How Can I Send a Fax From Email?

This post was last updated on November 4th, 2021 at 04:15 pm

In the 21st century, the number of devices and accessories you need to run a business grows every day. Yet when you need to send a fax from email, simplicity is paramount. The good news is you can send a fax via your email!

Test Drive Our #1 Recommended Choice and Fax Free for 30 Days!

How to Send a Fax From Email

1. Choose a Company

Your first step is to find an online fax provider who can give you a number and securely send your fax. There are free providers out there, but they aren’t secure and often severely limit what you can send. We recommend using RingCentral’s 30-day free trial as a way to send anything you need for free. If you like the service, you can simply keep your account. Other good providers to consider include aFax, eFax, and RapidFAX.

2. Compose and Address

To send a fax from email, use the “Compose” or “Write Mail” function on your email interface. Here, you simply compose the message you wish to transmit and type the fax number of the recipient you wish to contact in the “To” portion of the new message followed by the suffix provided by any of the reputable online fax providers, like RingCentral or RapidFAX.

3. Double-Check Before You Send

Because your intended recipient will not see your correspondence as an email, you must include the subject line of your message in the body of the email if you want your recipient to be aware of the topic in that way.

In addition to a proofread and a couple edits for the process, check your attachments to make sure you have ten or fewer attachments. That’s the maximum allowed based on available bandwidth.

3. Send!

If you have transcribed the correct fax number and included a workable number of files, all you have to do is hit send. It’s really that easy. The individual or business you have contacted will receive your message with the body of the email serving as the cover letter, while any relevant attachments will be included thereafter as the actual “body” of the fax.

FAQs About Fax via Email

Should I Pay for Service?

As we mentioned earlier, there are free services, but they limit your faxes and even add advertisements to your what your recipient gets. There are also serious questions about security.

With a subscription through RingCentral or a similar paid online fax service, you can do more than just send faxes using your PC or laptop. You can send and receive fax messages from any device on which you are able to log-in to your account, eliminating the need for a fax machine at all, and do it securely and without limitations on the number of faxes you can send.

What Will My Fax Number Be?

It’s up to you. Some business owners and individuals prefer a number with a local area code to demonstrate their commitment to their communities. Others prefer a toll free number, which projects a nationwide sense of relevance and confidence.

If you choose, you can even add fax numbers to your account at minimal expense. When you go to send a fax via email, you will be given the option to use any of the numbers associated with your account.

What Equipment Do I Need?

You don’t need any special equipment to send faxes with your email. All you need is a device to log on to your account and a reliable internet connection. If you want to attach specific files to your fax, you will need to use a computer on which you have permission to access those files. That’s it!

Test Drive Our #1 Recommended Choice and Fax Free for 30 Days! 

What Is the Best Free Fax Service?

This post was last updated on November 4th, 2021 at 04:16 pm

Is there anything more frustrating than trying to take care of important business only to learn they require you to send information by fax? At one time, the fax machine was a well-loved and efficient tool for long-distance communication. Today, being told you need to use one can feel like you’re living in the stone age. Not to mention, it can be expensive. Fortunately, there are several free fax services out there, meaning you can even send a fax from Gmail directly these days.

Test Drive Our #1 Recommended Choice and Fax Free for 30 Days!

Send a Fax From Gmail: Why We Love RingCentral


The cost is more than reasonable. For as little as $16.95 a month, you can send or receive up to 150 faxes in a 30 day period. If that still isn’t enough, a few dollars more will bump you up into a Pro Membership, which gives you unlimited access to this online faxing service.

This means you can send a fax from your email account at any time and as often as you want. For less than $20, this service is actually cheaper than maintaining a faxing landline to your office.

Ease of Use

Using this service is simple. In fact, many find it to be much more efficient than using an actual facsimile machine. To send a fax from your Gmail account, you simply need to choose a fax number from RingCentral, set up service, and upload the document. 

Enter the destination fax number, click a button, and you’re done! As a bonus, your fax number through RingCentral will never change. You can put it on your business cards and use it over and over again. You can also use this service from anywhere on earth, so long as you have an internet connection, and with any device. It doesn’t get more convenient than sending a fax on your mobile phone!


