’ll be sent to a link to search for a FedEx location that has fax services. There’s a big “Find a Fax Machine” button that you can click. From there, just provide your location or zip code, and you’ll see all the locations with fax services near you.

FedEx prices their fax services similarly to their competitors. At $1.89, it’s not the cheapest option, but we’re splitting hairs over cents here. Ultimately, what matters is that you find the most convenient fax service, so the closest location is probably the best one. They also support international faxing and give you a free cover sheet. There’s no extra charge for asking an attendant to help you out, so feel free to ask.

 

The UPS Store

Fax From The UPS Store

The UPS Store proudly boasts that their fax machines are “always ready to go.” That’s the first company we’ve come across with that level of confidence. The UPS Store claims to have fax machines at every location, so you can just use their search tool or search in Google Maps to find your nearest UPS Store.

Prices at the UPS Store are actually quite good! At only $1 per page for local faxes within the same area code, they’re one of the best deals around. Sending one anywhere in the US, however, runs $2 per page, which is higher than most competitors. International faxes start out at just $3, so they could be a great option if you’re trying to send a fax overseas.

 

Postal Annex

Fax From PostalAnnex

If you haven’t heard of Postal Annex before, you’re not alone. They started out as just a small business in California but have since expanded out through franchising across much of the southern United States. You can find Postal Annex locations now all the way over in Florida and even as far north as New Jersey. They offer a lot of other extra services, including private P.O. Boxes and duplicate key cutting. They even have notaries on-site!

Since notaries are one of the few businesses that still rely on faxing, it makes sense that the two would share a single roof. Their prices vary by location, but range between $1 and $2 per page. See if there’s a Postal Annex near you and give them a call.

 

3. Supermarkets

Fax From Supermarket's Customer Service

You might be surprised to find that some of your local supermarkets still offer faxing services. Many supermarket chains have a small customer service center that handles things like money orders and check cashing. They might still have fax services available. This is especially common in smaller towns that might not have office supply stores or a shipping center.

Chains like Kroger, Winn-Dixie, HyVee, and Albertson’s sometimes have fax services available. Give them a call and find out if they still offer this. If they do, it can be a really convenient place to send your faxes since you likely visit there all the time to buy your groceries. This service has been getting phased out, though. Larger locations may not have it anymore.

 

4. Your Bank’s Local Branch Office

Fax From Any Bank Branch

Like the local notary, your bank also sometimes has to fax things. Certified financial statements or legal documents related to your mortgage are just a few examples of the kinds of files banks fax regularly. So while you might think the fax is dead, it’s alive and well at your local branch office. So, can you send a fax at your bank? Searching “bank fax services near me” won’t likely yield anything. Typically, banks don’t advertise fax services.

But that doesn’t mean they don’t have them. Some banks will simply let you send a fax or two for free if you stop by the branch and ask nicely. Others may charge your account for the service. Local credit unions quietly offer this service a bit more often since they tend to provide extra services for their members.

 

5. Travel Service Providers

Travel service providers also tend to have faxing services. It’s one of the last places you’d expect, but it’s actually extremely smart on their end. When you’re on the road, and you get hit with an unexpected fax, you need somewhere to send it. And you’re not going to take a long detour off the highway if you can avoid it. Enter mobile rest stops and travel services as a perfect solution.

These fax services were designed for the road warriors: Truckers, Van-lifers, traveling businessmen, and families on those long road trips. But if you need to send a fax in a pinch and you’re in the middle of nowhere, these might just be your best bet.

 

Pilot Flying J

Fax From Pilot Flying J

Pilot and Flying J are two brands of rest stops operated by the same company. They provide your usual truck stop fare: cheap food, gas pumps, and amenities for truckers. But they also have a nifty trick up their sleeve. You can send faxes from over 350 Pilot or Flying J locations across America. The service is provided by a self-service kiosk called TRANSFLO OnDemand.

These kiosks let you scan documents and email them or print from email. You can also scan a document and fax it to anywhere in the US. They even have a mobile app called TRANSFLO Mobile+. The app allows you to quickly scan any document and fax it right away. While these services are meant for truck companies, individuals can walk up to a kiosk and use them in a pinch.

