This post was last updated on November 4th, 2021 at 04:28 pm
What should you do if you need to fax a document, but you do not own or have easy access to a fax machine? Fortunately, there are several options available. Your local UPS, FedEx, or post office have fax machines available for public use. They will provide fax services for a small fee. However, there is an even more convenient way to send faxes: you can fax documents directly from your Gmail account.
How Does Faxing Through Gmail Work?
Faxing through your Gmail account is quite simple. Here’s what you’ll need to do:
Step 1- Obtain a Gmail Account (if You Don’t Already Have One)
This is pretty straightforward. If you do not already have a Gmail account, you will need to register for one.
Step 2- Choose a Web-Based Fax Company for Your Account
This company will handle your incoming and outgoing faxes. There are several online fax companies for you to choose from. RingCentral offers a 30-day free trial, is easy to use, and offers great security: all of which makes them a nice option, especially for first-time users.
Step 3- Compose Your Fax Just Like You Would Write an Email
- Log into your Gmail account
- Enter the destination fax number in the email address
- The subject line will act as your fax cover page
- Add fax information/documents/photos/etc. to the body of your email
Step 4- Send Your Fax
Just click “send” like you would any other email. There you have it! You have just sent your first online fax.
Why Send a Fax Through Gmail?
You might be asking yourself, “Why should I sign up for a web-based fax service? Why can’t I just use a local business?”
There are a couple of reasons why sending faxes online might appeal to you more:
No Extra Landlines
If you are reading this article, you probably do not already own a fax machine with a dedicated landline. A web-based fax service will ensure that you will never need to acquire a separate line. This is an excellent benefit, especially if you do not send faxes regularly.
Utilizing an online fax service means you will not have to worry about taking time out of your day to wait in line at your local UPS, FedEx, or post office during their business hours in order to send your fax. You can work at your own pace and send that fax as soon as it is ready, or whenever it is most convenient for you.
Ease of Use
Signing up for a web-based fax service takes about five minutes. You will not need to purchase any extra equipment. And best of all, you can view your faxes directly in your email without having to print them out first. You will be saving time, money, and paper!
Our Choice for “Fax Services Near Me”
RingCentral is the #1 online fax service because of the features they offer:
- Send faxes from your smartphone, tablet, or laptop
- Review faxes that you’ve sent or received
- Block faxes that don’t have caller ID
- Access an encrypted internet connection
- Enjoy 24/7 support
Faxes are still a necessary part of business and life, even in today’s digital world. Fortunately, there are digital options for sending and receiving faxes, and RingCentral is one of the best digital fax services available to you today. Now you know the answer if you ever find yourself asking, how do I send a fax when there aren’t any fax services near me.