Sending a fax from your Gmail account is much faster than sending one the old fashioned way. Most of the time, a fax through RingCentral arrives in under two minutes. You also will receive confirmation once your fax is received to let you know that everything went through correctly. No more turning around and heading back to the print shop when you find out things never made it to the other end!

Bonus Features

With awesome features like mobile faxing, cloud storage, e-signatures, and even fax scheduling, there are very few reasons why you shouldn’t sign up right now. You can streamline your business and take care of multiple daily tasks with the use of one simple service- and all for a great price!

Receive or Send a Fax from Gmail

Let’s face it- a lot of us use Gmail for just about everything these days. Whether you’re keeping track of important dates in your calendar or maintaining a spreadsheet in Google Sheets, your Gmail account is as much a necessity as your phone number. By linking your account to online fax services like those from RingCentral, you can set up your own fax number that will not only enable you to send a fax when you need to but also receive them straight into your e-mail inbox. What could be more convenient than that?

Are you ready to get started? The first step in setting up the easiest and best online fax service out there is to establish your own e-fax number. To send a fax from Gmail, head on over to RingCentral and sign up. 

Test Drive Our #1 Recommended Choice and Fax Free for 30 Days!

Can You Fax a PDF File from Your Computer?

This post was last updated on November 4th, 2021 at 04:16 pm

As digital services become more common, the fax machine often seems outdated; however, many organizations and individuals still use fax as a part of their essential business operations. Fortunately, companies like RingCentral help people across the country to meet their needs, such as sending a fax from Gmail by integrating newer and older technology.

Test Drive Our #1 Recommended Choice and Fax Free for 30 Days!

Sending a Fax From Gmail in 4 Simple Steps

There are a few different strategies for successfully sending a fax using Gmail. One of the simplest and most commonly used tactics is to convert a file saved in one of Google’s products to a PDF and subsequently send the PDF as a fax. This process is fairly straightforward, although it can be frustrating if you lack the appropriate tools.

1. Download the File You Need

Naturally, the first thing you need to do is find the appropriate file within your Gmail account or other Google platform, such as Google Docs and Google Drive, and make sure the file is in a format you can work with. If you don’t wish to change the format of the file, you simply need to download the file as a PDF if you want to ensure the recipient is not given permission to alter the original document in any way. It will save automatically in your Google Drive.

Depending on which type of PC or laptop you use, your computer may only allow you to “print” the relevant document. If this is the case, your computer will typically allow you to “print” to your downloaded files, which will work just fine in coordination with RingCentral.

2. Open the RingCentral App

Once you have the file you need, you can open the RingCentral app or log-in to your account online. From here you can use the “Send Fax” function to pull up a screen in which you will prompted to begin entering the information you need to send your fax. Fortunately for RingCentral users, you can use your fax service on whichever mobile device or personal computer you are most comfortable with.

3. Enter the Relevant Fax Number

When you have the “Send Fax” page up on your computer or your mobile device, you can enter the fax number of the recipient in the clearly labeled portion for that purpose. Your fax number will be included in the message in case the recipient needs to send you a fax in reply to the original message.

If you don’t already have a RingCentral account, you can choose a fax number affiliated with your personal phone number or the contact number for your business, including a toll-free prefix.

4. Use the Add File Function to Include the Documents You Need to Send

With all of the relevant information included in the message, all you need to do is use the “Add File” function. This option will give you the opportunity to scroll through the files you have saved in Google’s products on your device or in the cloud. Be sure to select the file in the format in which you want to send it.

If you are even mildly familiar with the functionality of Google products, sending a fax from Gmail is fairly simple. The most common obstacle in this process is the lack of an affordable and reliable Google-friendly fax service. This is exactly the service offered by RingCentral, and, if you open an account with RingCentral, you are eligible to test-drive the #1 recommended choice and fax free for a month.

Test Drive Our #1 Recommended Choice and Fax Free for 30 Days!