 

AAA Auto Club
Fax From AAA Auto Club

Here’s another one you probably never thought about. If you’re a AAA member, you can actually get free faxing services if you go to any AAA office. There are a lot of AAA offices all throughout America. This service is more of a courtesy than anything else, but it’s certainly appreciated.

Your AAA membership also gives you discounts at the UPS Store, so you could cut your fax cost down a little bit if you show your card when you stop by.

 

Local Travel Agents
Fax From Local Travel Agents

Local travel agents are an especially useful resource if you need to fax something internationally. Odds are they’ve done it before. Similar to your local bank, faxing isn’t typically a service that travel agents advertise, but they’re probably able to do it for you if you ask nicely.

 

American Express

Fax From American Express Concierge Service

American Express cardholders, especially those with premium concierge service, can request faxing services. Amex has a sort of unspoken rule about doing whatever the customer needs. Platinum cardholders can ask for just about anything, and the concierge will take care of it. So you could ask them to help you out.

It’s unclear how reliable this method is, though. Not every cardholder is eligible for full concierge service, and they could tack on a fee to your bill that might be higher than other options on our list.

 

Hotel Concierges

Fax from a Hotel Lobby

Speaking of concierge service, local hotels often have faxing services available. However, these are probably the most expensive places to send a fax. Hotels are notorious for overcharging for simple services like this, so it’s probably not the best route. But if you’re on a business trip and can expense your whole trip, it might be the fastest option.

Some hotels may have a business center with a pay-per-use fax machine that could be cheaper than going up to the front desk. Ask if there’s a self-service machine first. You may not be able to use the service as a walk-in customer either, so keep that in mind.

 

6. Online Faxing

Put down your phone and stop searching for “faxing services near me” because you don’t even need to get off the couch to send a fax anymore! That’s right; there’s a way to send a fax over the internet instead of heading out to your local fax machine. Now, there are two ways that this can work. One method is a “virtual fax” or “e-fax,” which goes directly to email and is not printed from a fax machine.

The other way is to get a virtual fax number that can send faxes to actual fax machines. These virtual numbers are connected to the telephone grid, so you can upload a document, specify the destination number, and your fax will arrive as if you’d sent it through a machine. Here are a couple of options to consider.

 

RINGCENTRAL FAX NUMBER

RingCentral provides a variety of communication services for individuals and business customers alike. Their main product is a VoIP number, a virtual phone number that you can use to make and receive unlimited calls in the United States. If you only need a fax number, you can get a fax plan separate from everything else, but the option to use your VoIP phone number for faxing is also available for $8 more per month as part of their Standard plan.

The fax-only option costs $10 per month and allows you to send up to 750 pages, making it an extremely affordable option for heavy faxxers. You can use RingCentral’s mobile or desktop apps to handle your faxing, and you can receive any fax to your email. Sent faxes can go to email or a machine; it’s up to you! RingCentral is our favorite for a reason.
Test Drive Our #1 Recommended Choice and Fax Free for 30 Days!

 

EFax

Fax with Efax Online Fax Service

EFax is probably one of the most popular online faxing services around. However, it’s not the most economical option. EFax mostly focuses on virtual faxes, but does include the option to send faxes to a machine. It costs $16.95 a month to use EFax with a maximum of 150 pages. While that’s certainly cheaper than heading down to FedEx if you’re sending a large document, it’s not a large page count for such a pricey monthly membership.

Efax has done a great job of marketing itself as the best solution for online faxing services, but in reality, it’s a service that you can find from several other providers for less. If you suspect you’ll send a lot of faxes or have a need for a higher page count, you might want to consider another service. For one-off fax jobs, just go somewhere local.

 

How Can I Send a Fax?

This post was last updated on October 20th, 2021 at 09:44 pm

Although faxing may seem like a technology from the past, some organizations still prefer faxed documents to emailed ones. Many people don’t have access to a fax machine, but there are user-friendly services that allow you to send and receive faxes as email attachments using a Gmail account. These services solve the problem of how to send a fax without a fax machine.

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Free Fax Services

While some services will send faxes online for free, they offer limited service. Typically, you will only be able to send one fax per day, and since you won’t have your own fax number, you won’t be able to receive faxes.

