This post was last updated on November 4th, 2021 at 04:15 pm
In the 21st century, the number of devices and accessories you need to run a business grows every day. Yet when you need to send a fax from email, simplicity is paramount. The good news is you can send a fax via your email!
How to Send a Fax From Email
1. Choose a Company
Your first step is to find an online fax provider who can give you a number and securely send your fax. There are free providers out there, but they aren’t secure and often severely limit what you can send. We recommend using RingCentral’s 30-day free trial as a way to send anything you need for free. If you like the service, you can simply keep your account. Other good providers to consider include aFax, eFax, and RapidFAX.
2. Compose and Address
To send a fax from email, use the “Compose” or “Write Mail” function on your email interface. Here, you simply compose the message you wish to transmit and type the fax number of the recipient you wish to contact in the “To” portion of the new message followed by the suffix provided by any of the reputable online fax providers, like RingCentral or RapidFAX.
3. Double-Check Before You Send
Because your intended recipient will not see your correspondence as an email, you must include the subject line of your message in the body of the email if you want your recipient to be aware of the topic in that way.
In addition to a proofread and a couple edits for the process, check your attachments to make sure you have ten or fewer attachments. That’s the maximum allowed based on available bandwidth.
If you have transcribed the correct fax number and included a workable number of files, all you have to do is hit send. It’s really that easy. The individual or business you have contacted will receive your message with the body of the email serving as the cover letter, while any relevant attachments will be included thereafter as the actual “body” of the fax.
FAQs About Fax via Email
Should I Pay for Service?
As we mentioned earlier, there are free services, but they limit your faxes and even add advertisements to your what your recipient gets. There are also serious questions about security.
With a subscription through RingCentral or a similar paid online fax service, you can do more than just send faxes using your PC or laptop. You can send and receive fax messages from any device on which you are able to log-in to your account, eliminating the need for a fax machine at all, and do it securely and without limitations on the number of faxes you can send.
What Will My Fax Number Be?
It’s up to you. Some business owners and individuals prefer a number with a local area code to demonstrate their commitment to their communities. Others prefer a toll free number, which projects a nationwide sense of relevance and confidence.
If you choose, you can even add fax numbers to your account at minimal expense. When you go to send a fax via email, you will be given the option to use any of the numbers associated with your account.
What Equipment Do I Need?
You don’t need any special equipment to send faxes with your email. All you need is a device to log on to your account and a reliable internet connection. If you want to attach specific files to your fax, you will need to use a computer on which you have permission to access those files. That’s it!