Stay at Home: Use Your Email to Fax Instead

This post was last updated on November 4th, 2021 at 04:18 pm

We’ve all become used to sending and receiving information instantly. Yet certain leftovers from previous tech eras are still with us and remain necessary to this day. Probably the most awkward example is the faxed document. Do you still have a fax machine? Didn’t think so. Gmail Fax can help you eliminate the problem by connecting you to email to fax services that will let you send and receive faxes straight from your Gmail account.

Test Drive Our #1 Recommended Choice and Fax Free for 30 Days!

Why Do We Still Need Faxes?

In its modern incarnation, the fax machine has been with us for more than a half-century. That’s a long time to build up an established standard, which is what faxes have become. Documents for government, academic institutions, banks, healthcare providers, and other entities all require faxes under certain situations. This, of course, means the time may come when you must either get a fax machine or else pay to fax somewhere. An online fax service solves this problem.

What Do I Need to Have?

All you really need in order to send and receive faxes is an email account and an online phone number. Together, these become your fax machine. The first part is easy, with Gmail being the most popular email option. There are 1.5 billion Gmail accounts in use today.

The second part is easy too. You simply use a cloud-based online fax service that provides you a with phone number. This number becomes your “fax machine,” letting you send a fax straight from Gmail and also receive incoming faxes as email attachments.

Which Email to Fax Plan Should I Go With?

There are numerous services available to let you send and receive faxes. They offer a variety of plans with different features and pricing. Some will even let you send a few pages for free, but you won’t be able to receive anything because they don’t give you a fax number. Other services insert advertisements on your faxes: probably not the impression you want to make.  

A fax is generally a serious document, often containing sensitive financial, legal, or medical information. For that reason, it’s best to focus on features like security, reliability, and flexibility from an online fax service. You’ll also want to know about scheduling and reporting options as well as support. These features make RingCentral our favorite online fax service.

How Does It Send?

The simplest solution is one that lets you send faxes directly from Gmail. Once you sign up for the service and have a Google fax number, the learning curve is approximately zero minutes. You simply compose a letter in Gmail and attach the document you want to fax. Then you enter the “address” of your recipient.

With virtual faxing, the recipient is a phone number instead of an email address. The number is followed by @yourfaxservice (whichever fax service you end up choosing). The subject line of your email serves the same function that a cover page would with a paper fax.

How Do I Receive a Fax?

Receiving faxes via email is just as easy. You simply give your fax “phone number” to the sender, and they send you a fax just as they would to another fax machine. The fax ends up in your Gmail inbox as an attachment.

Save Time, Money and Hassle

There’s no getting around the need for the occasional fax. Every fax sent from a public machine costs a few dollars – more than that if the document has many pages or is being sent internationally. The costs and wasted time have a way of adding up.

Start solving your problem by visiting us at Gmail Fax!

Test Drive Our #1 Recommended Choice and Fax Free for 30 Days!

How Can I Fax Without a Fax Machine?

This post was last updated on February 1st, 2021 at 06:47 pm

Even in a world of smartphones, certain documents can only be sent via fax. It can be a hassle to find a fax machine at times. But there’s a much easier option: faxing right from your Gmail account. With a service provider like RingCentral, you can send a fax from Gmail in just five minutes.

Test Drive Our #1 Recommended Choice and Fax Free for 30 Days!


How Do I Get Started?

To fax from Gmail, all you need is your Gmail account and an online fax number. If you don’t have a Gmail account yet, don’t worry — you can easily create one on the Gmail website.

To obtain an online fax number, you’ll need a web-based fax company for your account. It’s important to use a secure and reliable service like RingCentral, as your faxes may contain confidential or time-sensitive information. This company will manage your incoming and outgoing faxes for you through a secure server.

How Do I Send My Fax?

After getting squared away with a fax servicing company, the process is just like sending a typical email.

Addressing the Email

Where you would usually enter an email address, you’ll type in the address for the destination fax number with your fax company’s extension.

Your Subject Line

Your subject line contains the text that will be on the cover page of your fax. Make sure it’s on-topic and clear to your reader.