It is also important to be aware of your privacy when it comes to sending faxes online. Many free online fax services do not have stringent security features. If you are faxing sensitive information, it might not be worth the risk of a third party gaining access to your data. Subscription fax services offer better protection for sensitive data.

Paid Online Fax Services

If you need to send a fax, subscribing to an online fax provider will give you the best service. It can also save you money in the long run. Purchasing a fax machine or modem and connecting it to a phone line can be a substantial investment.

Sending faxes through your Gmail account is a cheaper and more efficient option. Online services have the additional advantage of allowing you to fax from any device, anywhere with an internet connection.

Extra Security

A subscription to a paid fax service like RingCentral costs a modest amount of money, but it provides better service than you could get from a free fax sender. RingCentral sends faxes over an encrypted connection that will keep your data safe from outsiders.

With online faxing, you get what you pay for. If your faxes contain sensitive information, such as medical or financial documents, the extra security features are worth the cost.

More Features

In addition to security, there are other reasons to choose a paid fax service. For example, RingCentral can support multiple users on different fax lines. It can also integrate with your data on other platforms, including Google Drive, Outlook, and Dropbox. These extra features are especially useful for people who fax frequently.

If you only need to fax only occasionally, a paid fax service may still be worth checking out. RingCentral currently offers a 30-day free trial, so there is no reason not to try it out. Even if you are not sure about paying money for a fax service, it is worth seeing what services a paid fax service can offer. You can always cancel if you’re sure you won’t use it.

Do I Need a Fax Number?

If you want to receive faxes in addition to sending them, you will need to set up your own online fax number to direct your faxes into your email inbox. It is easy to make a fax number for your Gmail account using an online fax provider. RingCentral gives you the option to create either a local or a toll-free fax number.

However, if you only need to send faxes, you don’t need to create your own fax number. You will only need the fax number of the organization you are sending your fax to.

How to Send a Fax Using Gmail

To send a fax online using an online fax service, just:

  1. Log into Gmail and compose your email like you normally would
  2. Type in the destination fax number and extension in the recipient line
  3. Type the message of your fax in the subject line
  4. Add your fax and any attachments to the body of the email
  5. Click send

That is all there is to learn about how to send a fax in the modern digital age! It’s easy, convenient, and doesn’t require a fax machine.

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Can I Fax Myself?

This post was last updated on November 4th, 2021 at 03:34 pm

So you want to send a fax to yourself. Sounds fun! To get started, we need to make an assumption: you have a fax machine that you want to fax to. It could be across the room, across the house, or across the country. Now that we have that end covered, we need a way to fax it to that machine. Solution: Learn how to send a fax from Gmail.

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How to Send a Fax From Gmail to Myself

Yes, you are going to send your fax from Gmail. There’s no need to buy another fax machine or a separate landline. No need for an all-in-one printer/copier/scanner/fax machine. Even if your document is paper right now, you are going to literally turn it into a digital document, attach it as a file, and email it to your fax machine. 

Step One: Got Gmail?

Since this is about faxing from Gmail, we’d like to assume you already have a Gmail account. But you know the rule about assuming. We’re partial to Gmail because it’s such a powerful email tool. You get a massive storage allotment, and it’s integrated with some incredibly powerful (yet simple) productivity tools. It also integrates beautifully with a number of online fax services. If you don’t already have a Gmail account, go grab one now. 

Step Two: Online Fax Service

This is where we add the special sauce in teaching you how to send a fax from Gmail. An internet fax service translates between your email and the recipient’s fax machine. In this case, that’s your fax machine. You are literally going to email your fax from Gmail to your fax machine. If your fax number is 1-234-567-8910 (including country and area codes), you are going to fax 12345678910@rcfax.com.

The RingCentral 30-Day Free Trial

That @rcfax.com email domain is from RingCentral. We use them as a fax service example because they are, by far, the easiest to use. They even give you a 30-day free trial to send and receive up to 1,500 pages of faxes. No contract, no obligations, no strings: just 30 days to give it a whirl.

Step Three: Digitize that Doc

Since you are basically emailing your fax, you will need to attach the document to your email. If it’s already on your computer, great. If it is paper, you will need to scan it. Don’t have a scanner? No problem, there’s an app for that. Dropbox and iCloud have it built right in. There are also numerous picture-to-pdf standalone apps.

Step Four: Send It

Here’s a bonus: Since we’re already talking about using your smartphone as a camera, we might mention that faxing yourself from email works from your phone too. Remember, your fax number just became an email address. You can Gmail from your phone, and this is the same process: address an email with your fax number @rcfax.com, attach your digitized document, and send it. RingCentral will even convert the subject line into a cover sheet if you need one. 

Did Your Fax Machine Start Printing?

You have successfully faxed yourself! We’re not going to question why you wanted to, but we will celebrate with you discovering how an online fax service can simplify your life. You can even manage all of your faxes (sent and received) in your email account. No separate files are needed, and it comes with all the powerful functionality of Gmail. 

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How Do I Send a Fax with Google Voice?

This post was last updated on October 20th, 2021 at 09:52 pm

A “good news/bad news” technical detour: the bad news is, it is impossible to fax through your Google Voice account. The good news is that if you wanted to turn your Google voice number into a dedicated fax line, you can transfer it to a dedicated fax service (including the one we discuss below). This is known as “porting” your number, but it would cancel your Google Voice account and make the number fax-only (no voice calls or voicemail). The even better news is that it’s far easier to get a Gmail fax number, which takes just 15 minutes to set up.

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What Is a Gmail Fax Number?

It might seem illogical that you can’t send/receive faxes on your Google Voice number, but you can via your Gmail. Though it works great for phone calls, there are many restrictions on Google Voice. Besides faxing, many online services (like banks) will not let you use it as a backup if you forget your password.

However, online fax services can integrate seamlessly with your Gmail account. In practice, it feels exactly like you are emailing the recipient’s fax machine. Let’s say you wanted to fax the White House at 1-202-456-2461. In Gmail, you would start an email and address it to 12024562461@rcfax.com. The first part of the address is the full phone number, including country and area codes. The second part is the fax service’s address.

What Is an Online Fax Service?

An online fax service handles the phone-line work of sending and receiving your fax. It simplifies your life by sending the faxes back and forth to you as Gmail. RingCentral is one of our favorite fax services for its sheer simplicity. All you really have to do is send and receive email with your recipient’s fax number. RingCentral handles the rest. Your recipient will never know you don’t have a fax machine.

30-Day Free Trial

RingCentral is a monthly subscription service, but they provide a no-obligation 30-day free trial so you can test it out. You can fax up to 1,500 pages during that free trial, which is a great way to send a fax for free if you really only have one to send.

Scan Your Documents

To fax a document with your Gmail fax number, you attach the document just like you would any other email. This means your document has to be in a common digital format, like a PDF file. If it’s currently paper, you need to scan it.

Works on Your Smartphone

Speaking of smartphones, because RingCentral is so well integrated with Gmail, you can use it directly from your smartphone. So, not only does it make faxes as easy to send and receive as emails, you can do so anywhere and anytime your phone is with you. Because your faxes are stored as emails, you can manage your faxes (sent and received) with the same search and sorting tools built into Gmail.

Bottom Line: Send/Recieve Faxes With Gmail

That’s the great news: You can send and receive faxes from your Gmail account just like they were emails. It’s like having a Gmail fax number. It’s so easy that it makes having a fax machine connected to a landline seem silly. And it may make you wish you could send and receive more faxes.

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How Can I Send a Fax From My Email for Free?

This post was last updated on February 9th, 2021 at 08:27 pm

Although advances in technology have made certain forms of communication obsolete, the fax remains popular. Thanks to services like Ring Central, a user can easily convert email to fax right from a google email address, making faxing messages and documents convenient and simple with no need for a dedicated fax line.

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Why the Fax Is Still Relevant

One reason people continue using the fax machine in the growing development of the fax industry itself. Services like Ring Central allow people to send and receive faxes in the form of PDF documents, making faxing more convenient and efficient.