The Body of the Email

This is where you’ll type the text of your fax.


Gmail gives you the ability to add files as attachments to be sent along with the message of your fax.

Once you press send, your fax will be sent immediately.

Why Should I Fax from Gmail?

Faxing from Gmail is the best way to send a fax without a fax machine. Having a home fax machine requires a dedicated fax line, the price of which can range from $3 to $25 per month. You’ll also save money on the paper and ink needed for a fax machine by faxing 100 percent online.

In addition, faxing online means that you can fax from anywhere and multitask in the process. You’ll save time by faxing right from where you are rather than standing by a fax machine and waiting for your papers to go through.

Why Should I Pay for an Online Fax Service Provider?

A brief internet search shows that there are many free fax service providers out there. These options are, by and large, inferior to options such as RingCentral. Free services have drawbacks such as putting advertisements on your faxes or even potentially leaking the contents of your fax.

Ring Central stands out because it’s both more flexible and less expensive than its competitors. There are desktop apps for both Mac and PC, as well as compatibility with any mobile device. It’s also more convenient: most people already have and are familiar with their Gmail accounts, and you can quickly get one if you don’t.

RingCentral currently offers a 30 day free trial of their services. After your trial is over, there are various plan options to choose from based on the number of faxes you’ll be sending.

The service also offers a phone number and chat line where you can contact an experienced professional for support, and they’ll always respond to your question or concern within 24 hours.

Test Drive Our #1 Recommended Choice and Fax Free for 30 Days!

How Can I Send a Fax for Free?

This post was last updated on November 4th, 2021 at 04:20 pm

Most of us haven’t had to send or receive a fax in so long that we can’t remember if we still have a fax machine. A growing number of us don’t even have the landline to connect it to. Then we suddenly have to send one to the medical clinic, a law firm, or the realtor’s office. Fortunately, there’s a simple tool: send a fax through Gmail.

Test Drive Our #1 Recommended Choice and Fax Free for 30 Days! 

How Do You Send a Fax Through Gmail?

You could run down to the copy/print/shipping store, but that’s at least an hour round-trip when you include parking and waiting in line at the counter. Plus it’s at least $2 per page. So, you google “can I just send a fax through Gmail?”

There are a number of services that will allow you to send a fax through Gmail. We find ourselves constantly recommending RingCentral largely because they’re so easy to use. However, there are several other reasons to consider this particular online fax service:

  • Seamless Gmail integration
  • Works on Windows and macOS
  • Works on iPhone or Android phones
  • Confirmation reports and logs
  • Different plans that scale to your needs
  • Support 24/7
  • Free, no-obligation 30-day trial

What Is Seamless Gmail Integration?

It’s so easy, we can explain it by just giving you instructions:

Register for RingCentral With a Gmail Address

To use RingCentral’s Gmail fax system, you have to sign up for your RingPlus 30-day trial account using your Gmail address. This assumes you already have a Gmail account. If you don’t, you’ll need to create one. (They’re free.)

Create an Email and Attach Your Documents

From within your Gmail account, you create an email and documents just like you would any other email. If your documents are paper, you need to scan them. If you have a scanner, great. If you don’t have a scanner, there are apps for both iPhones and Android that turn your phone’s camera into a scanner.

Address Your “Fax” Gmail

In the Gmail “To” address box, you enter the recipient’s full fax number (including country and area code) followed by, just as if the fax number were an email address. It looks like, where the Xs are the recipient’s fax number. The subject line of your email becomes the cover page of your fax.

Send Your Gmail Fax

Once you’ve attached the documents you want to be faxed and addressed, you send it just like you would any other Gmail. The recipient will receive it as a fax on their end. RingCentral will email you a confirmation once your fax has been delivered.

Is It REALLY a Free Fax From Gmail?

The bottom line is you can fax up to 1,500 pages with a no-obligation 30-day RingCentral free trial. User-wise, it’s the simplest system we know of. Set up your account and then send your faxes from Gmail on your laptop or your phone. If all you wanted was to send one or two free faxes, great. Cancel your free trial before the billing date. Think of it as the Netflix of faxing.