In certain countries, such as Japan, the fax machine is still a common method of communication, where it is used both for business purposes and to provide warning advisories to surrounding governments. Each February in the United States, the fax machine gains a sizeable amount of attention during college football’s National Signing Day. High school recruits are required to send their scholarship commitments and agreements via fax. The fax also continues to be a popular form of communication for sending tax documents for business purposes or for sending written approval from doctors for medical procedures.

An Evolving Industry

As long as businesses, academic institutions, and medical facilities require faxes, this method of communication is will not disappear. There will always be consumers and customers who rely upon this medium for some form of communication.

This holds especially true as the internet fax industry continues to evolve in efficiency and convenience. Although faxing in its original form continues to change, circumstances will still exist that ensure the industry will survive. This is especially true with the innovation of services such as Ring Central, which allow users to send or receive faxes directly from a Gmail account, bypassing the need for a fax machine or dedicated fax line.

How Can I Send a Fax From My Email for Free?

With only a few simple steps, you can easily email to fax from your computer, smartphone, or laptop. To begin, log in to your existing Gmail account or sign up for a free account at Gmail.com. Next, choose RingCentral as your online fax service. We will provide you with a dedicated fax number to link to your Gmail account.

Once you are in your Gmail account and ready to send a fax, follow these simple steps:

  1. Open your Gmail account and click on the “Compose” button to begin an email
  2. Enter the recipient’s fax number followed by @rcfax.com in the “To” field
  3. Attach the document you wish to fax from Gmail
  4. Send your email, and the fax transmission will begin.

You may use the body of your email to write an optional cover sheet and use the subject line of the email as a brief summary note.

Ring Central Makes Email to Fax Simple

Besides providing a dedicated fax number or toll-free local number, Ring Central allows you to fax from a variety of files using your computer, tablet, or smartphone and your internet connection with no need to print. Faxes transmit securely over an encrypted internet connection. The advance functions available also allow you to fax to groups, block faxes without caller ID, and receive notifications of all fax activity. Also, phone service is never interrupted when using Ring Central from your smartphone.

Using a service like Ring Central allows your business communications to remain flexible without requiring a fax machine or a dedicated fax line.

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How Can I Receive a Fax to My Email?

This post was last updated on November 4th, 2021 at 03:31 pm

You successfully cut the cord. With Netflix and YouTube, you don’t need cable. Your smartphone handles all your communications, so you nixed the landline. That’s a couple of hundred dollars saved per month. But the pandemic chaos has you on extended work from home schedule. No problem: until you realize your job requires receiving faxes. Now you’re exploring options and wondering if you can email to fax with Gmail or get faxes to your inbox.

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Can I Email to Fax With Gmail?

Gmail does not have a built-in ability to send or receive faxes. This is weird, considering it has seemingly every other online technology built in. However, there are a number of fax services that can add this functionality to Gmail.

To explain how an email to Gmail fax service works, we’re going to use our favorite provider as an example. We like RingCentral because they make the Gmail faxing process so easy that you’ll quietly laugh to yourself whenever you hear about someone actually using a fax machine. When you sign up with RingCentral, fax numbers become email addresses.

Fax Numbers Become Email Addresses?

You read that right: fax numbers become email addresses. Suppose you need to fax the White House at 1-202-456-2461. In this case, you would just address your Gmail to 12024562461@rcfax.com. You put the full fax number (including country code and area code, but without any dashes) to the @rcfax.com suffix (RC = RingCentral). When you email your fax, RingCentral’s system instantly converts it to a traditional fax and sends it to the recipient at their fax number.

What About Receiving a Fax?

When you sign up for RingCentral, you get to choose your very own local fax number. You could even put it on your web site and business cards. Whenever someone faxes you at this number, it delivers the fax to RingCentral’s system, which converts it to an email for you. Suppose the White House liked what you said and faxed you back. You would receive their fax as an email from 12024562461@rcfax.com. It stays tidy and easy-to-find in your Gmail inbox.

How Do I Get the Document in Gmail?

Once you have your RingCentral fax subscription, you treat faxes just like emails. Any documents you want to fax, you just attach to your email. Any you’ve received arrive as email attachments. You can even use your email’s subject line as a cover page.

What If My Document Is Paper?

Just as with regular email, you will have to scan your document if all you have is a hard copy. However, if you don’t have a scanner, you can easily turn your smartphone into one. Both iCloud and Dropbox have excellent scanner functions built right in. You just take a picture of the document (one page at a time), and it gets converted to a PDF file. There are also standalone scanner apps available for both iPhone and Android.

Worth the Free Trial

Besides the sheer simplicity, one of the things we dig about RingCentral is you can try it free for 30 days without strings or limitations. Their basic plan lets you send or receive 1,500 pages worth of faxes per month. It also includes your own local fax number. Even if you just need to receive one fax, the signup is so easy that it’s worth just doing the free trial. But your email to fax Gmail account might just become one of the most valuable tools in your work-from-home arsenal.

No Fax Machine, No Landline, No Problem

Now that you’ve mastered how to send a fax via Gmail, your work-from-home life is complete. No new equipment to buy. No pesky landline to have re-installed. Your cord remains cut. Bonus: You’ve gained a valuable new tool that lets you share documents the way others want to send/receive them, but totally within your existing Gmail ecosystem.  

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Can I Send a Fax Using Gmail?

This post was last updated on November 4th, 2021 at 03:32 pm

Suddenly having to send a fax (and it’s always “suddenly”) is like traveling back in time. You went through every option under Isn’t there some other way to send this document? with that lovely bureaucrat on the phone. But, no, it has to be a fax, and you have no fax machine. Then you wonder, can I figure out how to send a fax from Gmail?

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How to Send a Fax From Gmail

It might surprise you to know that faxing via the Internet has existed since the 1990s. However, it was complicated, and only the true nerds knew how to get it done. These days, learning how to send a fax from Gmail is almost as simple as sending an email.

A Few Things You’ll Need

A Gmail Account

If you don’t already have a Gmail account, sign up at gmail.com. It’s free.

An Easy-to-Use Fax Service

Gmail itself does not have fax capabilities. However, there are several services that add fax functionality through your existing Gmail account. Due to its ease of use, our favorite service is RingCentral. You get a 30-day free trial that allows you to fax up to 1,500 pages through your Gmail account. You also get a personal, local (to you) fax number so that others can fax directly to your Gmail account. You get to fax/receive entirely through Gmail, but to those on the other end, it’s no different than using a fax machine.

RingCentral is a subscription service that provides a whole suite of virtual office tools for $17.99/month. This includes a dedicated fax number, 1,500 pages of fax/month, integration with major cloud services (including Dropbox, Google Drive, and Microsoft Outlook), and 24/7 live telephone support. If you’re not thrilled with RingCentral, there are other options, however. Consider eFax or Nextiva, to name just a few others. Just make sure you’re getting a secure service and one that won’t plaster ads all over your recipient’s end document. 

How to Do It

Scan Your Document

You are going to attach your document to a Gmail, so it must be in a digital format. If it’s not, you need to scan it. If you don’t have a scanner, there are scanning apps that turn your smartphone camera into a scanner. Dropbox has one built right in. You literally just take a picture of a document with your phone, and the app turns the document into a flawless PDF file. The original PDF giant, Adobe, offers an app, but there are other choices as well.

Assuming you signed up for your RingCentral 30-day free trial (with your email address, of course), you now simply compose a new email in Gmail, attach your scanned documents, and address your fax. 

Address the Email Fax

The “to” address on your Gmail is your recipient’s fax number (including country and area code) followed by @rcfax.com. So the address looks like ###########@rcfax.com, but with the recipient’s fax number instead of the # signs. Anything you write in the subject line of your email becomes the fax cover sheet. If you leave the subject line blank, no cover sheet is delivered.

Faxing From Gmail Is That Easy!

Not only did you learn how to send a fax from Gmail, but it’s so incredibly easy that you will be Gmailing (and receiving) all future faxes this way. The 1990s-throwback bureaucrat you’re dealing with will stand at their fax machine never knowing you essentially just emailed them. Nice job!

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How to Fax From Gmail (No Machine Needed, No Fax Line Either)

This post was last updated on November 4th, 2021 at 03:35 pm

Learning how to fax from Gmail is easy and useful, especially as some organizations don’t accept documents via email. Unfortunately, your smartphone or email alone doesn’t provide you with the tools necessary to send a fax, and you will need to utilize a third party service. The good news is: that’s not tough!