What If I Keep the Account?

If you need to send more faxes next month, just keep the account and it will bill you $17.99 per month. You’ll get another 1,500-page fax allotment and a whole host of other virtual office features, including your own local fax number so you can receive faxes via Gmail, as well.

Yes, You Can Send a Fax Through Gmail

With a RingCentral 30-day free trial, you can fax up to 1,500 pages of faxes through Gmail. It’s definitely worth a visit. While there, take a look at all of their features. It goes well beyond fax and might just turn your whole office virtual.

Test Drive Our #1 Recommended Choice and Fax Free for 30 Days! 

Can I Send a Fax to My Cell Phone?

This post was last updated on November 4th, 2021 at 04:21 pm

Did that recent request for a fax catch you off-guard? While you may not have heard the ear-splitting connection peel of a fax machine in years, fax has kept itself relevant through online service providers. These providers make it incredibly easy to connect the device of your choice to fax from phone possibilities. You can be sending and receiving faxes from your phone in no time.

Test Drive Our #1 Recommended Choice and Fax Free for 30 Days 

Can I a Fax From Phone to Machine?

Sending a fax from your smartphone is as easy as it is possible. If you have an email account you’re halfway there. You’ll just need a Google fax number. Next, you pick an online fax service provider who will give you a number. Some providers let you choose toll-free or local numbers across the US and even in multiple countries. Then use this number on your email as an address, to send or receive.

The servers are equipped to do the hard work, so you no longer need a dedicated fax machine and special hook up. Instead, you use your new fax number as an email address to send/receive documents of all kinds. The top providers, like RingCentral, eFax, and MyFax, all offer service on the device of your choice with really attractive apps for iPhone, iPad, and Android.

Getting Started

With many great providers offering free trial periods and limited option offers, you can be ready to start in minutes with the option to upgrade right on the app. The mobile app gives you all the functions of traditional fax with the added ability to sign a reply immediately.

  • Pick your provider and download their app
  • Sign up (fill in their forms and choose your number, local or toll-free)
  • Tap your app to start sending, receiving, and viewing your cloud-stored docs at any time

Industry leader RingCentral is one of our favorites, with a free 30-day trial and the slickest mobile app we’ve ever seen. Their variety of pricing packages also gives you the freedom to choose the package that best suits your needs.

EFax and MyFax are other options with their own unique offerings. As you weigh the different providers and their benefits, consider signing up for free starter use and upgrade if needed.

The Advantages of Fax

The Value of Fax in Business

If you’re looking for ways to build your company relationship as reliable, long-term, and ready to tackle any new challenge, fax is a tool you shouldn’t overlook. While faxing doesn’t sound fresh, it is very refreshing to a client who trusts this secure method.

Don’t get stuck like a deer in headlights at the mention of this “f-word.” Inspire confidence in your clients and keep them focused on your products and services, not distracted by the admin details of an office that can’t process a tried and true medium that has been relied on for decades.

Personal Fax Use

Perhaps you’re a blossoming grad student that needs to submit reports and proposals for funding, or you find yourself bogged down with back-and-forth legal negotiations. Being able to pull up the latest documents on your mobile efax app, with stored signatures ready to go, can be a real time-saver.

While there are free options, the paid services offer a convincing pull, especially with such inexpensive price tags. Fax from phone gives you the ease of accommodating the occasional fax with all the extras of cloud compatible storage and mobile use as well as secure servers so your sensitive information stays safe.

Test Drive Our #1 Recommended Choice and Fax Free for 30 Days

How Can I Fax From My Computer Without a Phone Line?

This post was last updated on November 4th, 2021 at 04:26 pm

By going online, the ax has found a way to stay active in the face of ever-changing technology. Although the heavy machines and dedicated lines are long gone, there are plenty of great options to have you ready to send a fax from the computer without breaking a sweat. 

Test Drive Our #1 Recommended Choice and Fax Free for 30 Days!

Best Options to Send a Fax From a Computer

To transform your computer into a fax machine without a phone line, all you need is the internet and an app. Each provider has a different bouquet, so here’s a peek at a few options on the market.