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Reasons to Learn How to Fax From Gmail

  • No need to go out of the house to fax from a business
  • Don’t need to invest in an expensive fax machine for rare use
  • Enjoy faster, more secure communication
  • Keep track of documents sent and received more conveniently 
  • Save time and money
  • Send faxes on the go
  • Enjoy peace of mind about the security of your personal information and documents

To enjoy all these benefits, you need to find a reliable third party with the servers needed to interface with a telephone network and complete the fax. 

How to Fax From Gmail

1. Find and Select a Web-Based Fax Company

You’ll want to find a dependable fax company with the server power needed to handle your outgoing and incoming faxes. Make sure that the company you use protects your information and has a reliable server.

Companies like RingCentral keep your information security at the forefront and are able to support users with multiple fax lines. If you are interested in faxing on the go, they also have a mobile app for you to download. This makes faxing for personal or business use slick and easy.

2. Get Set-Up

Once you select the reliable online fax company that you prefer, you can proceed to link your Gmail account with the software. However, unless you pay a small fee, you will only be able to send a limited amount of faxes for free, and you won’t be able to receive any faxes. There are free services out there, but they severely limit the number of faxes you can send (or the number of pages) and often add advertisements to your recipients’ faxes. 

For that reason, we recommend choosing a paid service. Some, like RingCentral, offer a free 30-day trial, so you can send a few faxes free and then cancel. If your faxing needs go beyond the next 30 days, there are plenty of affordable plans to choose from. Once you select your payment plan from the fax software company, you are ready to send and receive as many faxes as you’d like! Additionally, you can have peace of mind that the software you have chosen is protecting your information and providing reliable service to fit your needs.

3. Create the Fax

Click “compose” in your Gmail account and create a new email that you would like to have sent via fax. Add the fax number in the “to” tab that was provided to you by the web-based fax company. The address you are sending your email fax to will likely consist of the fax number before the “@” sign followed by the domain name of the web-based fax company you have chosen to use.

Your subject line will serve as the cover page of your fax document. The body of the email serves as part of the fax after the cover page as well, in addition to any attached documents you’d like to send. 

4. Send the Email Fax

Once you hit “send”, the email will send as a fax to the desired location that was selected in the web-based fax company. You can have peace of mind knowing that your fax will be delivered promptly to its location in the form of a fax. It really is that simple and secure!

Learning how to fax from Gmail is simple when you utilize a fax provider that integrates with your current email address seamlessly. Protect your information and use software that you can trust.

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How to Fax From Gmail Quickly and Cheaply: It’s Incredibly Easy

This post was last updated on November 4th, 2021 at 03:37 pm

Working electronically is the new way, and there are devices and apps of all kinds that make it possible to do nearly anything you can imagine. From social chats to schooling, everything is digital, but nowhere can this change be seen more easily than in the working world. Faxing continues to be something the prepared individual must be ready to do, and now, with online faxing, it’s incredibly quick, cheap, and easy to learn how to fax from Gmail.

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How to Fax From Gmail

In the past, we bought cumbersome machines and then connected them via special cables (or installed a dedicated line) so our dial-up modem could connect us. The world of digital technology has tackled this issue too, and new innovations allow online fax services to do the heavy lifting that used to require dedicated lines, numbers, and dial-up modems.

If you have Gmail, all you need is an online fax number and you can be sending and receiving that essential fax in minutes. You’ll need an online fax service to give you a number, but once you pick one, it’s only a few short steps to your first use.

Pick a Service Provider

First, consider the options of online fax service providers and pick one that best matches your needs. Top provider RingCentral has all the bells and whistles in offerings (particularly noting their innovative mobile app). However, their biggest draw is a diversity of pricing packages, giving you plenty of flexibility in choice. Their 30-day free trial is a great way to start. Then upgrade to a package if needed.

MyFax, eFax, and RapidFax are just a few other providers. You’ll have to give it a look to choose the best option for you. However, an easy starting trial is one of the best ways to jump in.