RingCentral is a favorite for its diverse packages and robust features. Their 30-day free trial is an easy way to start, with the option to upgrade anytime right on the app.

FaxBurner (iPhone/iPad only) is a contender if you don’t need a permanent fax number. Free service includes up to 5 sent and 25 received faxes per month.

There’s also the option to fax via faxing websites, but this is limited to sending faxes with no option to receive. FaxZero and HelloFax are two services that give you a few pages free per day, with charges per page above their cut off.

How to Get Started

For a quick start, we’ll guide you through the more standard and versatile choice of an app. With a few short steps, you can send a fax from a computer before you know it.

  • Register with an online fax provider (we recommend RingCentral)
  • Login to Gmail as usual, putting the destination fax number where you’d normally put the email address
  • Type your subject line as the text you want in the fax title
  • Enter text in the body as your cover letter
  • Attach your documents (pdf, photos, etc.) and send

Advantages of Online Faxing

Without maintaining a bulky fax machine and dial-up modem, you can still be prepared for the surprise fax task. In a world of fast-pace technology, tools like online faxing can prove useful in helping you face any challenge the new day brings.

The features online fax providers bring to the table make a paid service a great option to keep you prepared on the go. We’d opt for standard features like cloud compatibility (iCloud, Google Drive, DropBox) and stored electronic signatures. Providers like RingCentral cover these basics and much more.

Across the US, academic institutions, philanthropic and government organizations, as well as established businesses still employ fax for some of their most sensitive data transmission needs. Worldwide, countries like Japan still rely on fax as a popular medium for priority materials, even using it for emergency government messaging nationwide. The need for fax might crop up more often than you anticipate, and the whole point of a fax is that it’s safer than an email. It only makes sense to go with a reliable service.

Send Your Faxes Without a Phone Line

Don’t be caught at a loss. Show that your innovative products, prized strategies, and essential values are paired with the professionalism that knows how to plow through office details, like sending the occasional fax.

The era of physical fax machines is past, but the need to stay relevant to clients (some of whom still opt for a secure and trusted medium like fax) is ongoing. Online faxing is one more piece that helps you connect well. Weigh your options as you look for the app that suits your needs best. With easy to use mobile apps, you can be ready to send and receive in no time flat.

Test Drive Our #1 Recommended Choice and Fax Free for 30 Days!

Is Gmail Fax Secure?

This post was last updated on November 4th, 2021 at 04:26 pm

Sometimes we need to send sensitive information: and fast. If you have sensitive information that you want to send over to someone quickly and securely, then you might be wondering whether it is safe to send a Gmail fax. You can rest assured that as long as you follow the most important security guidelines for using the program below, you can securely send a fax online free through Gmail.

Test Drive Our #1 Recommended Choice and Fax Free for 30 Days!

Securely Send a Fax Online Free Through Gmail

Faxes can contain very sensitive information, and it is important that you take certain steps to keep things secure. Doing so prevents you from losing information, dealing with discrepancies in your records, dealing with fraud, and more.

These can be serious concerns if you are thinking about using a Gmail fax service, and they are issues that online fax services like RingCentral take very seriously.

Use RingCentral

RingCentral uses state-of-the-art encryption to make sure everything they send is perfectly secure. Unlike email, online faxes can’t be lost or revealed, so in the final analysis, the security of your fax will ultimately come down to your choice of password.

Set a Strong Password

A perfect password should contain a combination of alphanumeric and special characters. You can achieve this by getting an alphanumeric string generator and selecting one string as your password. Once you have your password, you will need to remember it, of course, and that’s where the next tip comes in.

Copy-Paste Your Password

We can’t stress this enough: sometimes certain programs tell you to type in your password. That makes you vulnerable to a certain type of hacker who has access to your keyboard inputs. This type of hacker can track your passwords as you enter them no matter how complicated they are. You don’t have to worry if you are using Gmail, however, as they allow you to copy-paste a password.

Password Security

If you are going to copy-paste a password, you will want to make sure that you can store the passwords in a secure location. You can do this by making sure that you have secured folders to put them in. Once you know that your folder is protected, you want to put it in a place on your computer where it is easy to find but inconspicuous to someone looking on your computer. Consider giving the folder a name like “Party Recipes” or any similar that a nosy visitor wouldn’t be interested in looking at.

Write Your Passwords Down

You can protect a lot of your passwords by keeping them safe on your computer, but eventually, you may have to write down a few of your passwords. Hackers are always a threat to any information we have on our electronic devices, and you could lose the device itself and all your passwords with it. When you write down your passwords, it’s important to keep them in a safe place very far from your computer and not label them so clearly that someone could understand what the password is for.

Is Sending a Fax Through Gmail Safe?

As long as you have a safe password and send your faxes through a trusted fax service like RingCentral, you can send your faxes safely and securely. RingCentral goes to great lengths to ensure the security of your information, and as long as you have a safe password, you can rest assured that your information will be treated with care.

Test Drive Our #1 Recommended Choice and Fax Free for 30 Days!

Can I Fax From My Computer Without a Phone Line?

This post was last updated on November 4th, 2021 at 04:27 pm

You’ve probably wondered, can you send a fax from Gmail? It’s 2020, and we expect Google to have this available. After all, everyone uses Gmail for personal and business purposes. Luckily, Gmail Fax has made business easier by creating the easiest and fastest way to send a fax. So, when you get that phone call from your boss asking you to fax something ASAP, know that Gmail Fax is the way to go.

Test Drive Our #1 Recommended Choice and Fax Free for 30 Days!

Can You Send a Fax From Gmail?

With online fax services like RingCentral, you can now fax documents whenever and wherever. You no longer need to find a fax machine because you can do it all from your mobile phone or laptop. Plus, you can fax using cloud-based services like Dropbox and Google Drive.

You can also legally sign documents with the electronic signature feature and set up a date and time for your documents to fax automatically. All you need is a Gmail account and an online fax service to receive a google fax number. We highly recommend RingCentral.

What Is a Google Fax Number?

A Google fax number is simply an online fax number that you receive when you use an online fax service provider and link the number that they give you to your Gmail account, which enables you to send through your Gmail account.

How Do I Get a Gmail Fax Number?

  1. Create a Gmail account
  2. Pick an Online Fax service (we recommend RingCentral)
  3. Sign up and choose either a local or a toll-free fax number (can change depending on your location)
  4. Link the number you’re given to your Gmail Account

Why Do You Need an Online Fax Service?

Your online fax service provides you with a virtual fax number and links it to your Gmail account so you can fax through any device, anywhere. Without this number, you can’t send a fax through Gmail.

Are There Free Online Fax Services?

Some websites allow you to fax for free, but with limitations like:

  • Limited number of pages
  • One fax per day, per IP
  • No incoming faxes

What’s the Best Online Fax Service?

RingCentral is strongly recommended because they provide you with a free Google fax number. When you sign up, you get a 30-day trial of the same service that a premium user would for 30 days without limitations. Some other important features include:

  • Dedicated fax numbers or toll-free local numbers
  • Compatibility with any device
  • PC/IOS applications
  • Detailed reports
  • Scheduling feature
  • Flexible plans
  • 24/7 support

How to Fax Using Your Google Fax Number

Now that you have your Gmail account and your online fax number, you are ready to fax documents to the boss or coworker.

  1. Log into your Gmail account and click the “Compose Email” tab.
  2. Enter the fax number the same way you would enter an email address in the recipient box, with no spaces or dashes and the fax company extension (for example,
  3. Add your message in the subject line, which is your cover page message
  4. In the body of the email, type your fax and then attach the documents you wish to fax.
  5. Click send!

How to Receive a Fax to Your Email

Online faxing makes it easy to send and receive a fax. Once the fax is sent to you, your internet fax provider receives it and converts it into a PDF and forwards it to your email.

Times are changing, and technology is making a lot of things simpler. Get online faxing through RingCentral and make your life easier today!

Test Drive Our #1 Recommended Choice and Fax Free for 30 Days!