We do recommend a reputable provider, as faxes are still used by many companies and legal firms that want to ensure the security and safety of private information. You don’t want to just give your information to anyone, so partner with a provider you can trust.

Register, Connect and Send

Once you pick an online service provider, register to get your number (pick local or toll-free, etc.). Link it to your Gmail, then compose your first fax. The fax number goes in the space where an email address usually would. You write whatever text you’d like, as that will be the cover page. Then you simply attach documents of your choice and send it. Your document will be transmitted like a fax to your receiver.

Features of Gmail Faxing

The steps to getting started are straightforward. The service providers also offer free limited or trial options, with pretty inexpensive monthly packages full of extras for added value (storing electronic signatures, cloud compatibility, on the go storage and access, etc.)

With technology stepping in to turn the traditionally cumbersome process of faxing into a breeze, it simple to keep this avenue open for when you might need it. All the downsides of cost and hassle eliminated, you can keep ready to communicate openly with global businesses, historical institutions, and government organizations that still prefer this secure method of data transmission.

Online innovations mean you can be sending and receiving faxes quickly, easily, and cheaply before you finish reading another blog on the subject. It really is that stress-free of a process. If you need to be ready to fax, why not start today?

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Stuck at Home With No Fax Machine? Fax From a Computer Instead

This post was last updated on February 5th, 2021 at 08:05 pm

Not everybody relies on email for sending and receiving documents. They instead turn to fax, and to be ready, you need a way to efficiently communicate with these people/entities. No fax machine? No problem. RingCentral and other online service providers have you covered by allowing you to fax from a computer instead.

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How to Fax from a Computer

It’s easier than it may sound, especially when you realize such technology eliminates the need for an oversized, clunky fax machine that must also be connected to a phone line.

Start by selecting a web-based service provider that serves as the gateway between you and the fax recipient. Keep in mind that faxing from a computer requires Internet access. A service provider then facilitates the transmission of your digital document to an actual fax machine. In other words, they handle the annoying work.

Process Steps

After you’ve chosen a provider, you must then scan the document to be faxed so it’s in electronic format. If the file already exists on your computer, you can skip this step altogether.

Next, log in to your Gmail account. That’s right – with the right service provider, you can send a fax simply and effectively from your email. Your service provider handles the conversion of the document to simplify the process on your end.

From Gmail

Inside Gmail, compose a new email just as you normally would. For purposes of a fax, you might think of your email message as the “cover page.” Once that’s taken care of, attach the document(s) like an ordinary email attachment.

In the “to” field, where a recipient’s email address would typically go, enter the fax number followed by your service provider’s extension, which they will give to you. With that in place, type the subject – again, just like an email – and hit send. From your perspective, you are essentially sending an email. The difference is that rather than using a traditional email address, you use a fax number. It couldn’t be simpler.

Benefits of Google Fax

By sending a fax through Gmail, you’re using Google Fax. We recommend this for a few reasons – namely, because it’s an easy process, as outlined above. Additionally, you need nothing more than a Gmail account (which you probably already have) and a service provider.

Google Fax also allows you to truly communicate from home by simply using your computer. Never has this option been more important than now, when so many people work from a home-based office but don’t necessarily have the equipment a traditional office has. Meaning, you can still get your work done without buying a fax machine – and installing a phone line – or rushing to a commercial spot where you must pay to use a fax.

Less Time, Better Organization

Sending a fax from a computer also means you no longer need to stand beside a machine and wait for documents to slowly go through. Instead, you can continue with other tasks while your service provider does the work.

Equally important, you can organize your faxes in a file folder within Gmail, on your desktop, on a flash drive – whatever works most conveniently for you. Say good-bye to clunky hard copies stuffed in desk corners, wayward folders, and file drawers.

When You Need to Receive

Using your computer to fax isn’t limited just to sending – you can also receive them, thanks to behind-the-scenes work of your service provider. They’ll arrive in your Gmail inbox for fast, easy retrieval. And when you’re not at the computer, you can still send and receive faxes on your smartphone or tablet.

Faxing is easier than ever. Don’t get bogged down by thinking you need an actual fax machine to handle business. To learn more about how to use your Gmail account to send a fax, visit Gmailfax!

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